Overview of the Remote Fax Function

Using the fax function of the main machine, you can send and receive faxes from a device (sub-machine) that does not have a fax function. Use the Remote Fax screen of the sub-machine to send a fax from the main machine, or print the fax received on the main-machine from the sub-machine. This function can be used only between our MFPs.

Printing a Received Fax on a Sub-machine

Sending Faxes via Another Machine (Non-fax Equipped Model)

Requirements for Remote Fax function

  • The optional fax connection unit must be installed in both the main machine and sub-machine.

  • Internal storage is installed in both the main machine and sub-machine.

  • The machine and sub-machine must be connected via the network.

  • The document box function is enabled on both the main machine and sub-machine.

  • When user authentication is enabled, the same authentication method must be specified on both the main machine and sub-machine.
    Verifying Users to Operate the Machine (User Authentication)

  • The fax unit is attached to the main machine

  • The fax unit is not attached to the sub-machine

Important

Preparing the Main Machine to Use Remote Fax

To use the Remote Fax function, register the sub-machine as the remote faxes on the main machine in advance. You can register up to six sub-machines.

  1. Press [Settings] on the Home screen.
    Operation panel screen illustration

  2. Press [System Settings].
    Operation panel screen illustration

  3. Press [Machine] [Others] [Register/Change/Delete Remote Machine].

  4. Press [*Not Registered], and then press [Register/Change].
    Operation panel screen illustration

  5. Enter the IP address or hostname of the sub-machine in [IP Address/Host Name] and press [Connection Test].
    If you cannot connect, check the message that appears.
    When a Message Appears While Using the Fax Function

  6. Press [Exit].

  7. Press [OK].

  8. Press [Home] () after specifying the settings.

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Preparing the Sub-machine to Use Remote Fax

To use the Remote Fax function, register the main machine as the remote machine on the sub-machine in advance. You can register only one main machine.

  1. Press [Settings] on the Home screen.
    Operation panel screen illustration

  2. Press [System Settings].
    Operation panel screen illustration

  3. Press [Machine] [Others] [Register/Change/Delete Remote Machine].

  4. Press [*Not Registered], and then press [Register/Change].
    Operation panel screen illustration
    When a machine is registered already as the main machine, you cannot select other items that are displayed as [*Not Registered].

  5. Enter the IP address or hostname of the main machine in [IP Address/Host Name] and press [Connection Test].
    If you cannot connect, check the message that appears.
    When a Message Appears While Using the Fax Function

  6. Press [OK].

  7. Press [Home] () after specifying the settings.

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Functions That Can Be Used on the Sub-machine

To use the fax function on the sub-machine, use the Remote Fax screen. Also, the scan settings and some print settings can be specified in [Fax Settings].

Functions that can be used on the [Remote Fax] screen of the sub-machine

You can send and receive a fax from the sub-machine using the function, transmission/reception capability, line type, paper type and functions that are supported on the main machine. Also, you can select a fax destination from the address book of the sub-machine when specifying the fax destination. However, the following limitations apply:

  • Only a G3 line can be selected when sending a fax.

  • The address book of the main machine cannot be used.

  • Immediate Transmission and On Hook function cannot be used.

  • Only 2 sender names (for print) can be registered as Fax Header in [Fax Settings].
    Sending Faxes via Another Machine (Non-fax Equipped Model)

Functions that can be used on the [Fax Settings] screen of the sub-machine

The functions configured in [Fax Settings] on the sub-machine are applied when sending and receiving faxes on the sub-machine.

Function category

Items that can be configured

General Setting

  • Quick Operation Key (1-3)
    You can register the following:
    Fax Header Print, OK Stamp, Transmission Result, Reception File Status, Records

  • Switch Title

  • Search Destination

Scan Settings

  • Register/Change/Delete Scan Size

  • Wait Time for Next Original: Exposure Glass

Reception Settings

  • Duplex Print

  • Paper Tray

Initial Settings

  • Parameter Setting
    You can configure the following functions. Do not change the value of the switches that are not shown below:

    • Switch 05, bit 5: Print only on paper specified with the highest priority

    • Switch 05, bit 7: Show warning when paper runs out on any of the paper trays

    • Switch 11, bit 2: Detect blank original

    • Switch 14, bit 3: Reset the settings when switching function

    • Switch 15, bit 2, 1, 0: Specify the paper tray to use when the paper source tray is set

    • Switch 15, bit 5: Fix the paper source tray

    • Switch 17, bit 2: Apply the function to prevent transmission to the wrong destination when performing Broadcast Transmission

    • Switch 17, bit 3: Reset the settings after scanning the original

    • Switch 19, bit 0: Tray Shift

    • Switch 37, bit 6: Sound a beep on the machine when printing a received document is finished on the sub-machine

    • Register Fax Information (Fax Header)
Reports that can be checked on Remote Fax

You can print the reports below on the sub-machine. However, those may not be printed depending on the settings on the main machine.

  • Communication Result Report

  • Communication Failure Report

  • Error Report

  • Power Off Report

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