Send File by Fax
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Send File by Fax
This page displays a list of files to be sent by fax from the Document Server. To open this page, select a fax file on the Document Server page and click Send.
Note
- You cannot send copier, printer, or scanner files from this page. You can send only fax files that have read permission.
- You can select up to 30 files on the Document Server page.
- You cannot send files by fax when logged in as File Administrator.
- To use the Send File by Fax function when user authentication is enabled, the login user must be registered to the Address Book and Fax must be selected in Available Functions for the Address Book.
- Items displayed depend on device type and configuration.
Total Files to Send
Displays the number of files to be sent by fax.
Total Pages
Displays the total number of pages to be sent by fax.
List of Files to Send
Displays a list of files to be sent by fax. Files in the list are sent in order as a single file, starting from the top.
File control buttons
To change the order of sending, select a file and click one of the buttons under the list.
Top
Move the file to the top of the list.
Up
Move the file up one position.
Down
Move the file down one position.
Bottom
Move the file to the bottom of the list.
Remove
Click to remove a selected file from the list.
Check before Sending
Click to verify that the transmission settings (destination addresses and send options specified on this page) can be applied to the files listed under List of Files to Send.
If you click Check before Sending, a message indicating whether or not the transmission will be successful appears above the button.
Add/Delete Destination(s)
Specify the destination(s) to which files are sent by fax.
Add
Click one of the following buttons depending on the destination type (fax number or email address):
Fax
Select Fax to add a destination for ordinary fax transmission. When you click this button, the Add Fax Destinations page appears.
For details about the Add Fax Destinations pageInternet Fax
Select Internet Fax to add a destination for Internet fax transmission. When you click this button, Add Internet Fax Destinations page appears.
For details about the Add Internet Fax Destinations pageDelete
Click Delete to remove a selected destination from the list.
List of display items
To add to the destination, select the check box to the left of the recipient information.
The number of selected destinations appears above the list.
The list contains the following items:
Send Method
Displays one of the sending methods (Fax or Internet Fax) based on the type of destination.
Details button
When you click this button, one of the following pages appears depending on the type of destination and on how you added it:
The Check Group Destinations page appears if you selected a group from the Address Book stored on the device.
The Fax Destination Details page appears if you specified a destination by entering the fax number directly, or by selecting it from the Address Book stored on the LDAP Server.
The Internet Fax Destination Details page appears if you specified a destination by entering the email address directly, or by selecting it from the Address Book stored on the LDAP Server.
For details about the Fax Destination Details page
For details about the Internet Fax Destination Details page
Entry No.
Displays a user- or group-specific number assigned when the user or group is registered to the Address Book.
The 
icon to the left of the entry No. indicates a user.
The 
icon indicates a group.
Note
- An entry number appears if the number is registered to the Address Book stored on the device.
Name
Displays the name of the user or group.
Destination(s)
Displays the destination's fax number or email address.
Line Type
Displays the type of line used for fax transmission.
Sender
If user authentication is enabled, the currently logged-on user is the sender.
If user authentication is not enabled, you can select a sender from the Address Book by clicking Change to the right of Sender.
Sender
To specify or change the sender, click Change to open the Specify Sender page.
For details about the Specify Sender pageNote
- The Change button does not appear if user authentication is enabled.
Email Transmission Results
Specify whether to send email notification of transmission results.
If On is selected, notification of all results is sent. If On (Only When Error Occurs) is selected, notification is sent only when a transmission error occurs.
If you select On or On (Only When Error Occurs), you must select either Specify from Address Book or Manual Entry, and then specify the recipient(s) of the notification.
Specify from Address Book
Select the Sender check box to send notification to the sender, or select the Email Destination check box to send it to another user's email address.
Or, you can also select both check boxes.
To send transmission results to the sender, you have to specify the sender's email address in the Sender area above.
If you select the Email Destination check box, click Change to open the TX Result Email Destination page, and then specify the recipient.
Note
- You cannot specify a group for Email Destination.
Manual Entry
If you select Manual Entry, enter the email address in the box using up to 128 alphanumeric characters.
Send Options
Send Later
Specify whether to send the fax file(s) at a specified time.
If you select On, specify a time using the dropdown arrows to the right.
Fax Header Print
Specify whether to print the sender name on the delivered fax copy.
Fax Header
If Fax Header Print is set to On, specify the name to be printed.
Reception Notice
Specify whether to request return mail confirming receipt of the fax.
Note
- This option is available only when files are sent by Internet fax.
SUB Code Transmission
Specify whether to transmit the fax using a SUB code.
Note
- This option is available only when files are sent by ordinary fax.
Subject Name
If necessary, enter the email subject.
If left blank, the default subject specified on the device is used.
Note
- This option is available only when files are sent by Internet fax.
BCC Transmission
Specify whether to use BCC (Blind Carbon Copy) transmission to hide email addresses from the recipient.
Note
- This option is available only when files are sent by Internet fax.
Buttons
Send
Click to send the listed file(s) by fax using the specified settings.
Note
- It may take a while before the fax transmission starts after Send is clicked.
Cancel
Click to cancel fax transmission and return to the Document Server page.