Add User (Detail Input)
Device Management > Address Book > Add User (Detail Input)

Use this page to register new users.

Note

• Access privileges can be given to individual users/groups registered to the Address Book. Depending on given privileges, a user may edit or delete stored documents/jobs/information about the Address Book, even if he/she is neither User Administrator nor the owner of them.

Registration No.

Displays the registration number set for the user. You can enter a value between 1 and 50000.

Name

Enter the user name. You can enter up to 20 characters.

Key Display

Enter the name shown on the machine's control panel. You can enter up to 16 characters.

Note

• When you create a user but leave the Key Display box empty, the Name string is put into the box. However, the portion of the string that exceeds 16 characters does not appear in the Key Display box.

Display Priority

Specify a display priority of the user/group in the Address List (Display All Items). "1" is the highest priority, and the higher the value, the lower the priority.
If you click the Display Priority title in the list header, the address list is sorted in the display priority order.

Title

Title 1

Select the tab to which it belongs, when using Title 1.

Title 2

Select the tab to which it belongs, when using Title 2.

Title 3

Select the tab to which it belongs, when using Title 3.

Add to Freq.

Specify whether to register to the Freq. page.

Authentication Information

Authentication Info at Login

Enter the information set for User Authentication Management.

Note

• Displayed items differ depending on authentication method selected.
  If user authentication (Basic Authentication, Windows Authentication, or LDAP Authentication) is selected, Login User Name and Login Password appear.
  The User Code option is available only when user authentication is disabled, or if the user code management is enabled to limit functions by user code.

SMTP Authentication

Specify the user name and password set for sending email.

Folder Authentication

Specify the user name and password for accessing the shared folder.

LDAP Authentication

Specify the user name and password for LDAP Authentication.

Available Functions

Select the check box of the function to be made available to a user.

Lockout

Select Active to forcibly lock out the user.
Select Inactive to disable the lockout.

Note

• This item appears only when Basic Authentication (User Authentication performed using Address Book data stored on the device) is enabled, and when you are logged in as User Administrator.
• When the Lockout function is enabled, if a user attempts to enter a password to login and fails the specified number of times, subsequent login attempts cannot be made under the same user name.
  To enable the Lockout function, use the Device Management - Configuration - Security - User Lockout Policy page.

Print Volume Use

Configure the print volume use settings.
Print volume is counted in units. A "unit" is a per-page numerical value that you can assign to paper sizes and print functions (Printer/Copier). Specifying unit counts allows you to restrict user printing according to the combination of paper size and print function (Printer or Copier). For example: if you specify a unit count of "5" for Printer: A3/DLT, a user with 100 units can print 20 sheets (20 sheets @ 5 units per sheet for the Printer function). Use the following formula to calculate a print volume limit: number of pages to be printed x unit count per page.

For details about the Print Volume Use Limitation page

Note

• This section will be available only if User Authentication Management is set to User Code, Basic Authentication, Windows Authentication, or LDAP Authentication, and Stop Job or Finish Job and Limit is selected for Machine Action When Limit is Reached on the Print Volume Use Limitation page.
• For details about limiting print volume based on unit count, see the operating instructions provided with the machine.

Print Volume Use Limitation

Specify whether or not to apply print volume limits based on unit count.

Note

• Print volume limits based on unit count can be applied only when a login user name or user code is entered for Authentication Information.

Volume Used

Displays in units the total volume printed by the user.

Previous Volume Used

Displays the previous total volume printed by the user.

Last Reset Date

Displays the date and time of the last reset of Volume Used.

Note

• If there is no information for Volume Used, Previous Volume Used, and/or Last Reset Date, "---" appears.

Protection

Use Name as

Specify whether the user is set as the destination or sender for email sending or for file transfer to shared folders.
Select either the Destination or Sender check box depending on whether the user is set as the destination or sender. If the user is set as both, select both check boxes.

Protect Destination

You can limit availability of the user through a protection code or restricted access privileges.

Protect File(s)

You can limit access to files created by this user.

Fax

Configure the necessary settings for sending a document scanned by the fax function.

Fax Destination

Enter the destination's fax number. If Select line is set to H.323 or SIP, enter the computer's IP address or host name to which files are sent by IP fax.

Note

• The setting fails if the total number of characters entered in the Fax Destination box and boxes under Advanced Features (Code and Password) exceeds this limit.

Select line

Select the line used for transmission.

Advanced Features

International Transmission Mode

Specify whether to use International Transmission Mode.

Fax Header

Select the fax header printed on the receiver's paper.

Note

• The fax header selected in the list is also printed on the receiver's paper at Internet Fax transmission.

Label Insertion

Specify whether to use label insertion. With this function you can have the receiver name and a standard message printed at the top of the receiver's paper.

Email

Configure the necessary settings for sending a document scanned using the scanner or fax function, via email transmission.

Email Address

Enter the user's email address. You can enter up to 128 alphanumeric characters.

Note

• The following characters can be used in email addresses:
  ! # $ % & ' * + - / = ? ^ _ ` { | } ~ . @

Use Email Address for

Select the intended use of the email address.
Select Email / Internet Fax Destination if it is used as the destination of both email and Internet fax transmission. Select Internet Fax Destination Only if it is used as the destination of Internet fax only.

Send via SMTP Server

Specify whether to bypass or send through the SMTP server when sending email.

User Certificate Status

Displays whether the user certificate is installed.

User Certificate

To set or change the user certificate, click Change.

For details about the Change User Certificate page

Encryption

Specify whether to encrypt all outgoing emails or to encrypt selectively.

Internet Fax Data Format

Configure the necessary settings for sending a fax via the Internet.

Note

• This setting is enabled only if the device supports Internet Fax.

Select Mode

Select the Internet Fax transmission mode.

Compression Type

Select the compression type to be used at full mode transmission.

Paper size

Select the size of paper to be used at full mode transmission.

Resolution

Select the resolution to be used at full mode transmission.

Folder

By creating a shared folder on the network, you can transfer a file scanned by the scanner function to the shared folder.

Protocol

Select the protocol for file transfer.

Port No.

Enter the port number used when transferring a file by FTP. You can enter a value between 1 and 65535. The default is 21.

Connection Type

Select the NetWare logon mode when sending by NCP.

Server Name

Enter the name of the connected server used when transferring a file by FTP. You can enter up to 64 characters.

Path

Enter the shared folder path. You can enter up to 256 characters.

Note

• When a file is transferred by SMB, an error will occur if the strings of the server name and/or the shared folder name in the path exceed 128 characters.
• When a file is transferred by NCP, an error will occur if the strings of the server name in the path exceed 32 characters.

Add to Group

Details of Group

To assign a group to the user, click Change. When the Add to Group page appears, specify the group to which the user belongs.

For details about the Add to Group page

Buttons

OK

Click to apply the changes and display the Address List page.

Save and Add Another

Click to apply the changes and reset all values set on this page to default.

Cancel

Click to cancel the settings.

 

For details about the procedure (Adding Users)