Entering the ID Code to Print Received Fax Document
To prevent the output of received faxes when the machine is unattended, configure the machine to store the received faxes in the memory without printing and allow only specific users to print them.
You can specify the sender from which to store received documents and the period to store received documents in the memory.
Always Storing Received Documents in the Memory (Memory Lock Reception)
The machine stores the received documents in the memory regardless of the day of the week or time of the day. Enter the four digit Memory Lock ID to print a document.
You can specify to store only the documents received from a special sender such as an important customer or client.
When the machine receives a document by Memory Lock Reception, the Fax indicator lights up and "Memory Lock File" is displayed in the Fax RX File Widget on the Home screen.
When a document also exists in Personal Box, "Confident. RX File" is displayed in the widget instead of "Memory Lock File".
Storing Only Documents Received During the Specified Period (Standby to Print)
The machine stores the received document in the memory on a specified day of the week or during a specified period during the day. Enter the four-digit Memory Lock ID to print the document.
Specify the time period in [ID Required Print] under [Output Mode Switch Timer].
Changing the Fax Reception Behavior Based on the Time or Day of the Week
You cannot print documents outside the period specified for ID Required Print. The documents remain stored in the memory as Standby to Print files.
Configuring Memory Lock Reception
Program the Memory Lock ID in [Detailed Initial Settings] and then enable Memory Lock Reception in [Reception Settings].
If the main power switch is turned off for about an hour, all documents received into Personal Boxes are deleted. When this happens, the Power Failure Report is printed so you can confirm which documents have been deleted.
Press [Settings] on the Home screen.
Press [Fax Settings] on the Settings screen.
Press [Detailed Initial Settings]
[Register Memory Lock ID] to display the screen for programming Memory Lock ID.
Press [Register], and then enter an ID.
Press [OK].
Configure Memory Lock Reception.
When receiving documents from only Special Senders by Memory Lock Reception
Specify [Memory Lock Reception per Sender] in [Fax Settings][Reception Settings][Register Special Sender][Register/Change/Delete].
Specifying the Action to Perform When Receiving a Fax from Different Senders
When receiving documents from all senders by Memory Lock Reception
Press [Fax Settings]
[Reception Settings][Reception File Settings][Action on Receiving File] to display the Reception File Settings screen.Select [On] in [Memory Lock Reception].
Press [OK].
Press [Home] (
) after specifying the settings.
Printing Memory Lock Reception Documents
Enter the Memory Lock ID in [Fax Reception][Print Memory Lock] on the fax screen to print the file.
Press [Fax] on the Home screen.
Press [Fax Reception] on the fax screen.
Press [Print Memory Lock].
Enter the Memory Lock ID and press [Print].
All documents received by Memory Lock Reception are printed. After printing, the documents are erased from the memory.
Even when Memory Lock Reception is available, if free memory is insufficient, reception is not possible.
You can also apply a Memory Lock Reception to documents that come only from certain senders.
Printing Standby to Print Documents
Enter the Print ID in [Fax Reception][Print ID Required Print Files] on the fax screen to print the file.
Press [Fax] on the Home screen.
Press [Fax Reception] on the fax screen.
Press [Print ID Required Print Files].
Enter the Print ID and press [Print].
All Standby to Print documents are printed. After printing, the documents are erased from the memory.
When using the G3 expanded line and a different Print ID is specified for each line, all received documents with a matching Print ID are printed.
Only one copy of the document received by Memory Lock Reception is printed even when two or more copies are specified in [Reception File Print Quantity].