Operating or Configuring the Machine from Computer (Web Image Monitor)

Web Image Monitor is a tool that can check the machine status and configure machine settings from your computer.

If the machine and your computer are ready to connect to the network, you can access Web Image Monitor just by entering the IP address or host name of the machine in the address bar of your web browser.

The settings that can be set by using the control panel can also be set by using the Web Image Monitor, except for some functions.

For example, you can also view documents on the document server by using your computer. As mentioned above, it is recommended that you use Web Image Monitor if you want to operate the machine from your own desk.

Also, downloading of documents on the document server can be performed only by using Web Image Monitor.

Illustration of Operating or Configuring the Machine from Computer

Useful functions available by using Web Image Monitor

To check the help of Web Image Monitor, see to the procedure below.

Specifying Web Image Monitor Help

Recommended functions for administrators

Function summary	Procedure and reference
Registration of the address book You can add login users or destinations to the address book. You can enter characters by using the keyboard of your computer, which is useful for registering a large amount of information. You can also import and export the information in a CSV format.	Registering User Information from Web Image Monitor
Displaying list/history of print jobs, and canceling print jobs You can check the printing status and print history of the machine from your computer. Also, you can cancel stored print jobs in batches from your computer.	Job list Displayed by going to [Status/Information] in Web Image Monitor [Job] [Job List] [Current/Waiting Jobs]. Job history Displayed by going to [Status/Information] in Web Image Monitor [Job] [Job List] [Job History]. Canceling job Cancel a job by going to [Status/Information] in Web Image Monitor [Job] [Job List] [Current/Waiting Jobs].
Managing output quantity You can check and reset the total counter and counters per user from your computer.	See [Status/Information] in Web Image Monitor help [Counter per User] for details.
Settings for sending/receiving email You can configure the settings needed for sending emails and sending to folders from your computer.	See [Device Management] in Web Image Monitor help [Configuration] [Device Settings] [Email] for details.
Settings for receiving faxes You can configure the settings for receiving and rejecting faxes from your computer.	See [Device Management] in Web Image Monitor help [Configuration] [Fax] [Program Special Sender] for details.
Synchronize with time server You can synchronize with a time server when you want to adjust the clock in the machine.	See [Device Management] in Web Image Monitor help [Configuration] [Device Settings] [Date/Time] [SNTP Server Name] for details.
Setting the time to enter sleep mode You can configure the time settings for the "Sleep mode" function that automatically turns the display of the control panel off if there is no operation within a specified period of time.	See [Device Management] in Web Image Monitor help [Configuration] [Device Settings] [Timer] [Sleep Mode Timer] for details.
Setting auto email notification You can configure the machine to send emails to notify you about the machine's status, such as when paper has run out or a paper jam has occurred. This is useful when managing multiple printers.	Machine Status Notification by E-mail
Monitoring, viewing/operating the control panel screen You can monitor the control panel of the machine from your computer. An administrator can check errors, operate the machine as a user, and change settings, to smoothly perform support operations and manage the machine.	Monitoring control panel screen See [Device Management] in Web Image Monitor help [Screen Monitoring] for details. Viewing/Operating the control panel See [Device Management] in Web Image Monitor help [Remote Panel Operation] for details.
Configuring/changing security/network settings You can configure/change the IP address that can access the machine and configure the settings of the DNS server, and so on.	Security settings Access Control Network settings Configuring Network Settings from a Computer Using Web Image Monitor

Function summary

Procedure and reference

Registration of the address book

You can add login users or destinations to the address book.

You can enter characters by using the keyboard of your computer, which is useful for registering a large amount of information.
You can also import and export the information in a CSV format.

Registering User Information from Web Image Monitor

Displaying list/history of print jobs, and canceling print jobs

You can check the printing status and print history of the machine from your computer.
Also, you can cancel stored print jobs in batches from your computer.

