Changing the Fax Reception Behavior Based on the Time or Day of the Week

Specify the output mode and the time to switch to the mode in [Output Mode Switch Timer] under [Reception File Settings].

Output mode types

You can configure the same output mode settings in [Output Mode Switch Timer] as the functions that can be specified in the setting items for configuring the output mode on the [Reception File Settings] screen.

Output types		Description
[Output Mode Switch Timer] setting	[Reception File Settings] setting
Store	[Action on Receiving File] Store	Stores the received documents in the internal storage. Press [Check RX File] [Check Stored Reception File] to select and print a document. You can restrict the users who can access the stored documents. Storing the Received Fax Documents in the Machine
Forwarding	[Action on Receiving File] Forwarding	Forwards the received document to the specified destination. Transferring a Received Fax Document to E-mail Address or Folder Transferring Received Fax Documents to Another Fax Destination
Print	[Action on Receiving File] Print	Prints the received documents automatically.
Standby to Print	Prohibit Auto Print	Stores the received documents in the memory. You can specify the setting per receiving line or for each type of the sender. Any user can print the received documents by pressing [Print Standby to Print Files] under [Reception File Settings].
ID Required Print	[Action on Receiving File] Memory Lock Reception	Stores the received documents in the memory. Only those users who know the Print ID or Memory Lock ID can print documents from [Check RX File] on the fax screen. Entering the ID Code to Print Received Fax Document

• In [Register Special Sender], you can specify the action the machine performs when receiving faxes per sender.
  Specifying the Action to Perform When Receiving a Fax from Different Senders

Setting Examples for [Output Mode Switch Timer]

• Specifying the same output behavior every week (Weekly Settings)
  You can configure up to five combinations of output method and time and date to switch the output mode per day of the week.
  

• Specifying the output method to select at the specified time and date (Specific Period Settings)
  You can specify up to three combinations of time and date to switch to the specified output method.
  

• Specifying the period to allow printing documents by entering the Print ID (ID Required Print)
  You can specify the period in which the machine stores the documents received and allows printing of documents only when the print ID is entered. The documents not printed during the period specified in ID Required Print remain stored.
  

Specify a timer, the reception document to apply the timer, and output behavior during the specified period in [Output Mode Switch Timer] under [Reception File Settings] in [Fax Settings].

1. Press [Settings] on the Home screen.
   

2. Press [Fax Settings] on the Settings screen.

   

3. Press [Reception Settings] [Reception File Settings] [Output Mode Switch Timer].

4. Specify the target of the timer.

   

   • General Setting
     Set the timer for all documents that are output in the fax function including the received documents and various reports.

   • G3-1 (G3-2, G3-3), Internet Fax, IP-Fax
     Set the timers, output method for a specific period, and Print ID individually for documents to be received to the G3-1 line (G3-2 and G3-3 as well when using the G3 extension lines), Internet Fax, and IP-Fax. If you do not want to specify the date and time for each timer individually, select [Same as General Setting].

5. Select [Use] in [Output Mode Switch Timer Setting], and then specify the time to switch the output method and the action to perform for each time period.
   

   To configure the machine to behave in the same way every week

   1. Press "1st" of the day of the week to switch the output mode.
      

   2. Specify the time to switch the mode and the output mode to be enabled from the specified time, and then press [OK].
      When specifying ID Required Print, Forwarding or Store as the Output Mode, see below for the additional settings to configure.

      Output Mode	Additional settings
      ID Required Print	On the [Output Mode Switch Timer] screen, set [Print ID Setting] to [On], and specify the Print ID. For details about the procedure, see Step 6.
      Forwarding	To forward documents received in the specified period to a destination different from the destination specified in [Forwarding] under [Reception File Settings] [Action on Receiving File], press [Forwarding Destination]  [Specify Destination] and specify the destination.
      Store	To send a notification by e-mail to a destination different from the destination specified in [Store] under [Reception File Settings] [Action on Receiving File] during the specified period, press [Store Notification] [Notify] and specify a destination to which to send the notification.

   3. Confirm the settings configured in "1st".

   4. Press "1st" of the day of the week to switch to another output mode, specify the time to switch the mode and the output mode to be enabled from the specified time, and then press [OK].

