User GuideIM C2000/C2500/C3000/C3500/C4500/C5500/C6000 series

Storing Documents to Print in the Machine

You can store a document on the hard disk of the machine and print it from the control panel later.

Note

Print Mode for Storing Documents

Select a storage type for documents to store in the machine on "Print Mode" in the printer driver.

You can select from two storage types: "Quick Print Release" and "Document Server".

Using Quick Print Release

You can view the stored document list for each user ID. You can print your document with a simple procedure.

Operation panel screen illustration

You can use the following storage types:

  • Locked Print

    Specify a password for the document to store. A password is required to print the document from the control panel, making this suitable for confidential documents.

    On machines installed with RICOH Always Current Technology v1.2 or later, you can also enhance security of the data by encrypting the document when storing it from a computer.

    Encrypting the Document when Storing It

  • Hold Print

    Hold Print jobs will be deleted after they are printed. Hold Print is useful when combining and printing multiple documents or when holding a document temporarily in the machine to print later. You can also specify the time to print a stored document.

  • Stored Print

    Stored Print is useful when printing the same document repeatedly, as the document will not be deleted even after the printing has been completed. You can also print the document immediately and also store the document in the machine, and you can share the document with a user who has sharing privileges.

    On machines installed with RICOH Always Current Technology v1.2 or later, you can also enhance security of the data by encrypting the document when storing it from a computer.

    Encrypting the Document when Storing It

    Documents for Stored Print are automatically deleted after 72 hours (3 days). You can change this setting in the following item.

    • Settings Screen Type: Standard

      [Printer Settings][Data Management/Maintenance][Print Jobs][Auto Delete Stored Print Jobs]

      Data Management/Maintenance

    • Settings Screen Type: Classic

      [Printer Settings][Data Management][Auto Delete Stored Print Jobs]

      Data Management

Using the Document Server

You can view the stored document list for each folder. You can organize documents using folders created to suit your needs. You can also store documents together with the data scanned by the document server function.

Operation panel screen illustration

You can specify a password for the documents stored in the document server or share them with a user who has sharing privileges.

How to Use Document Server

Note

  • Do not cancel sending of data for the Document Server in the middle of the process. The process may not be canceled properly. If you have canceled the process, delete the data on the control panel of the machine again.

  • Deleting Documents from Document Server

  • There are upper limits for the number of documents and pages that can be stored.

  • List of Specifications

  • You can confirm the files that were not stored in the following item.

    • Settings Screen Type: Standard

      [Printer Settings][List/Test Print][Machine Information][Error Log]

      List/Test Print

    • Settings Screen Type: Classic

      [Printer Settings][List/Test Print][Error Log]

      List / Test Print

Storing Documents from the Computer (Windows)

Specify the print mode on the [Frequently Used Settings] in the printer driver.

1Open a document to print on the computer, and display the setting screen of the printer driver from the print menu in the application.

2Specify Paper Size, Paper Type, Orientation, and other settings.

Basic Procedure for Printing Documents

3Select "Job Type" and click [Details...].

Driver screen illustration

Locked Print, Hold Print, and Stored Print

  • User ID: The User ID is displayed on the control panel to show the owner of the document. Specify whether to enter the user ID or have the machine enter the Windows logon name as the user ID automatically.

  • Enter User ID: When you enter the user ID, enter up to eight single-byte alphanumeric characters.

  • File Name: As an option, enter the name to display on the control panel. If you do not enter File Name, a job name is assigned automatically. You can enter File Name when configuring Hold Print or Stored Print.

  • Password: Enter the password to print a document from the control panel. You can enter the password when configuring Locked Print or Stored Print. Always enter the password when configuring Locked Print. Enter the password optionally when configuring Stored Print.

  • Set Print Time: As an option, specify the time to print a document when configuring Hold Print.

Document Server

  • User ID: The User ID is displayed on the control panel to show the owner of the document. Specify whether to enter the user ID or have the machine enter the Windows logon name as the user ID automatically.