Job list
Displayed by going to [Status/Information] in Web Image Monitor [Job] [Job List] [Current/Waiting Jobs].
Job history
Displayed by going to [Status/Information] in Web Image Monitor [Job] [Job List] [Job History].
Canceling job
Cancel a job by going to [Status/Information] in Web Image Monitor [Job] [Job List] [Current/Waiting Jobs].

Managing output quantity

You can check and reset the total counter and counters per user from your computer.

See [Status/Information] in Web Image Monitor help [Counter per User] for details.

Settings for sending/receiving email

You can configure the settings needed for sending emails and sending to folders from your computer.

See [Device Management] in Web Image Monitor help [Configuration] [Device Settings] [Email] for details.

Settings for receiving faxes

You can configure the settings for receiving and rejecting faxes from your computer.

See [Device Management] in Web Image Monitor help [Configuration] [Fax] [Program Special Sender] for details.

Synchronize with time server

You can synchronize with a time server when you want to adjust the clock in the machine.

See [Device Management] in Web Image Monitor help [Configuration] [Device Settings] [Date/Time] [SNTP Server Name] for details.

Setting the time to enter sleep mode

You can configure the time settings for the "Sleep mode" function that automatically turns the display of the control panel off if there is no operation within a specified period of time.

See [Device Management] in Web Image Monitor help [Configuration] [Device Settings] [Timer] [Sleep Mode Timer] for details.

Setting auto email notification

You can configure the machine to send emails to notify you about the machine's status, such as when paper has run out or a paper jam has occurred. This is useful when managing multiple printers.

Machine Status Notification by E-mail

Monitoring, viewing/operating the control panel screen

You can monitor the control panel of the machine from your computer. An administrator can check errors, operate the machine as a user, and change settings, to smoothly perform support operations and manage the machine.

Monitoring control panel screen
See [Device Management] in Web Image Monitor help [Screen Monitoring] for details.
Viewing/Operating the control panel
See [Device Management] in Web Image Monitor help [Remote Panel Operation] for details.

Configuring/changing security/network settings

You can configure/change the IP address that can access the machine and configure the settings of the DNS server, and so on.

Security settings
Access Control
Network settings
Configuring Network Settings from a Computer Using Web Image Monitor

Recommended functions for user

To use the functions below, users must be registered to the machine and logged in to Web Image Monitor.

Function summary	Procedure and reference
Document operations on the document server You can view, edit, and download documents on the document server.	Accessing Documents in Document Server from a Web Browser
Operation of received and stored faxes You can view or download received and stored faxes. The user must be given the privilege to manage stored documents by the administrator beforehand. See the procedure below. Restricting the Users Who Can Access the Stored Reception Files	Viewing/Operating the Stored Documents from Web Image Monitor
Registration of the address book You can add login users or destinations to the address book. You can enter characters by using the keyboard of your computer, which is useful when you register a large amount of information.	Registering User Information from Web Image Monitor

Function summary

Procedure and reference

Document operations on the document server

You can view, edit, and download documents on the document server.

Accessing Documents in Document Server from a Web Browser

Operation of received and stored faxes

You can view or download received and stored faxes.
The user must be given the privilege to manage stored documents by the administrator beforehand.
See the procedure below.

Restricting the Users Who Can Access the Stored Reception Files

Viewing/Operating the Stored Documents from Web Image Monitor

Registration of the address book

You can add login users or destinations to the address book.

You can enter characters by using the keyboard of your computer, which is useful when you register a large amount of information.

Registering User Information from Web Image Monitor

Recommended Web Browser

Windows	macOS
Firefox 52 or later	Safari 3.0 or later
Google Chrome version 50 or later	Firefox 52 or later
Microsoft Edge 79 or later	Google Chrome version 50 or later

Windows

macOS

Firefox 52 or later

Safari 3.0 or later

Google Chrome version 50 or later

Firefox 52 or later

Microsoft Edge 79 or later

Google Chrome version 50 or later

You can use the screen reader software JAWS 2018.0 or later on Windows 10 and JAWS 2021 or later on Windows 11.