Preventing Data Leaks from Printed Sheets

Specify the location to stamp user information such as a login user name.

Compulsory Security Stamp can be used with the Copier, Document Server, Fax, and Printer functions.

1. Log in to the machine as the machine administrator on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Security Pattern/Stamp privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

2. On the Home screen, press [Settings].
   

3. Press [System Settings].

   

4. Press [Settings for Administrator] [Security Pattern/Stamp] [Compulsory Security Stamp: Copier].
   To specify the compulsory security stamp function for the functions other than the Copier function, press [Compulsory Security Stamp: Document Server], [Compulsory Security Stamp: Fax], or [Compulsory Security Stamp: Printer].

5. From the list next to Compulsory Security Stamp: Copier, Compulsory Security Stamp: Document Server, Compulsory Security Stamp: Fax, or Compulsory Security Stamp: Printer, select [On], and then specify the stamp information and position.
   

   • Date/Time: Prints the job output time.

   • Printout User Name:
     

     • Stamp User Name: Prints the name in the address book.

     • Stamp Login User Name: Prints the user code or login user name in the authentication information in the address book.

   • Machine ID: Prints the serial number of the machine. You can view the serial number by pressing [Settings] [Inquiry].

     Checking the Serial Number of the Machine Using the Control Panel

   • IP Address: Prints the IP address of the machine.

   • Stamp Position: Select the stamp position.

   • Adjust Stamp Position: Enter a value or adjust the position by pressing the arrow button.

6. Press [OK].

7. Press [Home] (), and then log out of the machine.

This function can be used with the Copier, Document Server, Fax, and Printer functions.

1. Log in to the machine as the machine administrator on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Security Pattern/Stamp privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

2. On the Home screen, press [Settings].
   

3. Press [System Settings].

   

4. Press [Settings for Administrator] [Security Pattern/Stamp] [Unauthorized Copy Prevention Printing: Copier].
   To specify the unauthorized copy prevention function for the functions other than the Copier function, press [Unauthorized Copy Prevention Printing: Document Server] or [Unauthorized Copy Prevention Printing: Printer].

5. Specify the unauthorized copy prevention function.

   

Basic settings of [Unauthorized Copy Prevention Printing: Copier] / [Unauthorized Copy Prevention Printing: Document Server]

• Compulsory Unauthorized Copy Prevention: Select whether to make printing of the embedded pattern mandatory.
  

  • Off:
    Printing of the embedded pattern is not mandatory. Users can specify whether to print with the embedded pattern and can specify its settings from the Copier/Document Server screen.

  • On: User Can Change Some Settings:
    Printing of the embedded pattern is mandatory. Users can specify the embedded pattern settings except for type and thickness from the Copier/Document Server screen.

  • On: User Cannot Change Settings:
    Printing of the embedded pattern is mandatory. Users cannot specify the embedded pattern settings from the Copier/Document Server screen.

• Unauthorized Copy Prevention Type: Select the type of unauthorized copy prevention.
  

  • Data Security for Copying:
    Protects documents by printing a gray pattern when making unauthorized copies.

  • Unauthorized Copy Prevention for Pattern:
    Adds text or a pattern to unauthorized copies of documents. When you select an unauthorized copy prevention pattern, you need to specify the effect, mask pattern, density, and so on.

    • Unauthorized Copy Prevention of Patterns Effect: Specify a combination of text and a pattern.

    • Mask Type for Pattern: Select from among 11 types.

    • Pattern Color: Select a color from among Black, Cyan, and Magenta.

    • Pattern Density: Select one of 5 levels of gradation.

• Data Security for Copying Effect: Specify a combination of text and a pattern.

• Text Selection: Select a text string for Text Selection from among the standard text strings such as User Name, Date & Time, or custom text. You can specify the point size, text position, and angle for the selected text string, as well as whether to repeat the selected text string. When repeating the selected text string, you can also specify the carriage return space.

Basic settings of [Unauthorized Copy Prevention Printing: Printer]

• Unauthorized Copy Prevention Setting: Specify whether to enable unauthorized copy prevention.
  

  • On:
    Enables the unauthorized copy prevention function specified in the machine regardless of the settings on the printer driver.

  • Off:
    Disables the unauthorized copy prevention function specified in the machine. If the unauthorized copy prevention function is specified in the printer driver, the machine performs print jobs according to the specified settings.

• Compulsory Unauthorized Copy Prevention: Select the contents of unauthorized copy prevention and their priority.
  

  • Driver/Command:
    The added pattern is not printed. Specify the unauthorized copy prevention function on the control panel or in the printer driver as necessary.

  • Driver/Command (Most Settings):

    The settings specified in the machine are applied to the mask type for pattern, color, and density, and the settings specified on the control panel or in the printer driver are applied to the other items.

  • Machine Setting(s):
    The settings specified in the machine are applied to printing.

• Unauthorized Copy Prevention Type: Select the type of unauthorized copy prevention.
  

  • Data Security for Copying:
    Protects documents by printing a gray pattern when making unauthorized copies.

  • Unauthorized Copy Prevention for Pattern:
    Adds text or a pattern to unauthorized copies of documents. When you select an unauthorized copy prevention pattern, you need to specify the effect, mask pattern, density, and so on.

    • Unauthorized Copy Prevention of Patterns Effect: Specify a combination of text and a pattern.

    • Mask Type for Pattern: Select from among 11 types.

    • Pattern Color: Select a color from among Black, Cyan, and Magenta.

    • Pattern Density: Select one of 5 levels of gradation.

• Data Security for Copying Effect: Specify a combination of text and a pattern.

• Text Selection: Select a text string for Text Selection from among the standard text strings such as User Name, Date & Time, custom text, or "Do not copy". You can specify the font, point size, text position, and angle for the selected text string, as well as whether to repeat the selected text string. When repeating the selected text string, you can also specify the carriage return space.

6. Press [OK].

7. Press [Home] (), and then log out of the machine.

1. Log in to the machine as the machine administrator on the control panel.
   Logging in to the Machine as an Administrator
   When custom-privileges administrators are registered, you can log in to the machine as a custom-privileges administrator with the Printer Settings privilege as well.
   Logging in to the Machine as a Custom-Privileges Administrator

2. On the Home screen, press [Settings].
   

3. Press [Printer Settings].

   

4. Press [Data Management/Maintenance] [Print Jobs] [Restrict Direct Print Jobs].

5. From the list next to Restrict Direct Print Jobs, select [Automatically Store Jobs].
   
   If you select [Cancel All Direct Print Jobs], all print jobs to print are canceled without being stored.

6. Press [OK].

7. Press [Home] (), and then log out of the machine.