Confirming and Handling a Document in the Fax Queue

Operation	Document waiting in queue for Memory Transmission/unsent document	Document waiting to be forwarded
Confirming the destination
Adding a destination	*1	-
Editing a destination	*2	-
Deleting a destination	*3	-
Confirming the transmission document*4
Printing the transmission document
Sending immediately
Cancel Sending		-
Changing the time specified for transmission	*5	-

*1 You cannot add a group destination.

*2 You can only edit the fax number or e-mail address or change the line to use for a destination entered manually.

*3 When all destinations specified for a transmission document are deleted, the transmission is canceled.

*4 You can confirm the scan date (received date for a document waiting to be forwarded), destination, number of destinations, number of pages in the original, document number, status and sender (only for a document waiting to be forwarded).

*5 You can change the setting for a document that was stored in the memory with the time specified for transmission.

1. Press [Fax] on the Home screen.
   

2. Press [Job Status/Stop] on the fax screen.

   

3. Press [Check/Stop TX File] and select [File List], [Files under Transmission], or [Display Forwarded Files Only].

   

4. Confirm or specify how to handle the Transmission Standby Files.
   

   • For a document specified with more than one destination, the destination specified first is displayed. Also, only the number of destinations of the unsent faxes is displayed in "Dest.".

   • The destination may be displayed as "*" and cannot be selected depending on the security settings.

   • See the table below for the procedure to confirm or specify how to process the Transmission Standby Files.

     Confirmation or processing	Steps
     Confirming the destination / printing the document	Select a document and then press [Check/Chng Settg] or [Print File].
     Adding a destination	Select the document to add a destination and then press [Check/Chng Settg]. Press [Add Destination]. Select or manually enter the destination to add and press [OK]. The destinations that are already specified are grayed out. You cannot add a destination if you have disabled broadcasting.
     Editing the destination manually entered / deleting a destination	Select a document to change the destination and then press [Check/Chng Settg]. Select the destination to edit or delete. Specify [Edit Destination] or [Delete Destination]. You can only edit a destination that was entered manually.
     Canceling transmission / sending document immediately	Select the document to cancel transmission or send immediately and press [Cancel] or [Transmit Now]. Pages on which transmission is completed may not be canceled depending on when you cancel transmission.
     Resending the unsent document	Select a document whose status is "Failed" and press [Transmit Now]. The document is deleted in the memory and from the Transmission Standby File list after resending the document is completed.
     Changing the time specified for transmission	Select the document to change the time specified for transmission and then press [Check/Chng Settg]. To cancel the specified time and send the document immediately, press [Transmit Now]. Press [Specified Time]. Specify the time and press [OK].

Print the list of transmission standby files to check for the specified destinations, the pages that are not yet transmitted, and the transmission result.

1. Press [Fax] on the Home screen.
   

2. Press [Job Status/Stop] on the fax screen.
   

3. Press [Check/Stop TX File] and press [File List] or [Files under Transmission].
   
   Forwarding documents are not printed in the list.

4. Press [Print List] and then press [Print] on the confirmation screen.