Send File by Fax
Document Server > Document Server > Send File by Fax

This page displays a list of files to be sent by fax from the Document Server. To open this page, select a fax file on the [Document Server] page and click [Send].

Note

Total Files to Send

Displays the number of files to be sent by fax.

Page(s)

Displays the total number of pages to be sent by fax.

List of Files to Send

Displays a list of files to be sent by fax. Files in the list are sent in order as a single file, staring from the top.

File control buttons

To change the order of sending, select a file and click one of the buttons under the list.

[Top]

Move the file to the top of the list.

[Up]

Move the file up one position.

[Down]

Move the file down one position.

[Bottom]

Move the file to the bottom of the list.

[Remove]

Click to remove a selected file from the list.

Add/Delete Destination(s)

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Specify the destination(s) to which files are sent by fax.

Add

Click one of the following buttons depending on the destination type (fax number or e-mail address):

[Fax]

Select [Fax] to add a destination for ordinary fax transmission. When you click this button, the [Add Fax Destinations] page appears.

For details about the [Add Fax Destinations] page

[Internet Fax]

Select [Internet Fax] to add a destination for Internet fax transmission. When you click this button, [Add Internet Fax Destinations] page appears.

For details about the [Add Internet Fax Destinations] page

[Delete]

Click [Delete] to remove a selected destination from the list.

List of display items

To add to the destination, select the check box to the left of the recipient information. The number of selected destinations appears above the list.
The list contains the following items:

Send Method

Displays one of the sending methods (Fax or Internet Fax) based on the type of destination.

Properties button

When you click this button, one of the following pages appears depending on the type of destination and on how you added it:
The [Check Group Destinations] page appears if you selected a group from the Address Book stored on the device.
The [Fax Destination Properties] page appears if you specified a destination by entering the fax number directly, or by selecting it from the Address Book stored on the LDAP Server.
The [Internet Fax Destination Properties] page appears if you specified a destination by entering the e-mail address directly, or by selecting it from the Address Book stored on the LDAP Server.

For details about the [Check Group Destinations] page
For details about the [Fax Destination Properties] page
For details about the [Internet Fax Destination Properties] page

Registration No.

Displays a user- or group-specific number assigned when the user or group is registered to the Address Book. The icon to the left of the registration No. indicates a user. The icon indicates a group.

Note

  • A registration number appears if the number is registered to the Address Book stored on the device.

Name

Displays the name of the user or group.

Destination(s)

Displays the destination's fax number or e-mail address.

Line Type

Displays the type of line used for fax transmission.

Sender

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If user authentication is enabled, the currently logged-on user is the sender.
If user authentication is not enabled, you can select a sender from the Address Book by clicking [Change] to the right of [Sender].

Sender

To specify or change the sender, click [Change] to open the [Specify Sender] page.

For details about the [Specify Sender] page

Note

E-mail Transmission Results

Select whether to send e-mail notification of transmission results.
If [On] is selected, notification of all results is sent. If [On (Only When Error Occurs)] is selected, notification is sent only when a transmission error occurs. If you select [On] or [On (Only When Error Occurs)], you must select either [Specify from Address Book] or [Manual Entry], and then specify the recipient(s) of the notification.

Specify from Address Book

Select the [Sender] check box to send notification to the sender, or select the [E-mail Destination] check box to send it to another user's e-mail address. Or, you can also select both check boxes.
To send transmission results to the sender, you have to specify the sender's e-mail address in the [Sender] area above.
If you select the [E-mail Destination] check box, click [Change] to open the [TX Result E-mail Destination] page, and then specify the recipient.

For details about the [TX Result E-mail Destination] page

Note

  • You cannot specify a group for [E-mail Destination].

Manual Entry

If you select [Manual Entry], enter the e-mail address in the box using up to 128 alphanumeric characters.

Send Options

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Send Later

Select whether to send the fax file(s) at a specified time.
If you select [On], specify a time using the dropdown arrows to the right.

Fax Header Print

Select whether to print the sender name on the delivered fax copy.

Reception Notice

Select whether to request return mail confirming receipt of the fax.

Note

SUB Code Transmission

Select whether to transmit the fax using a SUB code.

Note

PIN Code TX

If necessary, enter a PIN code using up to 20 alphanumeric characters.

Note

Subject Name

If necessary, enter the e-mail subject.
If left blank, the default subject specified on the device is used.

Note

BCC Transmission

Select whether to use BCC (Blind Carbon Copy) transmission to hide e-mail addresses from the recipient.

Note

Buttons

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[Send]

Click to send the listed file(s) by fax using the specified settings.

Note

[Cancel]

Click to cancel fax transmission and return to the [Document Server] page.

 

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For details about the procedure