Viewing the Transmission Result of Sent Faxes
You can check the result of a fax transmission on the fax screen, in various reports, or on the screen of a computer.
The following reports are printed according to the transmission result or the settings:
Communication Result Report: The result of Memory Transmission is printed.
Immediate TX Result Report: The result of Immediate Transmission is printed.
Communication Failure Report: This report is printed when a fax could not be sent to all specified destinations by Memory Transmission.
Error Report: This report is printed when sending a fax by Immediate Transmission failed.
Memory Storage Report: This report is printed when the document to send by Memory Transmission is stored in the memory.
The fax transmission results can also be confirmed in Records.
Specify [Notification of Results] when sending a fax to receive the transmission result by e-mail.
Checking by E-mail
Press [Job Status/Stop] 
[Transmission Result] on the fax screen to view the information.
Press [Fax] on the Home screen.
Press [Job Status/Stop] on the fax screen.
Press [Transmission Result], and select the transmission result to display.
Display All
Displays the transmission results from among the total number of both transmission and reception results, which cannot exceed 1,000.Display per User
Press this to display the result of transmissions performed by a specific user. Select the user to display the results and press [Display].Display Specified Period
Press this to display the result of transmissions performed in the specified period. Specify the period by entering the start and end dates or selecting from the calendar displayed on the screen, and press [Display].
Check the transmission results and press [Exit].
"--LAN-Fax -->" is shown as the result of transmission to the machine when you send a fax from your computer. For the result of transmission to the destination, refer to the transmission result of the same document number.
The destination may be displayed as "*" depending on the security settings.
In a field for an e-mail that was encrypted and distributed or forwarded, the encryption icon (
) is displayed.To display the result of the transmission that is completed while displaying the transmission results, close the transmission result screen and open it again.
You cannot confirm or change an outgoing document in LAN-Fax, document waiting, or document whose status is "Trnsmtg.".
When [Print] is selected in "Communication Result" under [Fax Settings] [Others] [Report Output Settings] [Report Auto Print Settings], the report is printed every time you send a document by Memory Transmission.
When [Print] is selected in "Immediate Transmission Result" under [Fax Settings] [Others] [Report Output Settings] [Report Auto Print Settings], the report is printed every time you send a document by Immediate Transmission.
If the page was sent successfully, the Page column gives the total number of pages sent successfully.
When [Do not Print] is selected in "Communication Result" under [Fax Settings] [Others] [Report Output Settings] [Report Auto Print Settings], this report is printed if the fax could not be sent to all specified destinations by Memory Transmission.
This report is printed in the following cases:
When [Do not Print] is selected in "Immediate Transmission Result" under [Fax Settings]
[Others] [Report Output Settings] [Report Auto Print Settings] and an error has occurred during Immediate Transmission.When an error has occurred while receiving a document or an e-mail.
An error report is not printed if the error occurs while receiving an SEP code.
This report is printed when [Print] is selected in "Memory Storage Report" under [Fax Settings] [Others] [Report Output Settings] [Report Auto Print Settings] and a document to be sent by Memory Transmission is stored in the memory.
Even if the machine is set up not to print this report, it is still printed if an original could not be stored.
It is not printed when you are using Parallel Memory Transmission.
You can check the fax transmission result on your computer by sending an e-mail to the sender or the e-mail address specified when sending the fax. The image of the original sent by fax, along with the destination, date and time, and transmission result is included in the e-mail.
To view the report without text disruption, select a font of even character width in your e-mail application's settings.
Press [Fax] on the Home screen.
Place the original in the Auto Document Feeder (ADF) or on the exposure glass.
To send a notification e-mail to the sender, press [Settings]
[Sender], and then specify the sender.You can select a sender from the users for which the [Use as Sender] check box was selected when they were being registered to the address book.
Registering/Changing/Deleting E-mail Addresses in the Address Book
When a login user is operating the machine, the login user becomes the sender.
Select the [Notification of Result] check box, and then press [OK].
To send a notification e-mail to a destination other than the sender, press [Notification of Result] on the [Settings] screen, and then specify the destination of the e-mail.
Configure the scan settings.
Sending a Fax at the Image Quality Suitable for the Original
After configuring the send settings, specify the destination on the fax screen, and send the fax.
Basic Procedure for Transmitting Faxes
The file type for notification of e-mail transmission results can be selected from [TIFF], [PDF], or [PDF/A] in [Fax Settings]
[Detailed Initial Settings] [Email Transmission Results Settings] [File Format of Transmission Results Email].
In Web Image Monitor, you can view up to 200 of the latest total results of the transmission and reception history.
Log in to Web Image Monitor as the machine administrator.
When administrators with custom privileges are registered, an administrator with privileges to operate jobs can also log in to the machine and change settings.From the "Status/Information" menu, click [Job].
Click [Transmission] under [Fax History].
Confirm the transmission history.
Click
, the Details icon to view the details.To save the history as a list to a file in the CSV format, click [Download Transmission List].
Click [Logout] and then close the Web browser.