User GuideIM 7000/8000/9000

Detailed Initial Settings

This section describes the settings in [Detailed Initial Settings] under [Fax Settings].

How to Use the "Settings"

Parameter Setting

Setting Items

Description

Parameter Setting

Configure the various functions according to the usage status.

Changing the Parameter Settings

Parameter Setting: Print List

Select this to print the parameter settings list. In the list, only the frequently used functions and the functions that seems to be important are printed.

Internet Fax/Email/Folder

Setting Items

Description

Internet Fax Setting

Email Setting

Folder Setting

([Email Setting] and [Folder Setting] are valid only when [Fax (Classic)] is used.)

Specify whether to use the Internet Fax function when sending a fax.

Also specify whether to use e-mail addresses or folders as the destination when sending faxes.

  • Default: [On]

Sending and Receiving Documents by Internet Fax

Select Dial/Push Phone

Setting Items

Description

For G3*1

Specify the type of the telephone line. If you are not certain of the line type, consult your telephone service provider. If this setting is not configured correctly, you can receive faxes but may not be able to send them.

This setting item does not appear in some countries or regions.

  • Default: [Push Button Phone]

*1 When using the G3 expanded line, [For G3-1], [For G3-2], or [For G3-3] is displayed.

IP-Fax Settings

Setting Items

Description

IP-Fax Use Settings

Specify whether to use H.323 and SIP when sending a fax by the IP-Fax function.

  • Default

    • Enable H.323: [Off]

    • Enable SIP: [Off]

H.323 Settings

Specify the IPv4 address or host name of the Gatekeeper, and Own Fax No. Specify the setting when using H.323 for sending a fax by the IP-Fax function.

SIP Settings

Specify the IP address or host name of the SIP server, and the SIP user name. Specify the setting when using SIP for sending a fax by the IP-Fax function.

Register/Change/Delete Gateway

Register, change or delete a VoIP gateway. Register a gateway when routing the communication through the VoIP gateway without using the Gatekeeper or SIP server when sending a fax by the IP-Fax function.

Server Use Settings

Specify whether to use Gatekeeper and SIP server for the IP-Fax function.

  • Default

    • SIP Server: [Do not Use]

    • Gatekeeper: [Do not Use]

Sending Documents by IP-Fax

Security for Email Transmission Results

Setting Items

Description

Encryption

Signature

Specify whether to encrypt and attach a signature to an e-mail sent in the "Email TX Results" function.

  • Default

    • Encryption: [Off]

    • Signature: [Off]

Cloud Fax Settings

Setting Items

Description

Enable Cloud Fax

Specify whether to use the Cloud Fax function.

  • Default: [Off]

When you select [On], specify the following items:

  • Sender Email Address

    Specify the e-mail address of the sender from the address book.

  • Domain Name

    Specify the domain name (up to 97 bytes) that follows "@" when sending documents via Cloud Fax.

Fax Email Account

Setting Items

Description

Account

Specify whether to receive Internet faxes. To receive faxes, specify Email Address, User Name, and Password.

  • Default: [Do not Receive]

Destination List per Line

Setting Items

Description

Destination List per Line

Select whether to specify the line for the destination list displayed on the Fax screen. Specify [Off] to display the line selection screen when you press [Fax] to open the Fax screen, and display only the destinations for the selected line as the destination list.

  • Default: [Off]

  • Group Destination Display Style

    Specify whether to display groups that contain destinations for other lines when [Destination List per Line] is set to [On].

    • Include Destinations with Selected Line

      Displays groups that contain one or more destinations for the specified line. When you select such a group while specifying a destination, a confirmation screen is displayed prompting you to select whether to specify only the destination for the specified line in the selected group or cancel selection of the group.

    • Only Destinations with Selected Line

      Displays only the groups that contain the destinations for the specified line.

G3 FAX Line Connection Check

Setting Items

Description

G3 FAX Line Connection Check

Specify whether to detect if a fax line is connected and display a message on the control panel.

The default setting is [Off], but the setting changes automatically to [On] after you send or receive a fax even once. If the setting changes automatically to [On] and you then change it to [Off], the setting will not change automatically to [On] thereafter.

  • Default: [Off]

Super G3 Communication Settings

Setting Items

Description

Super G3 Communication Settings

Specify whether to use Super G3 communication on each G3 fax line.

  • Default: [On]

Notification Email Settings

Setting Items

Description

Notification Email Settings

Specify the settings related to e-mail notifications.

  • Reception Notice: Specify whether to respond to Reception Confirmation of an e-mail reception document.

    • Default: [Send]

  • Error Notice on Receiving Email: Specify whether to send an e-mail notification to the sender when an e-mail reception error occurs.

    • Default: [Send]

  • Communication Record Email for Administrator: Specify whether to send communication record e-mails to the administrator.

    If you select [Send], you can specify 50, 200 or 1000 as the number of communication records to send.

    • Default: [Do not Send]

Various Methods for Receiving Faxes

When an Error Is Reported in a Report or E-mail

Viewing the History of Sent and Received Faxes

Destination Type Priority

Setting Items

Description

Destination Type Priority

Specify the destination type to give priority when the destination of the type specified for transferring is not registered in the address book.

  • Paper Output Priority

    IP-Fax destination has the highest priority, followed by fax destination, Internet fax destination, e-mail destination and folder destination.

  • Electronic Output Priority

    Internet fax destination has the highest priority, followed by e-mail destination, folder destination, IP-Fax destination, and fax destination.

  • Default: [Electronic Output Priority]

Transferring Received Fax Documents to Another Fax Destination

Transferring a Received Fax Document to E-mail Address or Folder

Specifying the Action to Perform When Receiving a Fax from Different Senders