Registering/Changing/Deleting E-mail Addresses in the Address Book
By registering the e-mail addresses that you frequently use in the address book, you can easily send e-mail to registered addresses.
You can specify a registered e-mail address as the sender of the e-mail as well as the destination. For example, if you send an e-mail by specifying your e-mail address as the sender, you can receive the reply from the destination to the address.
Press [Address Book] on the Home screen.
Press [Register] on the Address Book screen.
Enter information such as a name on the [Name] tab, and then select a title to classify it.
Press the [Destinations] tab
[Email Address].Specify the e-mail address and the use conditions.
Use as Sender: When you select this check box, specify the settings for "Send via SMTP Server" and "SMTP Authentication Info" also.
When you select [Specify Other Authentication Information] in "SMTP Authentication Info", enter the Login User Name and Login Password to access the SMTP Server. Ask the administrator of the SMTP server for the Login user name and Login password.
When you select [Same as Administrator's Settings] in "SMTP Authentication Info", the setting of [SMTP Authentication] in the [System Settings]
[Send (Email/Folder)] [Email] is enabled.
Use Email Address As: Select the check boxes of the functions to use the e-mail address.
Press the [User Management / Other] tab as necessary, and specify the settings.
User Management: Enter the authentication information to login and use the machine.
Add to Group: Select a group to which this address belongs as necessary. Register the group in advance.
Registering/Changing/Deleting Groups in the Address BookDisplay Priority: When the destinations are sorted in the order of priority, a destination with higher priority is displayed prior to that with lower priority. The destinations with the same priority are displayed in the order of registration.
Destination Protection: Select this check box to require entering of the protection code to select the destination.
Using the Protection Function to Prevent the Misuse of Addresses
Press [OK].
After completing the procedure, press [Home] (
).When a message prompting you to back up the address book appears on the screen, press [Go to Backup] to back up the address book.
If a message prompting you to contact the administrator to back up the address book appears on the screen, ask the administrator to back up the address book.
If you select [Close], you can close the address book without backing up and go back to the Home screen.
When you specify your e-mail address as the sender, you can receive the transmission result by e-mail.
Basic Procedure for Transmitting Faxes
If you delete the destination used for the personal box, transmission of the fax reception file will fail. Exclude the destination to delete from the personal box in advance.
Receiving Faxes to Personal Boxes
Press [Address Book] on the Home screen.
Select the destination to change/delete on the Address Book screen.
You can delete multiple destinations at one time.
Press [Edit] or [Delete] to change or delete the destination information.
When changing/deleting is complete, press [Home] (
).When a message prompting you to back up the address book appears on the screen, press [Go to Backup] to back up the address book.
If a message prompting you to contact the administrator to back up the address book appears on the screen, ask the administrator to back up the address book.
If you select [Close], you can close the address book without backing up and go back to the Home screen.