Scanning Documents and Sending the Scanned Data by E-mail

Scan a document and attach the scanned data to an e-mail and send it from the machine.

Configure the SMTP server and network settings in advance.
Configuring the Settings to Send E-mails from the Machine
Register an e-mail address in the address book to select the address as the destination easily when sending an e-mail.
Registering E-mail Addresses in the Address Book

Note

This machine supports SMTPS (SMTP over SSL).
This machine supports Web mail sending.
To use Message Disposition Notification, log in to the machine as a user and specify the sender. Note, however, that the [Reception Notice] notification e-mail may not be transmitted if the e-mail software of the recipient does not support Message Disposition Notification.
If you press [Preview] and then start scanning, the Preview screen appears. You can use this screen to check how the originals are scanned and the scan setting used for scanning. After checking the preview, you can specify whether to send the file or not.
Displaying a Preview Before Sending the Scanned Document
After an e-mail is sent, the destination, sender, subject, text, and file name fields will be automatically cleared. If you want to preserve the information in these fields, contact your local dealer.

Press [Scanner] on the Home screen.

Select [Scan to Email] on the scanner screen.

Press [Send Settings] on the scanner screen.

Press [Sender] and specify the sender.

When authentication is activated on the scanner function in [System Settings][Settings for Administrator][Authentication/Charge][Application Authentication Management] and a logged in user is operating the machine, the logged in user becomes the sender.
When [On] is specified in [System Settings][Send (Email/Folder)][Email][Auto Specify Sender Name], you can send an e-mail even when the sender is not specified. The administrator's e-mail address that is registered on the machine is used as the sender.
Specify the sender to receive an opening confirmation.

Select the [Reception Notice] check box to receive an opening confirmation of the e-mail from the destination.

Specify the destination on the scanner screen.

To enter the e-mail address manually, select the destination from the destination history, or search for the destination in the machine address book, press , and specify the destination.
When specifying an e-mail address by entering it manually or selecting it from the scanner records, you can register the e-mail address in the address book before sending the e-mail.
- Specify the e-mail address that was entered manually and press [Program].
- When selecting from the transmission history, press [Program] of the destination to register.
Press to specify the destination again or select [To], [Cc] or [Bcc].
If you want to change the registered contents of the specified destination or register a new destination, press [Add/Edit Address Book] to change or newly register a destination on the address book screen.
Registering E-mail Addresses in the Address Book

After changing the address or registering a new address on the address book screen, specify the address again on the scanner screen.

Note

You can specify multiple destinations.
If the target destination does not appear, display the destination by selecting its initial letter from the title.
Depending on the security setting, some destinations may not appear in the destination list.
When the specified destination is updated using the Central Management function, the spooled documents are sent to the destination after updating.

Specify the scan settings according to the purpose of the scanned data.

Place the original. If scanning does not start automatically, press [Start].