  • Enter User ID: When you enter the user ID, enter up to eight single-byte alphanumeric characters.

  • File Name: As an option, enter the name to display on the control panel. If you do not enter File Name, a name such as "PRINT0001" or "PRINT0002" is assigned automatically.

  • Password: As an option, enter the password to print a document from the control panel.

  • User Name: Enter the user name using up to 16 single-byte characters to identify the owner of the document.

  • Folder Number: Specify the folder number in the document server. When you specify 0, the document will be stored in the shared folder.

  • Folder Password: If a password is specified to the folder in the document server, enter the password.

4After completing the configuration, click [OK] to print.

Storing Documents from the Computer (OS X/macOS)

Specify the print mode on [Job Log] in the printer driver.

1Open a document to print on the computer, and display the setting screen of the printer driver from the print menu in the application.

2Specify Paper Size, Orientation, Paper Type, and other settings.

Basic Procedure for Printing Documents

3Configure "Job Type".

Driver screen illustration

Locked Print, Hold Print, and Stored Print

  • User ID: The User ID is displayed on the control panel to show the owner of the document. Enter the password using up to eight single-byte alphanumeric characters.

  • File Name: As an option, enter the name to display on the control panel. If you do not enter File Name, a job name is assigned automatically. You can enter File Name when configuring Hold Print or Stored Print.

  • Password: Enter the password to print a document from the control panel. You can enter the password when configuring Locked Print or Stored Print. Always enter the password when configuring Locked Print. Enter the password optionally when configuring Stored Print.

  • Time: As an option, specify the time to print the document when configuring Hold Print.

Document Server

  • User ID: The User ID is displayed on the control panel to show the owner of the document. Enter the password using up to eight single-byte alphanumeric characters.

  • File Name: As an option, enter the name to display on the control panel. If you do not enter File Name, a name such as "PRINT0001" or "PRINT0002" is assigned automatically.

  • Password: Enter the password to print a document from the control panel.

  • User Code: Enter the user code using up to eight single-byte letters.

  • Folder Number: Specify the folder number in the document server. When you specify 0, the document will be stored in the shared folder.

  • Folder Password: If a password is specified to the folder in the document server, enter the password.

4After completing the configuration, click [Print] to print.

Encrypting the Document when Storing It

You can prevent information leaks by encrypting the document in the printer drive when using Locked Print/Stored Print to print it. The algorithm used for encryption is AES-256.

Important

  • This function is available on machines implemented with RICOH Always Current Technology v1.2 or later.

To encrypt the document to store, specify encryption in the printer driver.

1Display the "Devices and Printers" screen.

Windows 10 (version 1703 or later), Windows Server 2019

  1. On the [Start] menu, click [Windows System] [Control Panel].

  2. Click [View devices and printers].

Windows 10 (before version 1703), Windows Server 2016

  1. Right-click [Start], and then click [Control Panel].

  2. Click [View devices and printers].

Windows 8.1, Windows Server 2012/2012 R2

  1. On the Charm Bar, click [Settings] [Control Panel].

  2. Click [View devices and printers].

Windows 7, Windows Server 2008 R2

  1. On the [Start] menu, click [Devices and Printers].

Windows Server 2008

  1. On the [Start] menu, click [Control Panel].

  2. Select [Printer] on [Hardware and Sound].

2Right-click the printer icon, and then click [Printer Properties].

3Click [Advanced Options], and click [Job Type/Code Dialog Settings...].

4Select [Display [Change Job Type] Dialog Before Printing], and click [OK].

5Click [Security Settings...], select the [Encrypt Data for Locked Print, Stored Print, and Stored Print (Shared)] check box.

You can also specify whether to continue or cancel printing when no password is specified.

6Click [OK].

7After completing the configuration, close the setting screen of the printer driver.

8Perform Locked Print or Stored Print

Storing Documents from the Computer (Windows)