Importing or Exporting the Device Setting Information

Some of the device setting data can be imported or exported as a device setting information file, and the others cannot.

Data that can be imported and exported

• Copier/Document Server Settings

• Printer Settings

• Scanner Settings

• Fax Settings

• Browser settings

• Program (Document Server)

• Program (Copy)

• Program (Scanner)

• Web Image Monitor Setting

• Web Service Settings

• System Settings

• Home screen customization settings^*1

*1 Wallpaper cannot be exported if "Live Wallpaper" is selected.

Data that cannot be imported and exported

• Some System Settings^*2

• Address Book

• Program (Fax function)

• Program (Printer function)

• Settings that can be specified via telnet

• RICOH @Remote-related data

• Counters

• Settings that can only be specified via Web Image Monitor or Web Service (for example, Bonjour setting)

*2 The setting for the date, settings that require device certificate, settings that need to be adjusted for each machine (for example, image adjustment settings), settings only for executing functions, and settings only for viewing cannot be imported or exported.

1. Log in to the machine as the administrator with all standard administrator privileges on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Data Management privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

2. On the Home screen, press [Settings].
   

3. Press [System Settings].

   

4. Insert a USB flash memory device into the media slot on the side of the control panel.

   

5. Press [Settings for Administrator] [Data Management] [Device Setting Information: Export (Memory Storage Device)].

6. Specify the export conditions.
   

   • Device Unique Information: Select whether to include the IP address, host name, fax number, and other items in the device setting information file from the list.

   • Encryption Key: To disable import without entering the encryption key, press [Change], enter the encryption key, and then press [OK].

7. Press [Run Export].

8. Press [OK].

9. After the export is completed, press [Exit].

10. Press [Close].

11. Press [Home] (), and then log out of the machine.

1. Log in to the machine as the administrator with all standard administrator privileges on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Data Management privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

2. On the Home screen, press [Settings].
   

3. Press [System Settings].

   

4. Insert a USB flash memory device into the media slot on the side of the control panel.

   

5. Press [Settings for Administrator] [Data Management] [Device Setting Information: Import (Memory Storage Device)].

6. Specify the import conditions.
   
   

   1. Press [Select File] next to Device Setting Information File, and then select the file(s) to import.

   2. Select whether to include Device Unique Information among the importing data from the list.

   3. If an encryption key was specified when the file was exported, press [Change], enter the encryption key, and then press [OK].

7. Press [Run Import].

8. Press [OK].

9. After the export is completed, press [Exit].
   The machine restarts automatically.

You can create a central management instruction file to import the device information stored on a server into the machine automatically.

• Use the Web server or device management server to import the device setting information. To use the device management server, see the device management server manual.

• To use the web server, open the device setting information CSV file, change the data displayed under "ModuleID" to "-", and then store it on the Web server.

The steps below use the Web server for example.

1. Download the format for the central management instruction file from the machine.
   Enter "http://(IP address of the machine or host name)/DH/directionsFormat.ini" in the address bar of the Web browser to download the format file.

2. Create a central management instruction file following the instructions below and store it on a Web server.
   
   

   • Section
     Type the section number for each device setting information file in the form of [file 1], [file 2], [file 3] and so on. The maximum number of sections are eight. If the number of sections exceeds eight, the ninth and succeeding sections are ignored.

   • Settings
     Configure each device setting information file. The text string before "=" is the name of the setting and after "=" is the setting value. Do not change the names of settings.

     Name	Value
     url	Type the URL of the device setting information file. The maximum length is 255 characters.
     kind	Type "exportFile". "logoImgFile" cannot be used on this machine.
     type	Type "forSameModel". "forAllModels" is for device management servers.
     doSetup	Type "yes" to import the corresponding device setting information file; type "no" not to import the corresponding device setting information file.

   • Comment
     If you start a line with a "#", the line will be recognized as a comment line and ignored during the import process.

3. After storing the central management instruction file on the Web server, log in to the machine as the administrator with all standard administrator privileges on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Data Management privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

4. On the Home screen, press [Settings].
   

5. Press [System Settings].

   

6. Press [Settings for Administrator] [Data Management] [Device Setting Information: Import Setting (Server)].

7. From the list next to Import File From, select [Web Server].

8. Specify the information necessary for import and the import conditions.
   
   

   • URL: Enter the URL of the Web server.

   • User Name: Enter a user name.

   • Password: Press [Change], enter the password, and then press [OK].

   • Number of Retries: Enter the number of retries in the event of an import failure.

   • Retry Interval: Enter a retry interval in the event of an import failure.

   • Scheduled Import at Specified Time: Select the frequency and specify the time for importing device setting information files.

   • Comparing New File to Last Import File: Specify whether to import a device setting information file if it is identical as the last imported file.

   • Email Notification: Specify whether to send an e-mail notification to the machine administrator in the event of an import failure. To use Email Notification, you must specify [Auto Email Notification] in Web Image Monitor.
     Auto Email Notification

   • Encryption Key: If an encryption key was specified when the file was exported, enter the encryption key and press [OK].

9. Press [OK].

10. Press [Home] (), and then log out of the machine.