File Details
Print Job/Stored File > Document Server > Document Server > File Details

The properties of files stored in the Document Server are displayed. Properties can be changed as required. Click the button on the Document Server page, to display properties.

Note

• Viewable information and available setting items depend on the access privilege specified for the file.

Thumbnail and Enlarge Image button

A thumbnail of the first page of the document is displayed. Clicking Enlarge Image under the thumbnail opens an application that allows you to view PDF files, and an enlarged thumbnail appears.

Note

• An application that allows you to view PDF files must be installed on the computer.
• Displayed enlarged images are for confirmation only and are at lower resolution than the actual downloaded files.

File Name

Displays the file name. Change as required.

User Name

Displays the name of the user who stored the file. Change as required.

Created

Displays the date and time the file was stored.

Expires

Displays the date and time the file is to be automatically deleted.

Storing Method

Displays the function used to store the file.
One of the following appears:

• Copier
• Printer
• Fax
• Scanner
• LAN-Fax

Page(s)

Displays the number of pages in the file.

Original Size

Displays the paper size of the first page of the document.
For a custom size document, the paper size value appears.

File Size

Displays the file size of the document in kilobytes.

Note

• The file size appears only when the file was stored using the scanner function.

Resolution

Displays the scan resolution of the first page of the document.
100 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi appears.

Note

• The resolution appears only when the file was stored using the scanner function.

Original Type

Displays the scan type selected for the first page of the document.
Black & White: Text, Black & White: Text/Line Art, Black & White: Text/Photo, Black & White: Photo, Gray Scale, Full Color: Text/Photo, Full Color: Glossy Photo, Black & White, or Full Color appears.

Note

• The original type appears only when the file was stored using the scanner function.

No. of Originals to be Divided

Displays the number of pages per document unit when the file was scanned using the divide function.

Note

• No. of Originals to be Divided appears only when the file was stored using the scanner function.

Access Priv.

Displays the access privilege specified for the file.
Click Change on the right to display the Program/Change Permissions for User/Group Files page.

For details about the Program/Change Permissions for User/Group Files page

OCR

Displays an OCR language if the file contains an OCR Scanned PDF.

Note

• OCR appears only when the file was stored using the scanner function.

High Compressed

Displays whether the file is High Compression PDF. Complete appears if the file is High Compression PDF.

Note

• High Compressed appears only when the file was stored using the scanner function.

Password

Displays if the file is protected by a password.
Click Change on the right to display the Change Password page.

For details about the Change Password page

Download

Fax and scanner files stored on the machine can be downloaded.

Note

• If the optional File Format Converter is installed, any files stored in the Document Server can be downloaded, regardless of the functions used to store them.
• If a file cannot be downloaded, the Download option does not appear.
• If you are using Internet Explorer 8, downloading will be slower than with other browsers. To download faster with Internet Explorer 8, open the browser's Internet Options menu and register the machine's URL as a trusted site. Then disable SmartScreen filter for trusted sites. For details about these settings, see the Internet Explorer 8 Help files.

File Format

Select the file format to be used for downloading.
File formats that can be used for downloading depend on file type.

Note

• A PDF/A file cannot be opened in a version earlier than Acrobat Reader 4.0.

	PDF	PDF/A	Multi-page: TIFF
Fax File	yes*	yes	yes
Copier File	yes	yes	yes
Printer File	yes	yes	yes

*1: You cannot download the file as a PDF file if PDF File Type: PDF/A Fixed is set on the System page.

Scanner File

PDF File Type: PDF/A Fixed on the System page	OCR	File Type	File Format
On	On	High Compression PDF	High Compression PDF High Compression PDF+OCR
		Files other than High Compression PDF	PDF/A PDF/A+OCR JPEG Multi-page: TIFF
	Off	High Compression PDF	High Compression PDF
		Files other than High Compression PDF	PDF/A JPEG Multi-page: TIFF
Off	On	High Compression PDF	High Compression PDF High Compression PDF+OCR
		Files other than High Compression PDF	PDF PDF+OCR PDF/A PDF/A+OCR JPEG Multi-page: TIFF
	Off	High Compression PDF	High Compression PDF
		Files other than High Compression PDF	PDF PDF/A JPEG Multi-page: TIFF

PDF File Security Settings

Before downloading a PDF file, you can click Change to configure its security settings.

For details about the PDF File Security Settings page

Note

• Files with security settings must be downloaded from the File Details page. Once you return to the Document Server page, the security settings are canceled.
• You cannot configure security settings for a PDF/A file.

Page

Specify whether to download all or specific pages.
When Specify is selected, enter the required pages. To specify a range of pages, enter a hyphen between the start and end page numbers. For example, to specify pages 1 to 10, enter 1-10. To specify individual pages, use a comma between the page numbers. For example, to specify pages 2, 4, and 6, enter 2,4,6. These two methods can be combined. For example, to specify pages 2, 4, 6, and pages 8 to 20, enter 2,4,6,8-20.

Note

• When JPEG is selected for File Format, only one page can be downloaded.

Download

Click to download the file.
Clicking this button displays the Confirm Download page.

Buttons

OK

Click to apply the changes.

Cancel

Click to cancel the changes.

 

For details about the procedure (Displaying Properties)
For details about the procedure (Downloading)