Introduction and Basic Operations
About This Manual
Model-Specific Information
Abbreviated Names of Options
Basic Operation of the Machine
Turning On and Off the Power
Turning On the Main Power
Turning Off the Main Power
Energy Saving Mode
Guide to Names and Functions of Components
Front and Left View
Front and Right View
Rear and Left View
Names and Functions of the Control Panel
Touch Panel/Interface
LED Indicators
How to Use the Home Screen
Intuitive Screen Operation Using Fingertips
How to Use the "Settings"
Changing the Keyboard Type and Settings
Screen keyboard
Switching the Keyboard Language
Changing the Display Language
Basic Operation of Applications
Confirming the Functions that Are Added in RICOH Always Current Technology
Confirming the Version of RICOH Always Current Technology Implemented on the Machine
Application/Widget List
Applications/Widgets Displayed on the Home Screen
Applications/Widgets That Can Be Added to the Home Screen from the Application List
Applications That Can Be Downloaded from the Application Site
Installing an Application from Application Site
Installing an Application
Updating an Application
Uninstalling an Application
List of Items in Admin. Menu
How to Use the Copy Screen
How to Use the Copy Screen (Standard)
How to Use the Copy Screen (No Scrolling Screen)
Changing the Layout or Display of the Keys of the Copy Function
How to Use the Fax Screen
Customizing the Send Settings Screen for Fax
How to Use the Scanner Screen
Customizing the Send Settings Screen for Scanner
How to Use the Document Server Screen
Folder List Screen of Document Server
File List Screen of Document Server
Browsing Web Pages on the Control Panel
Confirming the Security Settings of the Browser Function
Displaying or Printing Web Pages and Saving PDFs or Images
How to Use the Help Screen
Displaying a Help Topic You Viewed in the Past
Disabling the Help Function
Interrupting a Print Job in Progress to Print Another Job
Deleting an Unnecessary Job from the Print Queue
User Authentication
Logging In from the Control Panel
Logging In by Entering the User Name and Password
Logging In Using an IC Card
Logging In Using a Mobile Device
Authenticating Using the User Code
Changing the Login Password by Using the Control Panel
Registering a User in the Address Book and Specifying the Login Information
Registering the User Code in the Address Book
Logging in to Web Image Monitor
Logging in to the Web Image Monitor from the Computer
Changing the Login Password by Using Web Image Monitor
Confirming the Available Functions
Deleting a User from the Address Book
Customization of the Machine Settings
Changing the Duration to Wait Before Entering Sleep Mode
Checking the Resource Saving Status with Eco-friendly Counter
How to Use the Display Information Screen
Configuring the Display Settings of the Display Information Screen
Changing the Wallpaper on the Home Screen
Adding a Frequently Used Application or Widget to the Home Screen
Adding an Icon/Widget to the Home Screen
Moving or Deleting Icons and Widgets
Creating a Folder to Organize Icons
Assigning Frequently Used Functions to the Function Keys
Displaying Frequently Used Functions on the First Screen
Changing the Default Value of Each Function
Registering/Changing/Deleting a Program that is Component of Frequently Used Settings
Registering Settings as a Program
Changing the Contents of the Program
Printing Documents in Order of Priority
Placing an Original and Loading Paper
Placing an Original on the Exposure Glass
Placing an Original in the Auto Document Feeder (ADF)
Placing Originals in the ARDF
Placing Originals in the One-pass Duplex Scanning ADF
Loading Paper into the Paper Tray
Loading Paper into Tray 1 to 4
Loading Paper into the Bypass Tray
Loading Paper into Tray 3 (LCT)
Loading Paper into the Large Capacity Tray
Specifying the Paper Size That Is Not Automatically Detected
Specifying a Custom Size Paper Using the Control Panel
Specifying Paper Type and Thickness Settings
Address Book
How to Use the Address Book
How to Use the Buttons of the Address Book
Items Registered in the Address Book
Registering/Changing/Deleting Fax Numbers in the Address Book
Registering a Fax Number and Send Conditions
Changing/Deleting the Registered Data Such as Fax Number
Registering Destinations in the Address Book from the Fax Screen
Registering a New Destination from the Menu
Registering a Destination Entered Manually When Sending a Fax or from the Transmission History
Registering/Changing/Deleting E-mail Addresses in the Address Book
Registering the E-mail Address and the Use Conditions
Changing/Deleting Registered Data Such as an E-mail Address
Registering the Destination Folder to Use for Send to Folder
Registering/Changing/Deleting IP-Fax Destinations in the Address Book
Registering the Destination of IP-fax and Send Conditions
Changing/Deleting the Registered Data Such as IP Fax Number
Programming the Performance Details Information of an Internet Fax Destination
Registering/Changing/Deleting Groups in the Address Book
Creating a Group
Registering a Group to Another Group
Changing/Deleting the Data Registered to the Group
Confirming Users Registered to the Group
Using the Protection Function to Prevent the Misuse of Addresses
Registering User Information from Web Image Monitor
Making a Backup or Restoring the Address Book
Backing Up/Restoring the Address Book Using Control Panel
Backing Up/Restoring the Address Book Using Web Image Monitor
Importing/Exporting the Address Book Using Web Image Monitor
Printing the Destination List
Monitoring Devices
Checking the Machine Status by Web Image Monitor
Machine Status Notification by E-mail
Description of E-mail
Specifying the Address for E-mail Notification
Auto Email Notification
On-demand Email Notification
Managing the Machine Using the Device Manager NX
Checking the Machine Status from the Control Panel
Operating or Configuring the Machine from Computer (Web Image Monitor)
What You Can Do on the Web Image Monitor
Accessing to Web Image Monitor
Web Image Monitor Screen
Specifying Web Image Monitor Help
Connecting to a Mobile Device
Connecting to the Machine from a Mobile Device Using the Wi-Fi Direct Function
Connecting with Direct Connection: Group Owner Mode
Connecting with Direct Connection Mode
Using the Machine Functions from a Mobile Device
What is RICOH Smart Device Connector?
