Specifying Maximum Print Volume Use of Each User

How to count Print Volume Use

The print volume is calculated by multiplying the number of pages by a unit count.

The unit count can be specified according to the printing condition. For example, if two pages are printed with a unit count of 5, the print volume would be 10.

You can specify the unit count for each printing function.

How to check the print volume use counter

The way of checking by the administrator differs from the way by the users.

• The administrator can check the print volume use counter from [Counter] on the Settings screen.
  Confirming the Counter for Each User

• The users can check the print volume use counter on the pop-up screen displayed when logging in. The print volume use counter is displayed on top right of the screen during logging in.

Printing whose volume cannot be limited

Print volume are not limited in the following operations:

• Printing from an operating system that does not support the current authentication method.

• Printing of a file attached to an e-mail received in the machine

• Printing of receiving faxes and LAN-FAX data

• Specify Functions to Restrict of User Authentication Management to restrict all functions. The User Code authentication is not applied to the functions that are not restricted. Users before logging in can print regardless of the print volume limits.

• Do not select PC Control in the Printer function of Functions to Restrict of User Authentication Management. Print volume limit setting is not applied to users whose user codes are registered automatically by the printer driver.

• When User Code authentication is activated, the maximum print volume and total print volume are not displayed on the screen, and users cannot check the total print volume by themselves. The administrator needs to inform users about their total print volume.

• No log data about print use limits is recorded in the Job log or Access log. However, the data is recorded in the job log when printing stops because of the Print Volume Use limitation.

The following settings are necessary to limit print volume.

• [Machine Action When Limit is Reached]: Specify whether to continue printing when print volume reaches its maximum.

• [Print Volume Use Limitation: Unit Count Setting]: Specify the functions to restrict print volume and specify the count unit.

• [Print Volume Use Limitation: Default Limit Value]: Specify the default value of the maximum print volume.

1. Log in to the machine as the machine administrator on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Authentication/Charge privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

2. On the Home screen, press [Settings].
   

3. Press [System Settings].

   

4. Press [Settings for Administrator] [Authentication/Charge] [Print Volume Use Limitation] [Machine Action When Limit is Reached].

5. From the list next to Machine Action When Limit is Reached, select the machine action when total print volume reaches the maximum.
   
   

   • Stop Job: Both the current job and waiting jobs are canceled.

   • Finish Job and Limit: The current job is completed but waiting jobs are canceled.

   • Allow Continue Use: Specifies no limitation for print volumes.

6. Press [OK].
   The configuration of Machine Action When Limit is Reached is completed. Proceed to the configuration to restrict print volume and to specify the count unit.

7. Press [Print Volume Use Limitation: Unit Count Setting].

8. For each printing function to limit print volume, enter a count unit.

   

   For example, if two pages are printed in full color with a unit count of "5" specified for a full color print function, the print volume would be "10"; if two pages are printed in black and white with a unit count of "1" specified for a black and white print function, the print volume would be "2".

9. Press [OK].
   The configuration of Print Volume Use Limitation: Unit Count Setting is completed. Proceed to the configuration of the default maximum use count.

10. Press [Print Volume Use Limitation: Default Limit Value].

11. Enter a count unit as the maximum print volume.
    

12. Press [OK].

13. Press [Home] (), and then log out of the machine.

Specify whether to restrict the print volume of the users registered in the Address Book, and specify the maximum print volume per user.

1. Log in to the machine as the user administrator on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Address Book privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

2. On the Home screen, press [Address Book].
   

3. On the Address Book screen, select a user, and then press [Edit].
   

4. Press the [User Management / Other] tab [User Management].

5. Press [Print Vol. Use Limitation] under Restrict Use.

6. From the list next to Print Vol. Use Limitation, select [Limit], and then enter the limit value.
   

   Enter the maximum print volume of the selected user in Print Volume Use Limit Value. For example, if you specify the unit count for a full color print function with [Settings for Administrator] [Authentication/Charge] [Print Volume Use Limitation] [Print Volume Use Limitation: Unit Count Setting], the user whose Print Volume Use Limit Value is specified to "500" can print 100 pages in full color.

7. Press [OK] three times.

8. Press [Exit], and the log out of the machine.

Specify the frequency to reset the print volume use counter.

1. Log in to the machine as the machine administrator on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Authentication/Charge privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

2. On the Home screen, press [Settings].
   

3. Press [System Settings].

   

4. Press [Settings for Administrator] [Authentication/Charge] [Print Volume Use Limitation] [Volume Use Counter: Scheduled/Specified Reset Settings].

5. From the list next to Reset Interval, select the frequency to reset the print volume use counter.
   
   

   • Every Month: Resets the print volume at the specified time and date each month.

   • Specify Date: Resets the print volume at the specified time and date only once.

   • Specify Cycle: Resets after the specified interval from a reference date, then reset thereafter at the same interval.

   • Do not Specify: The print volume use counter is not reset regularly. Reset the print volume use counter manually as necessary.
     Confirming the Counter for Each User

6. Specify the date and time to reset, and then press [OK].

7. Press [Home] (), and then log out of the machine.