Registering the User Code in the Address Book

By specifying the user code authentication, you can limit the usage of each function per user or confirm the usage status. When specifying the user code authentication, assign a user code to the user or group in the Address Book to identify the user or group using the function of the machine.

You can register user codes for up to 1,000 entries.

1. Press [Address Book] on the Home screen.
   

2. Select a user or group on the Address Book screen, and then press [Edit].

   

3. Press the [User Management / Other] tab [User Management].

4. Specify the user code, and then press [OK].

   

   • User Code: Enter a number of up to 8 digits. You can specify the same user code to multiple users.

   • Available Functions / Applications: Select from the following usable functions:

   • Copy Function

   • Print Function
   • Document Server Function
   • Fax Function
   • Scan Function
   • Browser Function

5. Press [OK].

6. After completing the procedure, press [Home] ().

7. When a message prompting you to back up the address book appears on the screen, press [Go to Backup] to back up the address book.
   

   • If a message prompting you to contact the administrator to back up the address book appears on the screen, ask the administrator to back up the address book.

   • If you select [Close], you can close the address book without backing up and go back to the Home screen.

   Making a Backup or Restoring the Address Book