Applying Security Settings to an E-mail When Sending a Scanned Document

Encrypt the message and attachment file or attach a signature to the e-mail to prevent spoofed e-mails and information leaks.

Specify the method for applying encryption and attaching a signature using Web Image Monitor.

To use encryption or signature, install the certificate and configure S/MIME on the machine.
Encrypting Network Communication

Specify whether to encrypt e-mails sent in all functions, or specify encryption for each function. You can specify this setting per destination.

Click [Address Book] from the [Device Management] menu.

Specify the destination to which to specify the encryption method and then click [Detail Input][Change].

In [Encryption], select whether to specify encryption per function or encrypt documents sent in all functions.

Set Individually
You can select whether to apply encryption each time you send a scanned document by e-mail.
Encrypt All
All e-mails sent to this destination are encrypted upon transmission regardless of the settings specified when sending the e-mail. When [Encrypt All] is specified, a key mark () is displayed on the destination key while selecting a destination in the address book.

Click [OK], and then close the Web browser.

Specify whether to attach a signature to an e-mail or to allow specifying attachment of a signature each time you send an e-mail.

Click [Configuration] from the [Device Management] menu.

Click [S/MIME] in [Security].

Select whether to attach a signature to e-mails in [When Sending Email by Scanner].

Set Individually
You can select whether to attach a signature each time you send a scanned document by e-mail.
Do not Use Signatures
Signatures are not attached to any e-mails sent from the scanner function.
Use Signatures
Signatures are attached to all e-mails sent from the scanner function.

Click [OK], and then close the Web browser.

Press [Scanner] on the Home screen.

Select [Scan to Email] on the scanner screen.

Place the original on the scanner.

Press [Send Settings] on the scanner screen.

Press [Sender] and specify the sender.

Press [Security] and configure [Encryption] and [Signature].

Specify the scan settings according to the purpose of the scanned data.

Specify the destination on the scanner screen.

When encryption is enabled, specify a destination marked with Icon illustration (encryption individually specifiable per message).

E-mails sent to a destination marked with are encrypted at all times.
When you specify an unmarked destination to send an e-mail, the e-mail sent to the destination will not be encrypted even when encryption is enabled.

Press [Start].

When you send a URL link to a scanned document instead of attaching the document to the e-mail, only the e-mail message is encrypted. The document stored in the machine is not encrypted.
Storing the Scanned Document in the Machine and Sending the URL by E-mail
The size of an e-mail increases when encryption is specified.