Scanning an Original as a PDF with Security Settings Specified

You can encrypt a PDF or configure security privileges to prevent unauthorized use of the scanned data.

Encryption

Specify an encryption password to allow opening the PDF only after entering the password.

Security privilege configuration

Specify whether to allow printing of the PDF or copying a text from the PDF. You can only modify the security privilege after entering the Change Permissions Password upon opening the PDF file.

Security privileges cannot be specified for a PDF/A.

To prevent falsification of important documents, you can attach a digital signature that certifies the author and creation date of a PDF.

You cannot scan as an encrypted or digitally signed PDF when:
- [File Emailing Method] in [Scanner Settings] [Sending Settings] [Email (URL Link)] is set to [Send URL Link]
- [File Emailing Method] in [Scanner Settings] [Sending Settings] [Email (URL Link)] is set to [Set by User], and [Send URL Link] is selected in [Send Settings] [File Emailing Method] in the Scanner screen when sending.

Configuring the Encryption Password and Security Privileges

The encryption password is required when opening an encrypted PDF. Be careful not to forget the encryption password.
Security settings can be made for PDF and High Compression PDF files only.
Encryption is possible only for scan files that are sent by e-mail or Scan to Folder and saved on a memory storage device.

Press [Scanner] on the Home screen.
Place the original on the scanner.
Placing an Original to Scan
Press [Send Settings] on the scanner screen.
Press [File Type] [Others].
Press [PDF] or [High Comp. PDF].
Press [Page Settings], and then select [Single Page] to create a PDF file for each page or select [Multi-page] to create a multi-page PDF file.
Press [PDF Security Settings] and configure the security settings.
- To apply the PDF security settings for the current destination only
  Select the [Do not Scan Continuously for Same Security Setting] check box.
- To encrypt the PDF
  1. Press [Encryption Password] in "Encryption" and enter a password.
    You can enter up to 32 characters for the password.
  2. Specify [Encryption Level].
- To specify the security privilege in the PDF
  1. Press [Master Password] in "Permissions" and enter a password. Use a password that is different from [Encryption Password].
    You can enter up to 32 characters for the password.
  2. Press [Printing], [Change] or [Content Copy and Extract] and specify whether to allow each operation. When modifying the privileges in an existing PDF file, enter the change permissions password in Adobe Acrobat.
    If [40 bit RC4] is selected in [Encryption Level] under "Encryption", [Low Resolution Only] cannot be selected in [Printing].
After configuring the security settings, press [OK].
Specify the scan settings according to the purpose of the scanned data.
Scanning an Original with Suitable Quality and Density
To send the scanned document to an e-mail address, press [Sender] and then specify the sender.
When a logged in user is operating the machine, the logged in user becomes the sender.
Scanning Documents and Sending the Scanned Data by E-mail
Specify the destination on the scanner screen, and press [Start].

Even when [Do not Scan Continuously for Same Security Setting] is selected, the security settings are not cleared if scanning is canceled or fails.

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Selecting the Certificate to Use for Digital Signature

Scanning an Original as a PDF File with Digital Signature