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User GuideIM CW2200

How to Use Document Server

You can store data in the document server on the hard disk of the machine.

Utilizing Document Server

Storing documents

You can store the data scanned on the document server function or sent from the computer by the printer driver. The document is stored in the document server's folder.

You can also store documents from [Copier (Classic)] and [Scanner (Classic)].

Confirming documents

You can organize documents by using folders or change document information. You can also specify access privileges for documents stored in the document server in order to prevent unauthorized use.

Using the stored documents

You can print the stored documents as necessary. You can download stored documents to the computer with the Web Image Monitor.

Illustration of document server

Note

  • To download documents that have been stored the document server function or the printer driver to your computer, you must install the file format converter on the machine in advance.

"Folder List" Screen of Document Server

The documents in the document server are classified by folders. On the Home screen, press [Document Server] to display the folder list.

Operation panel screen illustration numbered callout illustration

  1. Sort keys

    Press to sort the folders by [No.], [Folder Name], or [Created Date/Time]. Press the same sort key again to switch between ascending and descending order.

  2. Status of the document server

    You can confirm the total number of pages in documents selected in the folder, output quantity, and free memory space.

  3. Operation keys

    Press to create a new folder, edit folders, or display the document scanning or printing screen.

  4. Folders in the document server

    Press a folder to display the documents in the folder. Operation panel screen illustration is displayed for folders protected by a password.

  5. Search keys

    Press to search for a folder. After searching, press [Display All Folders] to return to the screen for selecting folders.

  6. Display selector

    Press to switch between the list and thumbnail displays.

"File List" Screen of Document Server

Press a folder on the "Folder list" screen to confirm the documents stored in the folder.

Operation panel screen illustration numbered callout illustration

  1. Name of the folder containing the currently displayed documents

    Press [Up One Level] to return to the "Folder list" screen.

  2. Sort keys

    Press to sort the documents by [User Name], [File Name], or [Date]. Press the same sort key again to switch between ascending and descending order.

  3. Status of the document server

    You can confirm the number of total pages of documents selected, output quantity, and free memory space.

  4. Operation keys

    Press to preview or edit a document, or display the document scanning or printing screen.

  5. Documents in the folder

    Select a document to print or display. The icons have the meanings below.

    Icon

    Meaning

    Operation panel screen illustration

    Document scanned on the document server screen

    Operation panel screen illustration

    Document sent by the printer driver

    Operation panel screen illustration

    Document scanned by specifying the color mode to [Full Color]

    Operation panel screen illustration

    Document scanned by specifying the color mode to [Black & White]

    Operation panel screen illustration

    Document protected by a password

  6. Search keys

    Press to search for a document. After searching, press [Display All] to return to the screen for selecting documents.

  7. Display selector

    Press to switch between the list and thumbnail displays.

"Preview" Screen of Document Server

Select a document on the "File List" and press [Preview] to confirm the contents of the document on the screen.

Operation panel screen illustration

  1. [Exit]

    Press to close the "Preview" screen and return to the "File List" screen.

  2. Name of the displayed document

    When two or more documents are selected on the "File List" screen before pressing [Preview], press [Switch] to display a different document preview from among the selected documents.

  3. Information about the currently displayed page

    You can confirm page number, document size, and other information about the currently displayed page. Press [Switch] to switch the page.

  4. Preview Area

    When a document is larger than A2 (C), only a portion of the document can be displayed in the preview. You can change the preview area by pressing [Select Area].

  5. Display position

    While enlarging the preview, you can confirm the position of the currently displayed area in the whole document.

  6. Enlarge/reduce keys

    Press to enlarge or reduce the preview. While enlarging the preview, press [], [], [], or [] to change the displayed area in the direction of the arrows.

  7. Preview of a document

    To enlarge the preview, tap twice at the center of the area you want to enlarge. To change the displayed area in the enlarged preview, slide your finger on the displayed document.

    When displaying a document larger than A2 (C), you can enlarge and move the area of the image specified in [Select Area].

Note

  • Images larger than 914.4 × 1219.2 mm (36 × 48 inches) cannot be previewed.

  • When Preview is selected in another function, you may not be able to use the preview screen function.