Protect File: Permissions for Users/Groups
Device Management > Address Book > Add User (Detail Input) > Protect File: Permissions for Users/Groups
Device Management > Address Book > Change User (Detail Input) > Protect File: Permissions for Users/Groups
Select whether to permit other users/groups to access files created by the user being added or edited. To give access, assign the access privilege to each or all users/groups.
Note
- Settings for the Address Book can be configured by the following administrators and users:
- User Administrator
- Users logged on
When user authentication is enabled, a user that is logged on can change his/her user information.
- Access privileges can be given to individual users/groups registered to the Address Book. Depending on given privileges, a User may edit or delete documents/files even if he/she is neither User Administrator nor owner of those documents/files.
Public
All Users
Select the privilege you want to grant to all users.
| Privilege Type | Read-only | Edit | Edit/Delete | Full Control |
|---|---|---|---|---|
| View file info | yes | yes | yes | yes |
| Print file | yes | yes | yes | yes |
| Download file | yes | yes | yes | yes |
| Change print settings | no | yes | yes | yes |
| Delete page | no | yes | yes | yes |
| Delete file | no | no | yes | yes |
| Change access privilege | no | no | no | yes |
| Change owner | no | no | no | yes |
Note
- If no privilege is selected, no access privileges are applied to all users. To give an access privilege to a specific user(s) or group(s), use the User/Group option described below.
User/Group
You can give privileges to a specific user(s) or group(s) to access files owned by the user or group being added or edited.
Page control buttons
Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the 
button and the 
button.
Go to the first page. button
Displays the first page.
Go to the previous page. button
Displays the previous page.
Go to the next page. button
Displays the next page.
Go to the last page. button
Displays the last page.
Page box and Go button
Displays the specified page. Enter the number of the page in the Page box, and then click Go to display it.
Number of Registered
Displays the number of users and groups registered to the Address Book.
List of display items
To assign access privileges, select the check box to the right of the user or group.
Items displayed in the list are as follows:
Registration No.
Displays a user- or group-specific number assigned when the user or group is registered to the Address Book.
The 
icon to the left of the registration No. indicates a user.
The 
icon indicates a group.
Name
Displays the name of the user or group.
Read-only
Select whether to give the Read-only privilege.
Edit
Select whether to give the Edit privilege.
Edit/Delete
Select whether to give the Edit/Delete privilege.
Full Control
Select whether to give the Full Control privilege.
Note
- For details about operations permitted under each privilege, see the descriptions for All Users displayed on this page.
Buttons
OK
Click to apply the settings and return to the previous page.
For details about the procedure (Adding Users)
For details about the procedure (Changing Group Information)
For details about the procedure (Adding Groups)