User GuideIM 550/600 series

Specifying Access Privileges for Documents Stored in Document Server

You can specify access privileges (authority to read or edit a document) for documents stored in the document server so as to prevent unauthorized use. Only the user who has access privileges can perform operations on the document within his/her privileges.

  • The user who stored the document or the document administrator can specify the access privileges. Access privileges can be granted to the users registered in the address book.

  • You must specify user authentication on the machine in advance. To protect a document when user authentication is not specified, specify a password on the document when storing.

    Viewing and Editing the Information of Documents in Document Server

Note

1On the Home screen, press [Document Server].

Operation panel screen illustration

2On the document server screen, select the desired folder.

Operation panel screen illustration

3Select the document to specify the access privileges, and then press [Change File Info.].

4Press [Change Access Priv.].

5Press [Program/Change/Delete] of "Permissions for Users/Groups".

6Press [New Program].

7Select the user to receive access privileges, and then press [Exit].

Operation panel screen illustration

8Select the user and specify the access privileges.

Operation panel screen illustration

The contents of the access privileges are as follows:

  • Read-only: Authorized to read and print the document.

  • Edit: The privileges of "Read-only", and authorized to change the printer settings.

  • Edit / Delete: The privileges of "Edit", and authorized to delete the document.

  • Full Control: The privileges of "Edit / Delete", and authorized to specify the access privileges.

9Press [Exit][OK][OK].

Note

  • To cancel the Access Privileges, press [Delete] after performing Step 5 to select the user, and then press [Yes].