Change User (Detail Input)
Device Management > Address Book > Change User (Detail Input)

Use this page to change the information of registered users.

Note

• Access privileges can be given to individual users/groups registered to the Address Book. Depending on given privileges, a user may edit or delete stored documents/jobs/information about the Address Book, even if he/she is neither User Administrator nor the owner of them.

Registration No.

Displays the registration number set for the user. You can enter a value between 1 and 50000.

Name

Displays the user name. You can enter up to 20 characters.

Key Display

Displays the name shown on the machine's control panel. You can enter up to 16 characters.

Note

• When you create a user but leave the Key Display box empty, the Name string is put into the box. However, the portion of the string that exceeds 16 characters does not appear in the Key Display box.

Display Priority

Specify a display priority of the user/group in the Address List (Display All Items). "1" is the highest priority, and the higher the value, the lower the priority.
If you click the Display Priority title in the list header, the address list is sorted in the display priority order.

Title

Title 1

Select the tab to which it belongs, when using Title 1.

Title 2

Select the tab to which it belongs, when using Title 2.

Title 3

Select the tab to which it belongs, when using Title 3.

Add to Freq.

Specify whether to register to the Freq. page.

Authentication Information

Authentication Info at Login

Enter the information set for User Authentication Management.

Note

• Displayed items differ depending on authentication method selected.
  If user authentication (Basic Authentication, Windows Authentication, or LDAP Authentication) is selected, Login User Name and Login Password appear.
  The User Code option is available only when user authentication is disabled, or if the user code management is enabled to limit functions by user code.

User Code

Displays the user code. You can enter up to eight digits.

SMTP Authentication

Specify the user name and password set for sending email.

Folder Authentication

Specify the user name and password for accessing the shared folder.

LDAP Authentication

Specify the user name and password for LDAP Authentication.

Available Functions

Select the check box of the function to be made available to a user.

Lockout

Select Active to forcibly lock out the user.
Select Inactive to disable the lockout.

Note

• This item appears only when Basic Authentication (User Authentication performed using Address Book data stored on the device) is enabled, and when you are logged in as User Administrator.
• When the Lockout function is enabled, if a user attempts to enter a password to login and fails the specified number of times, subsequent login attempts cannot be made under the same user name.
  To enable the Lockout function, use the Device Management - Configuration - Security - User Lockout Policy page.

Print Volume Use

Configure the print volume use settings.
Print volume is counted in units. A "unit" is a per-page numerical value that you can assign to color mode (Color/Black & White) and print functions (Printer/Copier). Specifying unit counts allows you to restrict user printing according to the combination of color mode (Color/Black & White) and print function (Printer/Copier). For example: if you specify a unit count of "5" for Printer/Color, a user with 100 units can print 20 sheets (20 sheets @ 5 units per sheet for the color printing). Use the following formula to calculate a print volume limit: number of pages to be printed x unit count per page. To specify unit counts and print volume limits, use the Print Volume Use Limitation page.

For details about the Print Volume Use Limitation page

Note

• This section will be available only if User Authentication Management is set to User Code, Basic Authentication, Windows Authentication, or LDAP Authentication, and Stop Job or Finish Job and Limit is selected for Machine Action When Limit is Reached on the Print Volume Use Limitation page.
• For details about limiting print volume based on unit count, see the operating instructions provided with the machine.

Print Volume Use Limitation

Specify whether or not to apply print volume limits based on unit count.

Note

• Print volume limits based on unit count can be applied only when a login user name or user code is entered for Authentication Information.

Volume Used

Displays in units the total volume printed by the user to date.
Click Clear to reset the volume to "0".

Previous Volume Used

Displays the previous total volume printed by the user.

Last Reset Date

Displays the date and time when Volume Used was last reset.

Note

• If there is no information for Volume Used, Previous Volume Used, and/or Last Reset Date, "---" appears.

Protection

Use Name as

Specify whether the user is set as the destination or sender for email sending or for file transfer to shared folders.
Select either the Destination or Sender check box depending on whether the user is set as the destination or sender. If the user is set as both, select both check boxes.

Protect Destination

You can limit availability of the user through a protection code or restricted access privileges.

Fax

Displays the settings for sending a document scanned by the fax function.

Note

• If the cloud fax function is enabled, only Fax Destination will be available.

Fax Destination

Displays the destination's fax number.

Note

• The setting fails if the total number of characters entered in the Fax Destination box exceeds this limit.

International Transmission Mode

Specify whether to use International Transmission Mode.

Fax Header

Select the fax header printed on the receiver's paper.

Label Insertion

Specify whether to use label insertion. With this function you can have the receiver name and a standard message printed at the top of the receiver's paper.

Email

Displays the settings for sending a document scanned using the scanner or fax function, via email transmission.

Email Address

Displays the email address of the user. You can enter up to 128 alphanumeric characters in this box.

Note

• The following characters can be used in email addresses:
  ! # $ % & ' * + - / = ? ^ _ ` { | } ~ . @

Folder

By creating a shared folder on the network, you can transfer a file scanned by the scanner function to the shared folder.

Protocol

Select the protocol for file transfer.

Path

Displays the shared folder path. You can enter up to 256 characters.

Note

• When a file is transferred by SMB, an error will occur if the strings of the server name and/or the shared folder name in the path exceed 128 characters.

Add to Group

Details of Group

To assign a group to the user, click Change. When the Add to Group page appears, specify the group to which the user belongs.

For details about the Add to Group page

Buttons

OK

Click to apply the changes and display the Address List page.

Save and Add Another

Click to apply the changes and display the Add User page.

Cancel

Click to cancel the changes.

 

For details about the procedure (Changing User Information)