Address List
Address Book > Address List

You can change the contents of the Address Book. Users and groups can be registered to the Address Book.

Note

• Settings for the Address Book can be made by the following Administrators and Users:
  • User Administrator
  • Logged-in Users
    When user authentication is enabled, a logged-in User can change his/her user information.
• The [User Code] option is available only when user authentication is disabled, or if user code management has been set to limit functions by user code. The [User Code] option does not appear if users are authenticated through Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication.
• Access privileges can be given to individual users/groups registered to the Address Book. Depending on given privileges, a User may edit or delete stored documents/jobs/information about the Address Book, even if he/she is neither User Administrator nor owner of them.

View

Select from the following items you want to display in the list:

• All
• User
• Group
• User code
• Locked Out User

Search for

Select a search item in the [Search for] list, enter a search string in the box to the right, and then click [Search] to start searching for users and groups that match the search criteria.
Available search strings depend on the search item selected.

Note

• To clear the current search criteria and search results, click [Clear Results].
• If [Group] is selected for [View], only [Registration No.] and [Name] are displayed here.

Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the button and the button.

Display Items

Select the number of display items per page.

Number of Registered

Displays the number of users and groups registered to the Address Book.

List of display items

Click the option button to the left of the registration information to select a user or group.
The items displayed are as follows:

Buttons

[Refresh]

Click to update the currently displayed information.

[Change]

Select a user and click [Change] to display the [Change User] page. Select a group and click [Change] to display the [Change Group] page.

[Add User]

Click to display the page where new users can be registered.

[Add Group]

Click to display the page where new groups can be registered.

[Delete]

When clicking [Delete], the confirmation message about deleting the selected user or group appears.

[Maintenance]

Click to display the page for backing up and restoring Address Book data.

[Data Carry-over Setting for Address Book Auto-program]

Click to display the template settings page. This page enables you to specify a registration template that you can use to auto-register to the Address Book users who have already been authenticated by an external authentication service.

Note

• This button is displayed only when [User Authentication Management] is set to [Windows Authentication], [LDAP Authentication], or [Integration Server Authentication].

 

For details about the procedure (Changing User Information)
For details about the procedure (Adding Users)
For details about the procedure (Deleting Users)
For details about the procedure (Changing Group Information)
For details about the procedure (Adding Groups)
For details about the procedure (Deleting Groups)
For details about the procedure (Backing up)
For details about the procedure (Restoring)