Group Files

Displays privileges set for files stored in the Document Server. If necessary, use this page to change access privileges. This page appears when you click (Full Control privilege) or (owner privilege) on the [Document Server] page, or when you click [Change] for [File Access Privilege] on the [File Properties] page.

Note

Access privileges can be set by the following Administrators and Users:
- File Administrator
- Users having the Full Control privilege
- Users having the owner privilege

File Name

Displays the file name.

Program Owner

Displays the file's owner name.
Click [Change] on the right to display the [Change Owner] page.

For details about the [Change Owner] page

Note

The [Change] button appears only when you are logged on as File Administrator.

Common Permissions for All Users

Select the check box of the privilege you want to grant to all users.

	Read-only	Edit	Edit/Delete	Full Control
View file info	yes	yes	yes	yes
Print file	yes	yes	yes	yes
Download file	yes	yes	yes	yes
Change file name	-	yes	yes	yes
Edit print settings	-	yes	yes	yes
Delete file	-	-	yes	yes
Change access privilege	-	-	-	yes

Note

If no privilege is selected, no access privileges are applied to all users. To give an access privilege to a specific user(s) or group(s), use the [Permissions for Each User/Group] option described below.

Permissions for Each User/Group

You can give a file access privilege to a specific user or group.

Display Class

Select from the following items you want to display in the list:

Note

If [All] is selected when the users/groups are sorted and displayed by title, sorted display is disabled.

All

Displays all users and groups registered to the Address Book, regardless of whether a user or group has an access privilege.

With Access Priv.

Displays users and groups who have any access privilege for the files.

Read-only

Displays users and groups who have the Read-only privilege.

Edit

Displays users and groups who have the Edit privilege.

Edit/Delete

Displays users and groups who have the Edit/Delete privilege.

Full Control

Displays users and groups who have the Full Control privilege.

Switch Displayed Title

Sorts by title and displays users/groups belonging to the selected title tab.
When you select [Title 1], [Title 2], or [Title 3], [Current Title] appears. To display users/groups belonging to a tab, click the button corresponding to that tab.

Note

When you select [Title 1], [Title 2], or [Title 3], the setting for [Display Class] turns into [All].

Current Title

When you select the tab (button) corresponding to the title selected for [Switch Displayed Title], the users/groups belonging to that tab are displayed.
Both users and groups are displayed if [All] is selected for [View]. Either the users or groups are displayed if [User] or [Group] is selected.

View

Select from the following items you want to display in the list:

All

User

Group

Search for

Select a search item in the [Search for] list, enter a search string in the box to the right, and then click [Search] to start searching for users and groups that match the search criteria.
Available search strings depend on the search item selected.

Note

To clear the current search criteria and search results, click [Clear Results].

When selecting [Entry No.]

A number between 1 and 50000 can be specified.

When selecting [Name]

Up to 20 characters can be entered.

Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between and .

Displays the first page.

Displays the previous page.

Displays the next page.

Displays the last page.

[Page] box and [Go] button

Displays the specified page. Enter the number of the page in the [Page] box, and then click [Go] to display it.

Display Items

Select the number of display items per page.

Total No. of Programmed Items

Displays the number of users/groups in the list.
If [Off] is selected for [Switch Displayed Title], the total number of registered users and groups is displayed. If [Title X] is selected for [Switch Displayed Title] and the tab (button) is selected for [Current Title], the number of users/groups belonging to that tab is displayed.

List of display items

To set an access privilege, select the check box appearing to the left of the user or group.
The items displayed are as follows:

Registration No.

Displays a user- or group-specific number assigned when the user or group is registered to the Address Book. The icon to the left of the registration No. indicates a user. The icon indicates a group.

Name

Displays the name of the user or group.