Storing the Received Fax Documents in the Machine

Specify [Store] in [Reception Settings] under [Fax Settings].

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.

   

3. Press [Reception Settings] [Reception File Settings] [Action on Receiving File].

4. Select [On] in [Store].
   

5. To send an e-mail notifying that a received fax has been stored in the machine, press [Store Notification Settings], and then select [Notify] in [Store Notification].

6. Press [Notify Destination] and specify the destination.

7. Press [Security], and then specify [Encryption] to apply or [Signature] to attach to the reception notification e-mail.

8. To send a notification when the amount of memory used or number of received documents is approaching the upper limit, press [Email] in [Email Notification: Memory Almost Full].
   The e-mail will be sent to the e-mail address of the administrator.

9. Press [OK] [OK].

10. Press [Home] () after specifying the settings.

Create Reception File Store Folders in order to store received files in different folders according to the lines and senders.

Creating a Reception File Store Folder

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.
   

3. Press [Reception Settings] [Reception File Settings] [Create / Change / Delete Reception File Store Folder].

4. Press [Create New].
   

5. Enter the folder number, folder name, and folder password.
   As the folder password, you can enter 4 to 8 single-width numerals.

6. Press [OK].

7. Press [Home] () after specifying the settings.

Specifying the Storage Folder per Receiving Line

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.
   

3. Press [Reception Settings] [Reception File Settings] [Store Reception File Per Line Setting].
   

4. Select the receiving line.

5. Select [Store] in [Store Reception File Per Line].

6. Press [Target Folder to Store] to select the folder in which to store the file.

7. As necessary, set [Store Notification Settings] to [Notify], and specify the destination e-mail address to send notification and configure the security setting for e-mails.

8. Press [OK].

9. Press [Home] () after specifying the settings.

When the number of stored documents reaches the upper limit or the available space in the memory is insufficient, the machine prints and deletes the oldest document from the storage to store the new received document. You can specify which of the following to perform in such a case:

• Print Reception File Erased Report and delete the oldest document without printing

• Do not receive a new document until the number of stored documents decreases or the amount of free space in the storage increases

When the machine is configured not to receive new documents until it can store documents, the setting to delete the oldest stored document is disabled.

Select [On] in [Store] and [Off] in [Print] under [Reception File Settings] [Action on Receiving File] in advance.

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.

   

3. Press [Reception Settings] [Reception File Settings] [Action on Receiving File when a Memory Is Full].
   
   

   To receive new document after deleting the oldest received document

   1. Select [Delete Old File and Receive New File] for [Receiving When Memory Is Full].

   2. Select [Print Old File] or [Do not Print Old File but Print Report] for [When Deleting Old File].
      
      When [Do not Print Old File but Print Report] is selected and received documents are deleted, the machine prints a report containing the destinations and reception dates of the deleted documents.

   To not receive a new document

   1. Select [Do not Receive] for [Receiving When Memory Is Full].
      

4. Press [OK].

5. Press [Home] () after specifying the settings.

Specify a user to manage all stored reception files. You can view or operate stored reception files from Web Image Monitor only when you are logged in as the administrative user.

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.

   

3. Press [Reception Settings] [Stored Reception File User Setting].

4. Select [On] in [Stored Reception File User Setting], and then press [Specify User].
   

5. Specify the user to manage the stored reception files.

   

   Checking the stored reception file is impossible when the selected user is deleted from the address book.

6. Press [OK].

7. Specify [Operation Management], and then press [OK].
   

   • Web Only: Viewing, printing, and deleting of the stored reception files are available only from Web Image Monitor.

   • Web and Control Panel: Viewing, printing, and deleting of the stored reception files are available from Web Image Monitor and the control panel of the machine.

8. Press [Home] () after specifying the settings.

You can check the contents of received documents that are stored in the machine from [Check RX File] [Check Stored Reception File] on the fax screen.

1. Press [Fax] on the Home screen.
   

2. Press [Check RX File] on the fax screen.

   

3. Press [Check Stored Reception File].

   

4. Select the desired folder.
   
   

   • By pressing [Search Folder], you can search by folder name.

   • If the folder is password protected, enter the password and press [OK].

5. On the confirmation screen of stored reception files, confirm or operate the document.
   
   

   • To search for files
     Select [Search File] and enter the text to search for.
     You can search for the sender of a received stored file.
     You can search for file names beginning with the entered characters and display the names in a list.

   • To confirm a document

   1. 1. Select the document and press [Preview].

      2. Press to switch between the list of document names and thumbnail display.

         • If the size (length) of a received and stored document is larger than A3, the document is displayed in the preview as a single image, but it will be split and printed over several sheets.

   • • • If image files are corrupt, they are not displayed on the preview window.

   • To print a document
     Select the document and press [Print File].
     You can specify whether to perform duplex printing and delete the document after printing.

     • For the maximum number of documents you can print at a time, see List of Maximum Values for Each Setting Item.

   • To delete a document

   1. 1. Select the document and press [Delete].

      2. Press [Delete].

   • • • You cannot delete a document while another person is printing it using Web Image Monitor.

       • For the maximum number of documents you can delete at a time, see List of Maximum Values for Each Setting Item.

   • To edit the sender information
     Press [Edit Sender Info.] and enter the new name.

   • To sort the files according to a different criterion
     Press to switch between sorting the files by [Received Date] or [Sender].
     Press or to switch between displaying the files in descending or ascending order.

You can view the contents of the stored documents from the [Print Job/Stored File] menu in Web Image Monitor. You can also download the stored documents to the computer.

1. Start the Web browser on the computer.

2. Enter "http://(IP address or host name of the machine)/" in the address bar.

3. Log in to Web Image Monitor as the user viewing the stored reception file.

4. From the "Print Job/Stored File" menu, click "Fax Received File".

5. Select the folder.
   Enter the text in the folder name field, and then click [Search] to search for the folder.

6. When the user to manage the received documents that are stored in the machine has been specified, enter the user code of the administrative user and click [OK].

7. View or operate the stored document.
   

   To print or delete a document

   Select the document and click [Print] or [Delete].

   To view or download a document

   1. Click , the Details icon of the document.

   2. Check the contents of the document displayed on the screen.

   3. To download the file, select the file format to save the document to the computer and click [Download].

8. Click [OK], and then close the Web browser.