   5. Confirm the settings configured in "1st" of the day you have selected in 4., and then press [OK].

   To configure the machine to switch the output mode during the specified time period and date

   1. Press [1st], [2nd] or [3rd] in [Specific Period Settings], specify [Start Date]/[Start Time]/[End Date]/[End Time] and the output mode to be enabled during this period, and then press [OK].
      When specifying ID Required Print, Forwarding or Store as the output mode, see below for the additional settings to configure.

      Output Mode	Additional settings
      ID Required Print	On the [Output Mode Switch Timer] screen, set [Print ID Setting] to [On], and specify the Print ID. For details about the procedure, see Step 6.
      Forwarding	To forward documents received in the specified period to a destination different from the destination specified in [Forwarding] under [Reception File Settings] [Action on Receiving File], press [Forwarding Destination]  [Specify Destination] and specify the destination.
      Store	To send a notification by e-mail to a destination different from the destination specified in [Store] under [Reception File Settings] [Action on Receiving File] during the specified period, press [Store Notification] [Notify] and specify a destination to which to send the notification.

   2. Confirm the settings, and then press [OK].

   When [ID Required Print] is selected in [Output Mode], proceed to Step 6. When any other setting is specified, proceed to Step 7.

6. Specify the Print ID.
   

   1. Select [On] in [Print ID Setting] on the [Output Mode Switch Timer] screen.
      

   2. Enter the Print ID, and then press [Done].

   3. Press [OK].

7. After completing the procedure, press [Home] ().

See below for the mode to be selected when the output mode for all received documents (overall machine setting) differs from the output mode specified in Output Mode Switch Timer.

When receiving a fax, IP-Fax or Internet Fax

• Output modes that involve printing are performed according to the settings specified in Output Mode Switch Timer.

• Output modes that involve Delivery, Forwarding, Memory Lock Reception, or Store are performed according to the settings for all received documents. However, the applied output mode varies as shown below depending on how the settings are combined.

  Overall machine setting	Output Mode Switch Timer setting	Selected output mode
  Distributing to the distribution destination of Personal Box, distributing e-mails received by SMTP + Print	Standby to Print, Forwarding or Store	Distributing to the distribution destination of Personal Box, distributing e-mails received by SMTP + Standby to Print
  Distributing to the distribution destination of Personal Box, distributing e-mails received by SMTP + Print	ID Required Print	Distributing to the distribution destination of Personal Box, distributing e-mails received by SMTP + by entering the Print ID specified in [Output Mode Switch Timer]
  Store + Print	Standby to Print, Forwarding or Store	Store + Standby to Print
  Store + Print	ID Required Print	Store + printing by entering the Print ID specified in [Output Mode Switch Timer]
  Forwarding + Print	Standby to Print, Forwarding or Store	Forwarding (Overall machine setting) + Standby to Print
  Forwarding + Print	ID Required Print	Forwarding (Overall machine setting) + printing by entering the Print ID specified in [Output Mode Switch Timer]
  Forwarding + Store + Print	Standby to Print, Forwarding or Store	Forwarding (Overall machine setting) + Store + Standby to Print
  Forwarding + Store + Print	ID Required Print	Forwarding (Overall machine setting) + Store + printing by entering the Print ID specified in [Output Mode Switch Timer]

  

When receiving an e-mail with an attachment/specifying automatic printing of reports

[Output Mode] under [Output Mode Switch Timer]	Applied output mode
Print	Print
Standby to Print, Forwarding, Store	Standby to Print
ID Required Print	Print by ID Required Print in [Output Mode Switch Timer]

You can confirm the setting currently specified as the output mode for received documents such as Print, Standby to Print, Forwarding, and Store for each line.

1. Press [Fax] on the Home screen.
   

2. Press [Check RX File] on the fax screen.

   

3. Press [Check Reception File Settings] and confirm the current settings.
   
   When [No Auto Print] is specified, the machine stores the received documents as Standby to Print files. You can print the stored document per receiving line from the following setting items.
   [Fax Settings] [Reception Settings] [Reception File Settings] [Print Standby to Print Files]
   Reception Settings

4. Press [OK] after confirming the settings.
   If you cannot press [OK], press [Cancel].