Add User (Detail Input)
Device Management > Address Book > Add User (Detail Input)

Use this page to register new users.

Note

• Some items may not appear depending on machine type or configuration.
• Access privileges can be given to individual users/groups registered to the Address Book. Depending on given privileges, a user may edit or delete stored documents/jobs/information about the Address Book, even if he/she is neither User Administrator nor owner of them.

Registration No.

Enter the registration number of the user. You can enter a value between 1 and 50000. Note that on some machine models, the value you can specify may be between 1 and 999.

Name

Enter the user name. You can enter up to 20 characters.

Index

Enter the reading for the name above. You can enter up to 8 characters.

Key Display

Enter the name shown on the machine's control panel. You can enter up to 16 characters.

Note

• When you create a user but leave the Key Display box empty, the Name string is put into the box. However, the portion of the string that exceeds 16 characters does not appear in the Key Display box.

Display Priority

Specify a display priority of the user/group in the Address List (Display All Items). "1" is the highest priority, and the higher the value, the lower the priority.
If you click the Display Priority title in the list header, the address list is sorted in the display priority order.

Title

Title 1

Select the tab to which it belongs, when using Title 1.

Title 2

Select the tab to which it belongs, when using Title 2.

Title 3

Select the tab to which it belongs, when using Title 3.

Add to Freq.

Specify whether to register to the Freq. page.

Authentication Information

Authentication Info at Login

Enter the information set for User Authentication Management.

Note

• Displayed items differ depending on authentication method selected.
  If user authentication is selected, Login User Name and Login Password appear.
  The User Code option is available only when user authentication is disabled, or if the user code management is enabled to limit functions by user code.

Available Functions

Select the check box of the function to be made available to a user.

Lockout

Select Active to forcibly lock out the user.
Select Inactive to disable the lockout.

Note

• This item appears only when Basic Authentication (User Authentication performed using Address Book data stored on the device) is enabled, and when you are logged in as User Administrator.
• When the Lockout function is enabled, if a user attempts to enter a password to login and fails the specified number of times, subsequent login attempts cannot be made under the same user name.
  To enable the Lockout function, use the Device Management - Configuration - Security - User Lockout Policy page.

Print Volume Use

Configure the print volume use settings.
Print volume is counted in units. A "unit" is a per-page numerical value that you can assign to paper sizes. Specifying unit counts allows you to restrict user printing according to the paper size. For example: if you specify a unit count of "5" for Non Full Color: A3/DLT, a user with 100 units can print 20 sheets (20 sheets @ 5 units per sheet for black and white A3). To calculate a print volume limit, multiply the number of pages to be printed by the unit count per page. To specify unit counts and print volume limits, use the Print Volume Use Limitation page.

For details about the Print Volume Use Limitation page

Note

• This section will be available only if User Authentication Management is set to User Code, Basic Authentication, Windows Authentication, or LDAP Authentication, and Stop Job or Finish Job and Limit is selected for Machine Action When Limit is Reached on the Print Volume Use Limitation page.
• For details about limiting print volume based on unit count, see the operating instructions provided with the machine.

Print Volume Use Limitation

Specify whether or not to apply print volume limits based on unit count.

Note

• Print volume limits based on unit count can be applied only when a login user name or user code is entered for Authentication Information.

Volume Used

Displays in units the total volume printed by the user.

Previous Volume Used

Displays the previous total volume printed by the user.

Last Reset Date

Displays the date and time of the last reset of Volume Used.

Note

• If there is no information for Volume Used, Previous Volume Used, and/or Last Reset Date, "---" appears.

Protection

Note

• This option appears only when user authentication is enabled.

Protect Destination

You can limit availability of the user through restricted access privileges.

Add to Group

Details of Group

To assign a group to the user, click Change. When the Add to Group page appears, specify the group to which the user belongs.

For details about the Add to Group page

Buttons

OK

Click to apply the changes and display the Address List page.

Save and Add Another

Click to apply the changes and reset all values set on this page to default.

Cancel

Click to cancel the settings.

 

For details about the procedure (Adding Users)