Connecting a Mobile Device to the Machine
Copy
Basic Copying
Basic Procedure for Copying Documents
Specifying a Custom Size for the Original
Reserving a Copy Job While Executing Another Copy Job
Interrupting the Current Copy to Copy Another Original
Making Enlarged or Reduced Copies
Specifying a Copy Ratio or Size
Enlarging or Reducing According to the Paper Size
Reducing Slightly to Increase the Margins
Duplex Copying
Combining and Copying a Multi-page Original onto a Single Sheet of Paper
Copying onto Thick Paper
Copying onto Envelopes
Copying onto Envelopes in the Bypass Tray
Copying onto Envelopes in the Paper Tray
Making a Partial Copy as a Test and Copying the Rest of the Original
Copying in the Center of the Output Paper
Saving Documents in Document Server
Special Copying
Copying in Page Order or for Each Page Number
Copying Both Sides of an ID Card onto a Single Page
Copying a Separately Scanned Original as a Single Document
Dividing and Copying an Original with Many Pages in Several Parts
Copying an Original by Placing Page by Page
Copying Mixed-size Originals
Using the Bypass Tray to Copy
Erasing Shadow and Border When Copying a Book-type Original
Inverting the Brightness of the Original When Copying
Flipping the Original Horizontally When Copying
Copying Facing Pages of a Book Type Original or Two-sided Original
Adjusting the Image Quality
Copying at the Image Quality Suitable for the Original
Specifying the Original Type
Adjusting the Image Density
Adjusting Image Characteristics
Adjusting and Processing Scanned Colors When Copying
Copying after Erasing a Specified Color
Copying an Original While Replacing a Specified Color with Another
Copying by Adjusting the Color Tone of the Specified Color
Copying by Adjusting the Overall Color Tone
Copying While Overlaying Colors on the Entire Sheet
Settings for Printing and Processing
Printing Date, Stamp, and Page Number When Copying
Setting the Stamp Function
Registering User Stamps
Preventing Unauthorized Copies by Embedding Text and a Pattern
Overview of Unauthorized Copy Prevention
Copying by Specifying Unauthorized Copy Prevention
Repeating the Original Image over the Entire Area of Paper When Copying
Copying One Original Image Twice on One Sheet
Creating a Poster by Enlarging and Copying the Original onto Multiple Sheets of Paper
Binding
Stapling Copied Pages
Specifying Staple together with Combine/Double Copies
Punching Holes on the Copied Pages
Folding Copied Sheets
Binding Copied Pages
Type of Binding
Functions Useful for Binding
Copying to Make a Booklet or Magazine
Copying with a Binding Margin
Folding the Copied Paper in Half
Copying and Binding in Booklet Copy
Copying with Front Cover
Inserting a Chapter Page During Copy
Inserting Slip Sheets Between Pages When Copying
Designating Chapters
Document Server
Read The First
When Using Document Server (Classic)
Saving Documents
How to Use Document Server
Saving Documents in Document Server
Printing Documents
Checking Information about Documents in Document Server
Printing Documents in Document Server
Printing a Document with the Settings Specified When Scanned
Printing a Document with Settings Changed
Specifying a Page to Print
Managing Saved Documents
Organizing Document Server Using Folders
Creating a Folder
Editing or Deleting a Folder
Editing the Information of Documents in Document Server
Deleting Documents from Document Server
Changing the Storage Period of Document Server or Specifying an Indefinite Period
Specifying Access Privileges for Documents Saved in Document Server
Managing Folders as a File Administrator
Accessing Documents in Document Server from a Web Browser
Fax
Fax Transmission
Methods for Sending a Fax
G3 fax
IP-Fax
Internet Fax
Advantages of Memory Transmission
Basic Procedure for Transmitting Faxes
Setting an Original to Send by Fax on the Scanner
Setting an Original in the Orientation Suitable for Its Size
Specifying the Scan Size
Setting 2-sided Originals
Specifying the Thickness of the Original
Sending a Fax at the Image Quality Suitable for the Original
Printing the Destination Name, Fax Header, and Standard Message on the Fax Received at the Destination
Information Printed on Received Pages at the Destination
Registering and Changing the Sender Information
Specifying the Print Function When Sending Faxes
Checking the Remaining Amount of Memory
Confirming and Handling a Document in the Fax Queue
What Can Be Done to Transmission Standby Files
Confirming and Handling a Transmission Standby File
Printing the List of Transmission Standby Files
Fax Transmission (Application)
Pressing an OK Stamp on Pages Scanned for Fax
Confirming the Scanned Image Before Sending a Fax
Sending a Fax While Scanning the Original
Confirming a Dial Tone or Voice of a Person at the Destination Before Sending or Receiving a Fax
Confirming a Connection to the Destination Established by a Sound Before Sending a Fax (On-hook dialing)
Receiving a Fax by Following Voice Guidance (Fax Information Service)
Speaking with a Person at the Destination Before Sending a Fax (Manual Dialing)
Preventing a Fax Transmission to the Wrong Destination
Overview of the Function for Preventing Selection of a Wrong Destination
Displaying the Confirmation Screen/Restricting Broadcast Transmission
Limiting the destination of faxes to our machine only
Sending a Custom Size Original by Fax
Programming a Custom Size
Sending a Document in a Programmed Custom Size
Resending an Unsent Fax Document
Configuring the Machine to Store Documents That Could Not Be Sent by Memory Transmission
Resending the Document Stored in the Fax Memory
Sending a Fax at a Specified Time
Scanning Fax Documents and Storing the Scanned Data in the Machine
Basic Procedure for Storing Scanned Data
Confirming/Operating Stored Documents (Fax)
Fax Reception
Various Methods for Receiving Faxes
Specifying the Conditions to Perform Substitute Reception
Receiving E-mails
How to Read the Information Printed on the Received Page
How to Read the Information Printed on Received Pages at the Destination
How to Read the Information Printed on Pages Received by the Machine
