Send File by Scanner
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Send File by Scanner
This page displays a list of files to be sent by scanner from the Document Server to a specified shared folder or email address. To open this page, select a scanner file on the Document Server page and click Send.
Note
- You cannot send copier, printer, or fax files from this page. You can send only scanner files that have read permission.
- You can select up to 30 files on the Document Server page.
- You cannot send files by scanner when logged in as File Administrator.
- To use the Send File by Scanner function when user authentication is enabled, the login user must be registered to the Address Book and Scanner must be selected in Available Functions for the Address Book.
- Items displayed depend on device type and configuration.
Total Files to Send
Displays the number of files to be sent using the scanner.
Total Pages
Displays the total number of pages to be sent using the scanner.
List of Files to Send
Displays the list of files to be sent using the scanner. Files in the list are sent in order as single files, starting from the top.
File control buttons
To change the order of sending, select a file and click one of the buttons under the list.
Top
Move the file to the top of the list.
Up
Move the file up one position.
Down
Move the file down one position.
Bottom
Move the file to the bottom of the list.
Remove
Click to remove a selected file from the list.
Check before Sending
Click to verify that the transmission settings (destination addresses and send options specified on this page) can be applied to the files listed under List of Files to Send.
If you click Check before Sending, a message indicating whether or not the transmission will be successful appears above the button.
Add/Delete Destination(s)
Specify a shared folder and/or email address to which the scanner files are sent.
Add
Click one of the following buttons according to the destination type (folder or email address):
Select Email to add an email address. When you click this button, the Add Email Destinations page appears.
For details about the Add Email Destinations pageFolder
Select Folder to add a shared folder. When you click this button, the Add Folder Destinations page appears.
For details about the Add Folder Destinations pageDelete
Click to remove a selected destination from the list.
List of display items
To add to a destination, select the check box to the left of the recipient.
The number of selected destinations appears above the list.
The list contains the following items:
Send Method
Displays the type of destination (Email or Folder).
Details button
When you click this button, one of the following pages appears depending on the type of destination and on how you added it:
The Check Group Destinations page appears if you selected a group from the Address Book stored on the device.
The Email Destination Details page appears if you specified a destination by entering the email address directly, or by selecting it from the Address Book stored on the LDAP Server.
The Folder Destination Details page appears if you specified a destination by entering the folder path directly.
For details about the Email Destination Details page
For details about the Folder Destination Details page
Encryption
Displays a padlock icon when S/MIME encryption is enabled for the email address.
Expiration Date
Displays the expiration date of the destination's certificate.
If ![[Warning] The certificate has expired.](gif_common/iconWarning.gif){kind=small}
is displayed, the certificate is expired.
If ![[Note] The certificate will expire soon.](gif_common/iconError.gif){kind=small}
is displayed, the certificate is near expiration.
Entry No.
Displays a user- or group-specific number assigned when the user or group is registered to the Address Book.
The 
icon to the left of the entry No. indicates a user.
The 
icon indicates a group.
Note
- A registration number appears if the destination is registered to the Address Book stored on the device.
Name
Displays the name of the user or group.
Destination(s)
Displays the destination (email address or shared folder path).
Folder Type
If the destination is a shared folder, the folder type (FTP, NCP, or SMB) is also displayed.
To, Cc, Bcc
If the destination is an email address, select the To, Cc, or Bcc check box.
Sender
If user authentication is enabled, the current logged-on user is the sender.
If user authentication is not enabled, you can select a sender from the Address Book by clicking Change to the right of Sender.
Sender
To specify or change the sender, click Change to open the Specify Sender page.
For details about the Specify Sender pageNote
- The Change button does not appear if user authentication is enabled.
Send Options
File Format
Select the file format to be used when the file is sent by scanner.
Add Extracted Text to File Name
Specify whether or not to automatically name a PDF file if the file is in the OCR Scanned PDF format.
If you select On, this function uses OCR to analyze the text embedded in the scanned file and then adds the most proper strings to the file name.
Reception Notice
Specify whether to request return mail that confirms the receipt of the file.
Note
- This option is available only when the file is sent to an email address.
Subject Name
If necessary, enter the email subject.
If left blank, the default subject specified on the device is used.
Note
- This option is available only when the file is sent to an email address.
Encryption
Specify whether or not to encrypt a job using S/MIME.
When On is selected, click Refresh to reflect it to the destination list.
Signature
Specify whether or not to apply a digital signature when encrypting a job using S/MIME.
Note
- This option is available only if the job is being sent to an email address.
Buttons
Send
Click to send the listed file(s) by scanner using the specified settings.
Note
- It may take a while before sending starts after Send is clicked.
Cancel
Click to cancel sending and return to the Document Server page.