File Properties
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File Properties
The properties of files stored in the Document Server are displayed.
Properties can be changed as required.
Click 
, the properties button on the [Document Server] page to display properties.
Note
- Viewable information and available setting items depend on the access privilege specified for the file.
Thumbnail and [Enlarge Image] button
A thumbnail of the first page of the document is displayed. Clicking [Enlarge Image] under the thumbnail opens an application that allows you to view PDF files, and an enlarged thumbnail appears.
Note
- An application that allows you to view PDF files must be installed on the computer.
- Displayed enlarged images are for confirmation only; actual downloaded files are at lower resolution.
File Name
Displays the file name. Change as required.
User Name
Displays the name of the user who stored the file. Change as required.
Created
Displays the date and time the file was stored.
Expires
Displays the date and time the file is to be automatically deleted.
Storing method
Displays the function used to store the file.
One of the following appears:
- Copier
- Printer
- Fax
- Scanner
Page(s)
Displays the number of pages in the file.
Scan size
Displays the paper size of the first page of the document.
For a custom size document, the paper size value appears.
File size
Displays the file size of the document in kilobytes.
Note
- The file size appears only when the file was stored using the scanner function.
Resolution
Displays the scan resolution of the first page of the document.
[100 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] appears.
Note
- The resolution appears only when the file was stored using the scanner function.
Scan type
Displays the scan type selected for the first page of the document.
[Black & White: Text], [Black & White: Text/Photo], [Black & White: Photo], [Gray Scale], [Black & White: Drawing], [Full Color: Text/Photo], [Full Color: Glossy Photo], or [Black & White: Text/Line Art] appears.
Note
- The scan type appears only when the file was stored using the scanner function.
No. of Originals to be Divided
Displays the number of pages per document unit when the file was scanned using the divide function.
Note
- [No. of Originals to be Divided] appears only if the file was stored using the scanner function.
File Access Privilege
Displays the access privilege specified for the file.
Click [Change] on the right to display the [Program/Change Permissions for User/Group Files] page.
Password
Displays if the file is protected by a password.
Click [Change] on the right to display the [Change Password] page.
Color Mode
Displays the color mode of the file.
Note
- The color mode does not appear for files stored using the scanner function.
Download
![[To Top]](img/item_title_head.gif)
Fax and scanner files stored on the machine can be downloaded.
Note
- If the optional File Format Converter is installed, any files stored in the Document Server can be downloaded, regardless of the functions used to store them.
- If a file cannot be downloaded, the [Download] option does not appear.
File format
Select the file format to be used for downloading.
File formats that can be used for downloading depend on file type.
| JPEG | Multi-page TIFF | ||
| Fax File | yes | — | yes |
| Scanner File (B&W binary without gray scale compression) | yes | — | yes |
| Scanner File (gray scale compression) | yes | yes | — |
| Copier File * | yes | — | yes |
| Printer File * | yes | — | yes |
Note
- If an item is flagged by an asterisk in the table above, that file type can be downloaded only when the optional File Format Converter is installed.
The file is converted to a PDF file and downloaded.
JPEG
The file is converted to a JPEG file and downloaded.
Multi-page TIFF
The file is converted to a multi-page TIFF file and downloaded.
PDF File Security Settings
Before downloading a PDF file, you can click [Change] to configure its security settings.
For details about the [PDF File Security Settings] pageNote
- Files with security settings must be downloaded from the [File Properties] page. Once you return to the [Document Server] page, the security settings are canceled.
Black & White Conversion
Select whether to convert the file into black and white for downloading.
Page(s)
Select whether to download all or specific pages.
When [Specify] is selected, enter the required pages. To specify a range of pages, enter a hyphen between the start and end page numbers.
For example, to specify pages 1 to 10, enter 1-10.
To specify individual pages, use a comma between the page numbers.
For example, to specify pages 2, 4, and 6, enter 2,4,6.
These two methods can be combined.
For example, to specify pages 2, 4, 6, and pages 8 to 20, enter 2,4,6,8-20.
Note
- When [JPEG] is selected for [File format], only one page can be downloaded.
[Download]
Click to download the file.
Clicking this button displays the [Confirm Download] page.
Print Backup
Displays options for creating a backup file for print.
Settings
Click [Change] to open the [Print Backup Settings] page, where you can configure a backup file for print.
For details about the [Print Backup Settings] pageNote
- You can make these settings only for copier and printer files.
File Format
Displays a list of file formats for the print backup file.
PDF File Security Settings
Displays whether or not the PDF file is encrypted.
Note
- Security settings can be [On] only if [PDF (Multi-page)] or [PDF (Single Page)] is selected for [File Format].
Resolution
Displays the resolution level of the print backup file.
Note
- A resolution level appears only if [JPEG] or [TIFF] is selected for [File Format].
Recipient User Name Settings
Displays the user who will receive the print backup file.
Buttons
[OK]
Click to apply the changes.
[Cancel]
Click to cancel the changes.
For details about the procedure (Downloading)