Printing a Mark or Information on the Received Fax
The Types of the Printing Functions
Configuring the Printing Functions
Printing the Information Registered at the Origin of the Received Document
Configuring the Type and Volume of the Sound Emitted When Using Fax
Answering a Phone Call on the Machine
Selecting the Reception Mode
Preventing Unwanted Faxes
Not Receiving Faxes from a Special Sender
Registering Senders to Reject from Reception Result Screen
Receiving Faxes from a Special Sender
Preventing Reception of Faxes from Senders Whose Name and Fax Number Field Are Not Provided
Specifying the Printing Method of the Received Fax Document
Print Functions Performed Automatically
Print Functions Performed Automatically According to the Preconfigured Settings
Printing on Both Sides of Paper When Receiving a Document Comprising Multiple Pages
Combining and Printing Pages on One Side of Paper When Receiving a Document Comprising Multiple Pages
Reducing and Printing the Received Document onto a Single Sheet of Paper
Printing More than One Copy for a Received Document
Printing Only When Paper of the Same Size as the Received Document Is Available
Printing a Received Document from a Special Sender onto Paper on the Bypass Tray
Printing the Received Document Slightly Smaller
Specifying the Output Tray to Deliver the Received Page
Specifying the Action to Perform When Receiving a Fax from Different Senders
Overview of Register Special Sender
Specifying the Functions to Use the Settings for a Special Sender
Specifying the Reception Functions for Each Special Sender
Changing the Fax Reception Behavior Based on the Time or Day of the Week
Overview of Output Mode Switch Timer
Configuring Output Mode Switch Timer
Output Behavior to Be Performed on Documents Received During the Period Specified for Output Mode Switch Timer
Confirming the Output Mode that is Applied Automatically
Entering the ID Code to Print Received Fax Document
Configuring Memory Lock Reception
Printing Memory Lock Reception Documents
Printing Standby to Print Documents
Storing the Received Fax Documents in the Machine
Configuring the Machine to Store Received Documents
Storing Received Documents in Different Folders According to Lines or Senders
Configuring the Machine Behavior When a Document Cannot Be Stored
Restricting the Users Who Can Access the Stored Reception Files
Confirming/Operating Stored Reception Files on the Control Panel
Viewing/Operating the Stored Documents from Web Image Monitor
Receiving Faxes to Personal Boxes
Registering a Personal Box
Printing Documents Received to Personal Boxes
Transferring Received Fax Documents to Another Fax Destination
Transferring Received Fax Documents to Another Fax by Forwarding
Distributing Faxes Using Personal Boxes
Distributing Faxes Using Transfer Box
Using the Expanded Line to Distribute Documents per Receiving Line
Transferring a Received Fax Document to E-mail Address or Folder
Transferring Received Faxes to an E-mail Address
Forwarding Received Faxes to a Folder
Confirming/Changing Actions on Receiving Files
Confirmation of the Transmission Information
Viewing the Transmission Result of Sent Faxes
Confirming the Transmission Result on the Fax Screen
Checking the Result in Communication Result Report
Checking the Result in Immediate TX Result Report
Checking the Result in Communication Failure Report
Checking the Result in Error Report
Viewing Memory Storage Report
Checking by E-mail
Confirming the Transmission Result in Web Image Monitor
Viewing the Reception Result of Received Faxes
Confirming the Reception Results on the Fax Screen
Confirming the Reception Result in Web Image Monitor
Viewing the History of Sent and Received Faxes
Printing Records
Reading the Records
Receiving Transmission Result by E-mails
Reading Transmission Result CSV File
Fax Transmission from a Computer
Sending Faxes from a Computer
Basic Procedure for Sending Documents by LAN-Fax
Using the Address Book of the Machine as Address Book of LAN Fax
Creating a cover sheet to attach to documents being sent by LAN Fax
Viewing the Transmission Result of an Outgoing LAN-Fax
Receiving a Notification E-mail on a Computer
Always Printing the LAN-Fax Result Report
Confirming the Transmission Result in Web Image Monitor (LAN-Fax)
Specifying Login Information in the LAN-Fax Driver
Specifying a User Code in the LAN-Fax Driver
IP-Fax / Internet Fax
Sending Documents by IP-Fax
Preparing the Machine to Send IP-Faxes
When using Gatekeeper (H.323)
When using SIP server (SIP)
When using the gateway
Basic Procedure for Sending IP-Faxes
Preparing the Machine for Sending and Receiving Documents by Internet Fax
Preparing the Machine to Send Internet Faxes
Basic Procedure for Sending Internet Faxes
The Subject that is Entered Automatically for an Internet Fax
When Receiving Internet Fax on a Computer
Sending/Receiving Documents Between Machines Supporting T.37 Full Mode
Applying Encryption and Using a Signature for Enhanced Security When Sending an Internet Fax
Specifying Encryption in Web Image Monitor
Specifying the Signature in Web Image Monitor
Sending a Document by Internet Fax to a Destination Specified in the Bcc Field
Confirming the Reception of an Internet Fax at the Destination
Specifying Reception Notice When Sending an Internet Fax
Checking the Reception Result in Records
Sending Internet Faxes without Using SMTP Server
Delivering E-mails Received via SMTP to Another Fax Destination
For the Sender to Specify the Delivery Destinations
Enabling the Delivery Setting
Receiving Internet Fax
Reception Functions That Can Be Used with Internet Fax
Configuring SMTP Reception
Receiving E-mails Manually
Printing a File Attached to an E-mail (Internet Fax/Mail to Print)
Connecting to Other Fax Machines
Overview of the Remote Fax Function
Preparing the Main Machine to Use Remote Fax
Preparing the Sub-machine to Use Remote Fax
Functions That Can Be Used on the Sub-machine
Sending Faxes via Another Machine (Non-fax Equipped Model)
Sending a Fax Using the Fax Function on the Main-machine
Confirming and Cancelling Transmission of a Transmission Standby File from the Sub-machine
