Send (Email/Folder)

SMTP Server

Enter an IPv4 address or host name of up to 127 alphanumeric characters for the server name. Spaces are not allowed.

Specify whether to use the secure connection (SSL) or the port number.

SMTP Authentication

Specify whether to enable or disable SMTP authentication.

• Default: [Off]

When you select [On], specify the following authentication information:

• User Name
  Enter the user name used for SMTP authentication.

  Depending on the SMTP server type, "User Name" must be entered as "user name@realm". When you use the Internet Fax function, specify the same account as Administrator's Email Address.

• Email Address
  Enter the e-mail address of the SMTP authentication user.

• Password
  Press [Change], and then enter the password used for SMTP authentication.

• Encryption
  Specify as follows according to the authentication method of the SMTP server.
  

  • NTLM, DIGEST-MD5, CRAM-MD5, PLAIN, LOGIN: [Auto]

  • NTLM, DIGEST-MD5, CRAM-MD5: [On]

  • PLAIN, LOGIN: [Off]

POP before SMTP

Specify whether to enable or disable POP authentication (POP before SMTP).

• Default: [Off]

When you select [On], specify the following authentication information:

• Wait Time after Authentication
  Specify the waiting time before connecting to an SMTP server after POP3 server authentication. Enter a value between 0 and 10,000 milliseconds.

• User Name
  Enter the user name used for POP3 server authentication.

• Email Address
  Enter the e-mail address of the POP3 server authentication user.

• Password
  Press [Change], and then enter the password used for POP3 server authentication.

Reception Protocol

Specify the Reception Protocol for e-mails.

• Default: [POP3]

POP3/IMAP4 Settings

Specify the POP3/IMAP4 server name. The specified server information is used for e-mail reception or authentication by POP before SMTP.

Enter the Host Name or IPv4 Address in the server name. Specify [Auto] or [On] for encrypting the password according to the POP server settings.

You can select [SSL/TLS] or [STARTTLS] for Encrypt POP3/IMAP4 Connection when receiving an e-mail or authenticating in POP before SMTP. You can also verify the server certificate.

• Default
  

  • Encrypt POP3/IMAP4 Connection: [Off]

  • Encrypt POP3/IMAP4 Password: [Auto]

  • Validate Server Certificate: [On]

Administrator's Email Address

Specify the Administrator's Email Address of the machine. This e-mail address is used as [Sender] for sending the scanned data by e-mail using the Scanner function or the sender's address of the error notification e-mail. When conducting SMTP authentication for e-mail transmission, this address will appear in the "From:" box.

Email Communication Port

Specify the port number for the POP3/IMAP4 Server used for e-mail reception. The POP3 Port Number is used for [POP before SMTP].

• Default
  

  • POP3: [110]

  • IMAP4: [143]

Email Reception Interval

(This setting item is valid only when [POP3] or [IMAP4] is selected for [Reception Protocol].)

Specify whether to receive e-mails automatically. You can also specify the time interval to contact the server (2 to 1440 minutes).

• Default: [On], [15] minute(s)

Maximum Reception Email Size

Specify the maximum reception size for e-mails (1–50 MB).

The e-mail whose size is over 4 MB can be received when the machine is equipped with additional fax memory.

• Default: [2] MB

Email Storage in Server

Specify whether to store received e-mails on the server. You can specify to save only when an error occurs.

• Default: [Off]

Register/Change/Delete Email Message

Specify an e-mail message to send on the machine. You can register up to 5 entries.

Auto Specify Sender Name

Specify whether to automatically specify the sender when an e-mail is sent from the machine.

• Default: [Off]

When you specify [On] but leave the e-mail sender unspecified, any one of the following is used as the sender’s e-mail address depending on the function in use.

• When using the Scanner function:
  The e-mail address specified for [Administrator's Email Address] is used.

• When using the Fax function:
  The e-mail address specified for [Fax Settings] [Detailed Initial Settings] [Fax Email Account] is used. When no e-mail address is specified for [Fax Email Account], the e-mail address specified for [Administrator's Email Address] is used.

Auto Email Notify

Specify whether to send the error notification to the Administrator's Email Address.

• Default: [On]

Default User Name/Password (Send)