Sending Documents by IP-Fax

The IP-Fax function employs H.323 or SIPS as the connection protocol for communication. You may need to configure the Gatekeeper, SIP server, or gateway in advance depending on the environment where the machine is used.

Methods for specifying an IP-Fax destination according to the network environment

• To send a fax to a G3 fax
  Specify the G3 fax number (example: 0312345678) regardless of the network environment in which the machine is used.

• To send a fax to another IP-Fax
  The method for specifying an IP-Fax destination varies depending on the network environment where the machine is used.

  Gatekeeper or SIP server usage	Method for specifying a destination
  When using neither	IP address or host name of the destination Example of an IP address: 192.168.1.10 Example of a host name: IPFAX1
  When using Gatekeeper	Own Fax No. of the destination Example: 0311119999
  When using SIP server	SIP user name of the destination Example: ABC

  To display "SIP" and "H.323" on the screen, configure [Fax Settings] [Detailed Initial Settings] [IP-Fax Settings] [IP-Fax Use Settings] [Enable SIP], [Enable H.323]. If you are using SIP, specify "Enable SIP" and "SIP Settings". If you are using H.323, specify "Enable H.323" and "H.323 Settings".

• In an IPv6 environment, enter the address specified manually at the destination.

• To send a fax through a SIP server in an IPv4/IPv6 mixed environment, add "v4" or "v6" at the beginning of the destination address/host name according to the environment.

• Depending on the destination environment, you may need to append a port number at the end of the IP address or host name. Consult your network administrator to check if a port number is required.

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.

   

3. Press [Detailed Initial Settings] [IP-Fax Settings] [IP-Fax Use Settings].

4. Select [On] in [Enable H.323] and then press [OK].
   

5. Press [H.323 Settings].

6. Specify the Gatekeeper address or Own Fax No., and then press [OK].
   

7. Press [Server Use Settings].

8. Select [Use] in [Gatekeeper] and then press [OK].
   

9. Press [Home] () after specifying the settings.

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.

   

3. Press [Detailed Initial Settings] [IP-Fax Settings] [IP-Fax Use Settings].

4. Select [On] in [Enable SIP] and then press [OK].
   

5. Press [SIP Settings].

6. Specify the value.
   
   

   • Enter the server IP address when specifying the proxy server, redirect server, and registered server.

   • Enter the SIP user name when specifying the SIP user name.

7. To use SIP digest authentication, select [On], and enter the user name and password.

8. Press [OK].

9. Press [Server Use Settings].

10. Select [Use] in [SIP Server] and then press [OK].
    

11. Press [Home] () after specifying the settings.

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.

   

3. Press [Detailed Initial Settings] [IP-Fax Settings] [Register/Change/Delete Gateway].

4. Press [Register].

5. Specify the prefix number.
   
   

   About Prefix

   The prefix is used to identify the telephone number of the G3 fax sending a fax via the VoIP gateway. If a gateway with an ID number that matches the first few digits in the telephone number exists, the fax is sent via the matching gateway. For example, specifying "0312345678" as the destination when the gateways of ID number "03" and "04" are registered, the transmission goes through the gateway of ID number "03".

   To use the gateways regardless of the ID number in the IP-Fax destination, register only the gateway addresses without specifying the ID numbers.

6. Select [H.323] or [SIP] in "Select Protocol".

7. Specify the gateway address.

8. Press [OK].

9. Press [Home] () after specifying the settings.

The machine scans the original to send into the machine's memory before establishing communication with the destination (Memory Transmission).

You can also transmit an IP-Fax while confirming the transmission status.

Sending a Fax While Scanning the Original

1. Press [Fax] on the Home screen.
   

2. Check that [Fax] and [Memory Transmission] are displayed on the fax screen.

   

   Press an item on the fax screen to select [Memory Transmission] if [Immed. Transmission] is selected.

3. Place the original in the ADF or on the exposure glass.
   Setting an Original to Send by Fax on the Scanner

4. Press [Settings], and then specify the scan settings.
   Sending a Fax at the Image Quality Suitable for the Original

5. Specify the destination on the fax screen.

   

   • When you select a destination registered as an IP-Fax destination in the address book, the document is sent by IP-Fax.

   • To enter the destination manually, select from the destination history, or search in the address book, press , and specify the destination. You can also enter the destination manually by pressing .

     

   • To enter the destination manually, select [Enter with Number Keys] or press , press [Line], and then select [IP-Fax H.323] or [IP-Fax SIP].
     

   • To specify the destination by entering a host name or SIP user name, press [Keyboard] to display the-screen keyboard.

     

   • To specify the destination again, press.

     

6. On the [Settings] screen, specify the Sender as necessary.
   

   • You can select a sender from the users for which the [Use as Sender] check box was selected when they were being registered to the address book.
     Registering/Changing/Deleting E-mail Addresses in the Address Book

   • When a login user is operating the machine, the login user becomes the sender.

   • To receive a transmission result by e-mail, select [Notification of Result].

   • To print the sender name on the page received at the destination, press [Sender], and then select the [Stamp Sender Name] check box.

7. Press [Start].
   After scanning the originals, you can check and operate the originals waiting to be sent that are stored in the memory until the transmission is complete.
   Confirming and Handling a Document in the Fax Queue