Printing a Received Fax on a Sub-machine
Specifying the Sub-machine to Use for Printing per Sender (Special Sender)
Specifying the Sub-machine to Use for Printing for Each Receiving Line
Appendix
List of Maximum Values for Each Setting Item
Printer
Preconfiguration for User Authentication
Specifying Login Information in the Printer Driver
Specifying Login Information (Windows)
Specifying Login Information (macOS)
Specifying a User Code in the Printer Driver
Specifying User Code (Windows)
Specifying User Code (macOS)
Basic Printing
Registering Frequently Used Settings
Registering the Print Settings in "One Click Preset" (Windows)
Registering the Print Settings in "Preset" (mac OS)
Transferring Frequently Used Settings to Other Computers (Windows)
Basic Procedure for Printing Documents
Printing a Document in Windows
Printing a Document in macOS
Interrupting Print Jobs of Other Functions to Start Printing
Printing on Both Sides of Paper
Specifying 2-sided Print (Windows)
Specifying 2-sided Print (macOS)
Combining and Printing Multiple Pages on a Single Sheet of Paper
Specifying the Combine 2 Originals Function (Windows)
Specifying the Combine 2 Originals Function (macOS)
Scaling Data to Fit the Specified Paper Size
Printing by Auto Reduce/Enlarge (Windows)
Printing by Auto Reduce/Enlarge (mac OS)
Printing on Envelopes
Printing on Envelopes Loaded on the Bypass Tray
Printing on Envelopes Loaded in the Paper Tray
Adjusting Image Position
Printing in Black and White
Specifying Black and White Print (Windows)
Specifying Black and White Print (macOS)
Conserving Toner When Printing
Specifying the Toner Saving Function (Windows)
Specifying the Toner Saving Function (macOS)
Making a Partial Print as a Test and Printing the Rest of the Document
Canceling a Print Job
Canceling a Print Job from the Computer (Windows)
Canceling a Print Job from the Computer (macOS)
Canceling a Print Job from the Control Panel
Printing on Special Paper
Printing on Label Paper from the Bypass Tray
Printing on Custom-sized Paper Loaded on the Bypass Tray
Registering a Custom Size That Is Commonly Used (Windows)
Specifying the Custom Size to Print (Windows)
Specifying the Custom Size (macOS)
Settings for Print Size and Processing
Applying Different Print Settings Depending on the Document Type
Specifying Print Quality (Windows)
Specifying Print Quality (macOS)
Changing Brightness and Color According to the Original
Setting Color Variation (Windows)
Setting Color Variation (macOS)
Adjusting Color Balance (Windows)
Adjusting Color Balance (macOS)
Using Only the Specified Color Toner for Printing
Color Sample
Specifying the Color Toner to Print (Windows)
Specifying the Color Toner to Print (macOS)
Printing Characters and Watermarks
Printing a Document with a Preset Watermark (Windows)
Printing a Document with a Watermark (macOS)
Overlaying Data When Printing a Document
Creating Overlay Data
Register Overlay Settings to Do Overlay Printing
Printing a Poster by Dividing and Tiling a Single Page across Multiple Sheets
Maximizing the Printable Area When Printing
Applying the Unauthorized Copy Prevention Function When Printing
Summary of Unauthorized Copy Prevention
Printing a Document Specifying Unauthorized Copy Prevention (Windows)
Printing a Document Specifying Unauthorized Copy Prevention (macOS)
Printing a Document with Background Numbering Specified (Windows)
Storing and Printing Documents
Storing Documents to Print in the Machine
Print Mode for Storing Documents
Storing Documents from the Computer (Windows)
Storing Documents from the Computer (macOS)
Encrypting the Document when Storing It
Printing Documents Stored in the Printer from the Control Panel
Deleting Documents Stored in the Machine
Print Settings Configured on the Control Panel
Specifying Access Privileges on Documents Stored in the Machine
Managing Locked Files as the File Administrator
Configuring Spool Printing
Enabling Spool Printing in Web Image Monitor
Binding/Sorting
Binding Printed Sheets
Types of Binding
Functions for Binding
Binding the Print Sheets (Windows)
Binding the Printed Sheets (macOS)
Inserting Cover Sheet (Windows)
Sorting Printed Sheets by Individual Copies
Specifying Collate (Windows)
Specifying Collate (macOS)
Inserting a Chapter Page
Specifying Designation or Chapter
Inserting Slip Sheets
Stapling Printed Pages
Staple Position and Result
Stapling the Printed Sheets (Windows)
Stapling the Printed Sheets (macOS)
Punching Holes on Printed Pages
Specifying Punch (Windows)
Specifying Punch (macOS)
Folding Printed Sheets
Specifying Fold (Windows)
Specifying Fold (macOS)
Printing Banner Pages
Specifying Banner Page (Windows)
Specifying Banner Page (macOS)
Managing the Number of Printed Sheets Using the Classification Code
Preventing Printing of a Job Without a Classification Code
Printing with Entering the Classification Code
Printing from a Storage Media
Printing from a USB Flash Memory Device Directly
Printable File Formats
Printing from a Memory Storage Device or Scan Application
Printing Photos from a Digital Camera Directly without Using a Computer (PictBridge)
Printing Images Using the PictBridge Function
Print Functions and Settings
Scan
Basic Scanning
Sending/Storing Scanned Data
Send Email and Send to Folder
Saving the Scanned Data in an External Storage Media
Using the scanned data more effectively
Placing an Original to Scan
Specifying the Original Orientation of a One-sided Original
Placing Two-sided Originals
Placing an Original with One-sided and Two-sided Sheets
Placing an Original with Different Size Pages
Specifying the Thickness of the Original
Scanning Documents and Sending the Scanned Data by E-mail
Scanning Documents and Sending the Scanned Data to a Folder
Confirming the Computer Information (Windows)
Creating a Shared Folder (Windows)
Confirming the Computer Information (macOS)
Creating a Shared Folder (macOS)
Registering the Created Shared Folder in the Address Book
Basic Procedure for Performing Send to Folder
Saving a Scanned Original on a USB Flash Memory Device
Scanning Documents and Storing the Scanned Data in the Machine
Basic Procedure for Storing Scanned Data
