Add Email Destinations
Print Job/Stored File > Document Server > Document Server > Send File by Scanner > Add Email Destinations

Use this page to add a destination to which scanner files are sent by email from the Document Server. This page appears when you click Email on the Send File by Scanner page.

Add Destinations: Manual Entry

You can add a destination by entering an email address directly.

Email Address

Enter the destination's email address, using up to 128 alphanumeric characters.

Note

• The following characters can be used in email addresses:
  ! # $ % & ' * + - / = ? ^ _ ` { | } ~ . @
• Do not use a period (.) at the start or end of email addresses. Do not use the "at" sign (@) at the end of the address nor use two or more "at" signs consecutively. Doing so results in read errors.

Save and Add Another

If you click Save and Add Another, the settings are applied and the fields under Add Destinations: Manual Entry are reset to their default values. Click this button to add another destination.

Add Destinations: Email Destinations

You can add a destination by selecting it from the Address Book.

Change Address Book

Specify which Address Book to use:

Switch Displayed Title

Sorts by title and displays users/groups belonging to the selected title tab.
When you select Title 1, Title 2, or Title 3, Current Title appears. To display users/groups belonging to a tab, click the button corresponding to that tab.

Note

• This item appears only when Device is selected in the Change Address Book list.

Current Title

When you select the tab (button) corresponding to the title selected for Switch Displayed Title, the users/groups belonging to that tab are displayed.
Both users and groups are displayed if All is selected for View. Either the users or groups are displayed if User or Group is selected.

Note

• This item appears only when Device is selected in the Change Address Book list.

View

Select from the following items you want to display in the list:

Note

• This item appears only when Device is selected in the Change Address Book list.

• All
• User
• Group

Search for

Select a search item in the Search for list, enter a search string in the box to the right, and then click Search to start searching for users and groups that match the search criteria.
Available search items depend on which Address Book is selected in the Change Address Book list. In addition, available search string characters differ depending on the search item.

Note

• To clear the current search criteria and search results, click Clear Results.

Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the button and the button.

Display Items

Select the number of display items per page.

Total No. of Programmed Items

Displays the number of users/groups in the list.
If Off is selected for Switch Displayed Title, the total number of registered users and groups is displayed. If Title X is selected for Switch Displayed Title and the tab (button) is selected for Current Title, the number of users/groups belonging to that tab is displayed.

List of display items

To add to the destination, select the check box to the left of the user or group.
The list contains the following items:

Buttons

OK

Click to save the settings and return to the Send File by Scanner page. The settings configured here are reflected in the destinations list on the Send File by Scanner page.

Cancel

Click to cancel the settings and return to the Send File by Scanner page.

 

For details about the procedure (Sending)