User GuideIM C2000/C2500/C3000/C3500/C4500/C5500/C6000 series

Storing the Scanned Document in the Machine and Sending the URL by E-mail

Store a scanned document in the machine and send the URL representing the document in an e-mail (URL link). You can download the document by clicking the URL in the e-mail text.

  • You can obtain the file via an e-mail even in an environment where attaching a file in an e-mail is restricted.

  • You can reduce the load on the server when distributing a document to many recipients or sending a document comprising many pages.

Specifying the Conditions to Send a Document as a URL Link (Settings Screen Type: Standard)

Configure the settings on the [Sending Settings] under [Scanner Settings].

Important

  • Select [On] in [Scanner Settings][Sending Settings][Email (URL Link)][Download File Directly From URL Link] in advance.

  • Sending Settings

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Scanner Settings].

Operation panel screen illustration

3Press [Sending Settings][Email (URL Link)][File Emailing Method] to display the configuration screen for the document transmission method.

4Select the transmission method.

Operation panel screen illustration
  • Attach to Email: Attaches an image file to an e-mail.

  • Send URL Link: Documents are always sent as a URL link.

  • Auto Detect: A document is sent as a URL link automatically when the size of the e-mail to be sent including the attachment file exceeds 2 MB. You can change the maximum size of an e-mail to send a document as a URL link in [Scanner Settings][Sending Settings][Email (Size)][Maximum Email Size].

  • Set by User: Select whether to send a document as a URL link by attaching it to an e-mail or by applying the automatically determined setting every time you send an e-mail.

5Press [OK].

6After completing the procedure, press [Home] (Operation panel screen illustration).

Specifying the Conditions to Send a Document as a URL Link (Settings Screen Type: Classic)

Configure the settings on the [Send Settings] tab under [Scanner Settings].

Important

1Press [Settings] on the Home screen.

Operation panel screen illustration

2Press [Machine Features Settings] on the settings screen.

3Press [Scanner Settings][Send Settings] tab [File Emailing Method] to display the configuration screen for the document transmission method.

Operation panel screen illustration

4Select the transmission method.

Operation panel screen illustration
  • Send URL Link: Documents are always sent as a URL link.

  • Auto Detect: A document is sent as a URL link automatically when the size of the e-mail to be sent including the attachment file exceeds 2 MB. You can change the maximum size of an e-mail to send a document as a URL link in [Send Settings] tab [Max. Email Size].

  • Set by User: Select whether to send a document as a URL link by attaching it to an e-mail or by applying the automatically determined setting every time you send an e-mail.

5Press [OK].

6After completing the procedure, press [Home] (Operation panel screen illustration).

Sending the URL Link of a Document

When [Set by User] is specified for [File Emailing Method], specify the method of sending the document in an e-mail. You can specify [File Emailing Method] in the following setting items.

  • Settings screen type: Standard

    [Scanner Settings][Sending Settings][Email (URL Link)][File Emailing Method]

    Sending Settings

  • Settings screen type: Classic

    [Scanner Settings][Send Settings] tab [File Emailing Method]

    Send Settings (Scanner Settings)

Note

  • When [Auto Detect] is specified in [File Emailing Method], the machine automatically determines whether to send a document as a URL link or by attaching it to an e-mail according to the specified setting.

1Press [Scanner] on the Home screen.

Operation panel screen illustration

2Select [Scan to Email] on the scanner screen.

Operation panel screen illustration

3Place the original on the scanner.

Placing an Original to Scan

4Press [Send Settings] on the scanner screen.

5Press [Sender] and specify the sender.

6Press [File Emailing Method] and select [Send URL Link].

8Specify the destination and then press [Start] on the scanner screen.

Note

  • A document stored in the machine will be automatically deleted 24 hours after it has been stored. The storage period for the file represented by an URL link can be specified. You can change the settings in the following setting items.

    • Settings screen type: Standard

      [Scanner Settings][Sending Settings][Email (URL Link)][URL File Storage Period]

      Sending Settings

    • Settings screen type: Classic

      [Scanner Settings][Send Settings] tab [URL File Storage Period]

      Send Settings (Scanner Settings)