Confirming/Operating Stored Documents (Scanner)
Scanning an Original with Suitable Quality and Density
Displaying a Preview Before Sending the Scanned Document
Combining the Data of Multiple Scans into a Single File
Scanning an Original and Dividing the Scanned Data into Multiple Files
Pressing an OK Stamp on Pages of the Scanned Original
Specifying the Destination of Send to Folder Using the Scan to Folder Helper App
Scanning Special Originals
Scanning a Photo, Name Card, Receipt, and Other Small Sized Original
Scanning the Original on the Exposure Glass
Placing the Original in the One-pass Duplex Scanning ADF
Scanning an Original in a Custom Size
Erasing Shadows and Frame Boarder from a Book-type Original
Scanning Facing Pages of a Book Type Original
Using the ID Card Scan & Copy to Scan Both Sides of an ID Card into a Single Page
Installing the "ID Card Scan & Copy" App
Registering Destinations in the App
Scanning an ID Card
Settings for E-mail and Scan Data
Editing the Subject and Message When Sending the Scanned Document by E-mail
Applying Security Settings to an E-mail When Sending a Scanned Document
Specifying Encryption in Web Image Monitor
Specifying the Signature in Web Image Monitor
Applying Encryption/Attaching a Signature When Sending an E-mail
Storing the Scanned Document in the Machine and Sending the URL by E-mail
Specifying the Conditions to Send a Document as a URL Link
Sending the URL Link of a Document
Unifying the Finished Sizes When Scanning Originals of Various Sizes
Specifying the File Type or File Name When Scanning a Document
Notes about and limitations of file types
Scanning an Original as a PDF File with Embedded Text Data
Scanning an Original as a PDF with Security Settings Specified
Configuring the Encryption Password and Security Privileges
Selecting the Certificate to Use for Digital Signature
Scanning an Original as a PDF File with Digital Signature
Scanning from a Computer
Scanning an Original from the Computer
Scanning Documents into an Application on a Computer Using TWAIN
Basic Procedure for Using the TWAIN Scanner
Placing the Original Comprising Different Sizes on the Scanner
Scanning Documents into a Computer Application Using WSD
Registering the Machine as a WSD Scanner on the Computer
Basic Procedure for Using the WSD Scanner
Appendix
Printing the Check Sheet
Functional Differences Between TWAIN and WIA Scanners
Scanner
Settings
Properties
Maintenance
Precautions
Notes on Usage of the Machine
Replacement and Replenishment of Consumables
Replacing the Toner
Precautions When Storing Toner
Precautions When Replacing the Toner
Disposing Exhausted Toners
Replenishing the Staples
Replacing the Waste Toner Bottle
Precautions When Replacing the Waste Toner Bottle
Disposing the Used Waste Toner Bottle
Replacing the OK Stamp
Installing and Transferring the Machine
Precautions for Moving the Machine
Optimum Environmental Conditions After Moving the Machine
Installation Requirements After Moving the Machine
Precautions for the Installation Environment of the Machine
Precautions When Handling the Power Plug and Cable
Maintaining Your Machine
Disinfecting the Machine
Cleaning the Machine
Cleaning the Exposure Glass and Scan Glass
Cleaning the Exposure Glass Cover (mainly Asia)
Cleaning the Auto Document Feeder (ADF)
Cleaning the Dustproof Glass
Useful Information
Checking the Counter of the Machine for Each Color Category
Confirming the Counter
Contact Information
Troubleshooting
Getting Started
Using the Help Function
Alert Sounds
Checking the Indicators, Icons, and Messages on the Control Panel
When an Icon is Displayed with a Message
When the [Check Status] Indicator is lit or flashing
When the Machine Cannot Be Operated
When the Machine Does Not Respond Correctly to an Operation on the Control Panel
When the Machine Does Not Respond Correctly to an Operation from a Computer
When Messages Appear
When a Message Appears and the Machine Cannot Be Operated
When a Message Appears While Using the Copy Function
When a Message Appears While Using Document Server
When a Message Appears While Using the Fax Function
Messages that Appear During Operation or When Sending/Receiving a Fax Cannot Be Performed
Messages that Appear When the Machine Cannot Connect to the Network
Messages that Appear When the Remote Fax Function Is Unavailable
When a Message Appears While Using the Printer Function
Messages that Appear without Error Codes
Messages that Appear with Error Codes
When a Message Appears While Using the Scanner Function
Messages that Appear on the Control Panel
Messages that Appear on the Computer
When Other Messages Appear
Messages that Appear When Machine Login Fails
Messages that Appear When Logging in to the Machine Using an IC Card Fails
Messages that Appear When the LDAP Server Is Unavailable
Messages that Appear When There Is a Problem with the Certificate
Messages that Appear When an Application Site Cannot Be Used
Troubleshooting When You Use the Copy/Document Server Function
When the Copied Image Does Not Appear as Desired
When Copies Are Not as Expected
When the Machine Does Not Operate as Expected (Copy)
When the Output Paper Is Not Ejected as Expected
When Duplex Printing or Editing of the Pages Is Not Performed as Expected
When the Finished Paper Is Not as Expected
When Document Server Does Not Operate as Expected
Troubleshooting When You Use the Facsimile Function
When the Fax Result Is Not as Expected
When a Document Cannot Be Sent Properly
When a Document Cannot Be Received Properly
When a Document Cannot Be Printed Properly
When the Machine Does Not Operate as Expected (Facsimile)
When an Error Is Reported in a Report or E-mail
Error Report
Power Off Report
Error Mail Sent from the Server
Error Notification E-mail (Error Report)
Error Report (Email)
Troubleshooting When You Use the Printer Function
Displaying the Printer Status
When Printing Does Not Start
When the Printing Result Is Not as Expected
When the Printed Image Does Not Appear as Desired
When Paper Cannot Be Fed or Ejected as Specified
Other Problems
Troubleshooting When You Use the Scanner Function
When a Scanned Document Is Not Sent as Expected
