User GuideIM 7000/8000/9000

Applying Encryption and Using a Signature for Enhanced Security When Sending an Internet Fax

To prevent spoofed e-mails and information leaks, you can encrypt or attach a signature to outgoing e-mails and Internet Faxes transmitted from the machine.

Specify the method for applying encryption and attaching a signature using Web Image Monitor in advance.

Important

Note

  • E-mail encryption and electronic signatures are not available with standard transmission to Internet Fax destinations. Encryption is only available for forwarding, routing, or transferring to Internet Fax destinations.

  • Broadcast transmission of an encrypted e-mail cannot be performed. When more than one destination is specified, an individual e-mail is sent per destination in the specified order.

  • Applying security to e-mail can reduce transmission speed.

  • Encrypting e-mail will increase its size.

  • If a certificate has expired while transferring e-mail from the server to a destination, the destination might not be able to receive the e-mail.

  • "Encrypting Network Communication", Security

  • If a certificate has expired while forwarding or routing Internet Faxes or e-mails, an error notification e-mail is sent to the originator or the end receiver.

Specifying Encryption in Web Image Monitor

Specify whether to encrypt Internet Faxes and e-mails transmitted in all functions, or encrypt the transmitting documents per destination.

1Log in to Web Image Monitor as the administrator.

2Click [Address Book] from the [Device Management] menu.

3Specify the destination to which to specify the encryption method, and then click [Detail Input][Change].

4In [Encryption], select whether to specify encryption per function or encrypt documents sent in all functions.

5Click [OK], and then close the Web browser.

Specifying the Signature in Web Image Monitor

Specify whether to attach a signature to an e-mail sent in the fax function and whether to allow configuring attachment of signature per function.

1Log in to Web Image Monitor as the administrator.

2Click [Configuration] from the [Device Management] menu.

3Click [S/MIME] in [Security].

4Select whether to attach a signature to e-mails in [When Transferring by Fax], [When Sending Email by Fax] and [When Emailing TX Results by Fax].

5Click [OK], and then close the Web browser.

Note

  • The machine cannot receive e-mails encrypted using S/MIME. When configuring encryption using S/MIME, check whether receiving such messages is possible at the destinations, forwarding destinations, and distribution destinations.