Using the Protection Function to Prevent the Misuse of Addresses

To prevent specifying an incorrect folder destination or a sender from spoofing a fax or e-mail, you can protect destinations in the address book. To specify a folder destination or sender in the address book, enter the protection code.

  1. Press [Address Book] on the Home screen.
    Operation panel screen illustration

  2. Select a destination to protect on the Address Book screen, and then press [Edit].

    Operation panel screen illustration

    If a group includes a member to whom the folder destination is specified, protection can be set for the group.

  3. Press the [User Management / Other] tab [Destination Protection].

  4. Specify the advanced settings for protection.
    Operation panel screen illustration

    • Protect: Select the check box of the item to be protected. In case of a group, only [Folder Destination] can be selected.

    • Protection Code: Enter a number of up to 8 digits. When specifying a protected destination as the folder destination or sender, enter this number.

  5. Press [OK].

  6. After completing the procedure, press [Home] ().

  7. When a message prompting you to back up the address book appears on the screen, press [Go to Backup] to back up the address book.

    • If a message prompting you to contact the administrator to back up the address book appears on the screen, ask the administrator to back up the address book.

    • If you select [Close], you can close the address book without backing up and go back to the Home screen.

    Making a Backup or Restoring the Address Book

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