When a Document Cannot Be Sent Properly by Send to Folder
When a Document Cannot Be Sent Properly by Send Email
When an Original Is Not Scanned as Expected
When the Machine Does Not Operate as Expected (Scanner)
When Scanning Cannot Be Performed as Expected
When Paper Jam Occurs
Precautions When Removing Jammed Paper
This Machine
ARDF
Lower Paper Trays
Tray 3 (LCT)
Lower Paper Tray
Large Capacity Tray
Internal Finisher SR3310 (Punch Unit)
Booklet Finisher SR3350
When Paper Is Jammed
If Paper Jams Frequently
When a Staple Is Jammed
Internal Finisher SR3310
Finisher SR3320
Booklet Finisher SR3330
Booklet Finisher SR3350/Finisher SR3340
Booklet Finisher SR3350 (Staple)
When the Hole Punch Receptacle Is Full
When a Banner Sheet Is Jammed
Removing Jammed Banner Sheets from the Machine
Removing Jammed Banner Sheets from the Internal Finisher SR3310
Removing Jammed Banner Sheets from the Internal Finisher SR3360
Removing Jammed Banner Sheets from the External Tray
Removing Jammed Banner Sheets from the Internal Multi-Fold Unit
Removing Jammed Banner Sheets from the Bridge Unit
Removing Jammed Banner Sheets from the Finisher
Removing the Paper Remaining Inside the Tray
Removing the Paper Remaining Inside the Internal Multi-Fold Unit
Removing the Paper Remaining Inside the Booklet Finisher SR3350
Adjusting Tones and Color Registration
When a Deviation in Color Registration Appears
When Printed Colors Appear Differently
Settings
Configuring the Authentication Server
Registering the LDAP Server
Registering the Realm
Managing the User Information Registered Automatically
Carrying Over the Data of a Specified User
Deleting Data in the Address Book Automatically
Specifying the Default Privilege for Stored Files
Specifying the Default Privilege for Stored Files per User
Managing Devices
Checking the Serial Number of the Machine
Checking the Serial Number of the Machine Using the Control Panel
Checking the Serial Number of the Machine Using Web Image Monitor
Printing the Configuration Page
Items Printed on the Configuration Page
Checking the Toner Levels
Checking the Toner Levels Using the Control Panel
Checking the Toner Levels Using Web Image Monitor
Confirming the Total Counters
Confirming the Total Counters Using the Control Panel
Confirming the Total Counters Using the Web Image Monitor
Confirming the Counter for Each Function
Confirming the Counter for Each Function Using the Control Panel
Confirming the Counter for Each Function Using the Web Image Monitor
Confirming the Counter for Each User
Confirming/Clearing/Printing the Function/Print Volume Use Counter
Specifying Maximum Print Volume Use of Each User
Print Volume Use
When User Code Authentication Is Activated
Limiting Print Volume
Specifying the Maximum Use Count per User
Resetting Print Volume Use Counter Regularly
Specifying Authentication or Privileges for Each Application
Specifying Application Authentication Management
Specifying Application Authentication Settings
Confirming Log Files
Log Data Format
Common Items (Job Logs and Access Logs)
Job Log Input Information
Job Log Output Information
Access Logs
Eco-friendly Logs
Collecting Logs
Log Types
Specifying Logs to Collect
Job Log Information Items
Access Log Information Items
Eco-friendly Log Information Items
Downloading the Logs
Deleting All Logs
Disabling Log Transfer to the Log Collection Server
Operating the Machine Giving Priority to Job Log Maintenance
Specifying Menu Protect
Importing or Exporting the Device Setting Information
Data That Can Be Imported and Exported
Exporting the Device Setting Information to a USB Flash Memory Device
Importing the Device Setting Information from a USB Flash Memory Device
Importing the Device Setting Information from the Server
Sharing the Printer on Print Server
System Settings Items
Display/Input
Display
Key/Keyboard/Input Assistance
Default Title: Other Applications
Output Tray
Supported Output Trays
Machine
Print Action/Image Quality Adjustment
Power/Energy Saving
Silent
External Device
@Remote Service
Staple (System Settings)
Fold/Booklet
Others (System Settings)
Date/Time/Timer
Date/Time
Timer
Sound
Network/Interface
Machine: LAN Type
Machine: Wireless LAN
IP Address (IPv4)
IP Address (IPv6)
DNS Configuration
DDNS Configuration
WINS Configuration
Machine Name
Host Name
Domain Name Configuration
Ethernet Speed
Effective Protocol
Optional Network
SMB
Permit SNMPv3 Communication
IEEE 802.1X Authentication
Communication Security
Control Panel: Proxy Settings
Machine: Proxy Settings
Control Panel: Bluetooth
External Interface Software Settings
Ping Command
USB Port
USB Speed
DIPRINT Timeout Period
Unconnected Network Instruction Screen
Print List
Restore Factory Defaults for Network/Interface Settings
Send (Email/Folder)
Email
Folder
Settings for Administrator
Security Pattern/Stamp
Data Management
File Management
Security
Remote Panel Operation
Function Restriction
Authentication/Charge
Machine/Control Panel Information
Firmware Version
About Control Panel
Address Book Items
Management
Tray/Paper Settings Items
Tray/Paper Settings
Paper Size/Paper Type
Paper Tray Priority
Common Settings/Others
Copy
Printer
Fax
Copier/Document Server Settings Items
Scan (Copier / Document Server Settings)
Original
Batch/SADF
Color/Density (Copier/Document Server Settings)
Paper/Paper Input
Finishing
Sort
Staple (Copier / Document Server Settings)
Punch
Fold
Edit / Stamp
Margin
Erase
Stamp
Edit Image
2 Sided/Combine
2 Sided
Combine
Book
Reduce / Enlarge
Others (Copier / Document Server Settings)
Quantity
Customize Function
Number Keys / Preview
Fax Settings Items
Frequently Used Settings
Scan Settings
Send Settings
Reception Settings
Reception File Settings
Reception Mode Settings
Register Special Sender
Box Setting
Stored Reception File User Setting
SMTP Reception File Delivery Settings
Reception File Print Settings
Folder Transfer Settings
Remote Reception Setting per Line
Delivery per Line
Maximum Reception Size
Trays for Paper Tray Selection
Detailed Initial Settings
Parameter Setting
Register Closed Network Code
Register Memory Lock ID
Internet Fax/Email/Folder
Select Dial/Push Phone
Register Fax Information
IP-Fax Settings
Email Transmission Results Settings
Cloud Fax Settings
Fax Email Account
Destination List per Line
G3 FAX Line Connection Check
Super G3 Communication Settings
Notification Email Settings
Display Network Error
Destination Type Priority
Others (Fax Settings)
Changing the Parameter Settings
List of Parameter Settings
Printer Settings Items
List/Test Print
Machine Information
PDL Information
Sample Pages
Change Modes
Print Settings (List/Test Print)
Data Management/Maintenance
Print Jobs
Image Adjustment
Administrator Tools
System
Error Action
Paper In/Out
Emulation
Print Settings (System)
Print Quality
PCL Menu
PS Menu
PDF Menu
XPS Menu
Host Interface
Scanner Settings Items
Scan (Scanner Settings)
Color/Density (Scanner Settings)
Size/Reduce/Enlarge
Blank Page Detection
Timer Settings
Sending Settings
File Name
Compression Settings
Email (Subject/Text)
Email (Size)
Email (URL Link)
Resend Settings
Others (Scanner Settings)
Address Book Settings
History Settings
WSD/DSM Settings
Maintenance Items
Maintenance
Counter Items
Counter
Browser Settings Items
Browser Settings
Security
Introduction
Taking Measures to Prevent Security Threats
Checking Firmware Validity
Registering Standard-Privileges Administrators
Activating Administrator Authentication
Logging in to the Machine as an Administrator
Adding Built-in Administrators or Changing the Privileges
Registering External Administrator Groups and Assigning the Standard Administrator Privileges
Registering Custom-Privileges Administrators
Registering Templates for Custom Privileges
Registering External Administrator Groups and Assigning the Custom Administrator Privileges
Logging in to the Machine as a Custom-Privileges Administrator
Viewing the Assigned Custom Privileges
Using the Supervisor Privilege
Changing the Supervisor Settings
Changing the Password of a Built-in Administrator
Changing the Administrator Login Setting
Usable Characters for User Names and Passwords
Preventing Unauthorized Accesses
Taking Measures to Prevent Unauthorized Access
Verifying Users to Operate the Machine (User Authentication)
User Authentication Method
Specifying User Code Authentication
Specifying Basic Authentication
Specifying Windows Authentication
Specifying LDAP Authentication
Registering/Changing/Deleting User Codes
Preparing the Server to Use for User Authentication
Requirements of Server Authentication Used for User Authentication
Installing the Web Server (IIS) and the "Active Directory Certificate Service"
Creating a Server Certificate
Logging in to the Machine Using an IC Card or a Smart Device
Preparation for Quick Card Authentication Setting
Registering a User to Authenticate Using Quick Card Authentication
Limiting Available Functions
Executing a Print Job with Authentication Information Only
Specifying the Policy on Login/Logout
Specifying User Lockout
Releasing the Locked-out State
Specifying the Period of Time Until the Machine Logs You Out Automatically
Specifying the Time Period to Allow Users to Log In to and Use the Machine
Access Control
Limiting Machine Access
Protocol Setting Method List
Disabling Unused Protocols Using the Control Panel
Disabling Unused Protocols Using Web Image Monitor
Security Level Setting List
Specifying the Security Level Using the Control Panel
Specifying the Security Level Using Web Image Monitor
Encrypting Network Communication
Installing a Self-signed Certificate/Certificate Issued by a Certificate Authority
Encrypting Transmission Using SSL/TLS
Encrypting E-mail Sent from the Machine by S/MIME
Encrypting Data Communicated with Machine Management Software Via SNMPv3
Encrypting the Login Password of Print Jobs
Encrypting Communication Between KDC and the Machine
Preventing Information Leaks
Taking Measures to Prevent Information Leaks
Preventing Information Leaks by Sending Data to a Wrong Destination
Preventing Information Leaks from the Media Slot
Preventing Data Leaks from Printed Sheets
Specifying the Compulsory Security Stamp Function
Specifying the Unauthorized Copy Prevention Function
Specifying the Restrict Direct Print Jobs Function
Preventing Printing Personal Information in Fax Reports
Controlling Access to Untrusted Websites from the Control Panel
Encrypting Data to Prevent Data Leaks Caused by a Stolen or Disposed Machine
Encrypting Data on the Internal Storage
Enabling the Auto Erase Memory Setting Function
Initializing the Machine with the Erase All Memory Function
Changing the SSD Authentication Code
Restricting Operations of the Customer Engineer without the Supervision of the Machine Administrator
Specifications
Specifications for Paper
Recommended Paper Sizes and Types
Tray 1
Tray 2
Lower Paper Trays (Trays 3, 4)
Bypass Tray
Tray 3 (LCT)
Large Capacity Tray
Notes on Special Paper
Paper Thickness for Each Paper Weight
Unusable Paper
Paper Storage
Saving Printouts
Thick Paper Orientation and Recommended Status
Envelope Orientation and Recommended Status
Using the Copy Function
Using the Printer Function
Loading Orientation-fixed Paper or Two-sided Paper
Copying onto Letterhead Paper
Printing onto Letterhead Paper Using the Printer Driver
Specifications for Originals
Recommended Original Size and Weight
Sizes Detectable with Auto Paper Select
Machine and Options Specifications
Model-Specific Information
List of Specifications
Specifications for the Main Unit
Specifications for the Document Server
Specifications for Facsimile
Specifications for Printer
Specifications for Scanner
Specifications for One-pass Duplex Scanning ADF
Specifications for Auto Reverse Document Feeder (ARDF)
Specifications for Internal Finisher SR3310
Specifications for Finisher SR3320
Specifications for Booklet Finisher SR3330
Specifications for Finisher SR3340
Specifications for Booklet Finisher SR3350
Specifications for Internal Finisher SR3360
Specifications for Internal Multi-Fold Unit
Specifications for External Tray
Specifications for Internal Shift Tray
Specifications for Internal Tray 2
Specifications for Bridge Unit
Specifications for Punch Unit (Internal Finisher SR3310)
Specifications for Punch Unit (Finisher SR3320, Booklet Finisher SR3330)
Specifications for Punch Unit (Finisher SR3340, Booklet Finisher SR3350)
Specifications for Lower Paper Tray
Specifications for Lower Paper Trays
Specifications for Tray 3 (LCT)
Specifications for Large Capacity Tray
Specifications for Caster Table
Specifications for Wireless LAN Board
Specifications for Device Server Option
The Setting Values of the Transmission Function
Send Email
Send to Folder
Broadcast Transmission
Printable Area and Margin
Machine Options
Guide to Functions of the Machine’s External Options
Guide to Functions of the Machine’s Internal Options
Functions Requiring Optional Configurations
Copy Function
Facsimile Functions
Printer Function
Scanner Function
Interface
Others
Function Compatibility
Legal and Contact Information
Environmental Regulations
ENERGY STAR Program(mainly North America)
Energy Saving Functions
User Information on Electrical and Electronic Equipment (mainly Europe)
Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste
All Other Users
For Turkey only
Note for the Battery and/or Accumulator Symbol (For EU countries only) (mainly Europe)
Environmental Advice for Users (mainly Europe)
Users in the EU, Switzerland and Norway
Notes to users in the state of California (Notes to Users in USA) (mainly North America)
Information for China energy efficiency label (China)
Notes for wireless LAN and Bluetooth
Copyright Information about Installed Software
Trademarks (User Guide)
Setup
Connecting the Cables
Connecting a LAN Cable
Connecting a LAN Cable to the Ethernet Interface
Connecting a LAN Cable to the Device Server Option
Connecting a USB Cable
Connecting the Modular Cable
Connecting the Machine to a Telephone Line
Selecting the Line Type
Network Settings
Selecting the Network Connection Method
Connecting the Machine to a Local Area Network (LAN)
Connecting to the Machine Directly from a Computer or Mobile Device
Connecting to a Wired LAN
Settings for the Connection in Wizard Format
Settings for the Connection in System Settings
Connecting to a Wireless LAN
Configuring the Infrastructure Mode in the Wizard Format
Configuring the Infrastructure Mode on System Settings
Configuring the IP Address and Other Settings of the Device Server Option
Configuring the Settings to Send E-mails from the Machine
Configuring the Initial Settings to Send E-mails
Specifying the E-mail Address of the Administrator as the Sender
Registering Fixed Messages
Configuring Network Settings from a Computer Using Web Image Monitor
Using Cloud Services
Registering the Machine with RICOH Smart Integration
Allocating/Deallocating Packages of Cloud Services and Checking Licenses
Basic Settings
Setting the Clock
Setting the Sound Volume and Type
Setting the Sound Volume and Type for Operations and Messages
Adjusting the Sound Volume for Fax
Driver Installation Guide
Installing the Printer Driver
Selecting the Printer Driver Installation Method
Installing the Printer Driver by Using Device Software Manager Installer
Installing Device Software Manager from the Downloaded File
Installing the Printer Driver for Network Connection (Windows)
Installing the PCL 6/PostScript 3 Printer Driver from the Downloaded File
Installing the Printer Driver for Windows
If the Machine Cannot Be Found
Installing the Printer Driver for Network Connection (macOS)
Installing the PPD file (Network Connection)
Registering the Machine in [Printers & Scanners] (Network Connection)
Specifying the Option Configuration of the Machine to the Printer Driver (Network Connection)
Installing the Printer Driver for USB Connection (Windows)
Installing the Printer Driver from the Downloaded File
Installing the Printer Driver for USB Connection (macOS)
Installing the PPD file (USB Connection)
Registering the Machine in [Printers & Scanners] (USB Connection)
Specifying the Option Configuration of the Machine to the Printer Driver (USB Connection)
Installing the Printer Driver to Print Using the IPP Port
Installing the Printer Driver to Print Using the WSD Port
Installing the Driver under Windows 8.1/10/11 or Windows Server 2012/2012 R2/2016/2019/2022
Installing the Printer Driver for LPR Printing
Installing the Printer Driver from the Downloaded File (LPR Printing)
Installing the Printer Driver for the Network Printer
Installing the Printer Driver from the Downloaded File (Network Printer)
Installing the Scanner Driver
Installing the TWAIN Driver
Installing the TWAIN Driver from the Downloaded File
Setting the Connecting Scanner
Installing the Facsimile Driver
Installing the LAN-Fax Driver
Installing the LAN-Fax Driver from the Downloaded File
Specifying the Option Configuration of the Machine to the LAN-Fax Driver
Specifying the Initial Settings for the Size and Image Quality to Scan Originals
Importing the Address Book of the Machine
FAQ
The Option Configuration of the Machine Is Not Reflected in the Printer Driver
Checking Whether Bidirectional Communication Is Enabled or Disabled
Specifying the Option Configuration or Paper Settings Manually
If a Message is Displayed and the Printer Driver Cannot Be Installed
When "There is already a more recent version of this Driver installed on the system." is Displayed
If the Displayed Message Does Not Match Any of Those Explained in This Section
The Machine Is Not Displayed When Connected via USB
When You Cannot Print a Document even if the Printer Driver is Installed
Updating the Driver (Windows)
Using Device Software Manager to Update the Driver
Updating the Printer Driver
Updating the TWAIN Driver
Updating the LAN-Fax Driver
Updating the Printer Driver (macOS)
Deleting the Driver (Windows)
Deleting a Printer Driver
Deleting the TWAIN Driver
Deleting a LAN-FAX Driver
Deleting the Printer Driver (macOS)
Deleting an Unused Printer Port
Appendix
The Drivers Supported Operating Systems and Languages
Device Software Manager (Windows)
Printer Driver (Windows)
Printer Driver (macOS)
TWAIN Driver (Windows)
LAN-Fax Driver (Windows)
How to use this manual
Top Page
Settings
Tray/Paper Settings Items
Management
Tray/Paper Settings
Tray/Paper Settings Items
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