User GuideIM C2000/C2500/C3000/C3500/C4500/C5500/C6000 series

Logging In from the Control Panel

When the machine is configured by the administrator to restrict use by unauthorized users, you must authenticate your login information before starting the operation.

The authentication methods are described below.

  • When Basic Authentication, Windows Authentication, or LDAP Authentication is configured on the machine, enter the user name and password for authentication to log in to the machine before starting operation.

    Operation panel screen illustration
  • Depending on the machine settings, you can use an IC card or mobile device for authentication.

    Operation panel screen illustration
  • If user code authentication is specified, you may need to enter the user code to operate the restricted application.

    Operation panel screen illustration

To prevent use of the machine by an unauthorized person, always log out when you have finished using the machine. While a user is logged in, the name of the user is displayed in the system message.

Note

  • If the machine is not used for a specified period, the user is automatically logged out (Auto Logout). The default setting for Auto Logout is 3 minutes. The period of Auto Logout can be changed by [Auto Logout Timer] or the Auto Logout setting can be disabled.

  • Ask the administrator for the login user name, login password, and user code.

  • Verifying Users to Operate the Machine (User Authentication)

Logging In by Entering the User Name and Password

Enter the authentication information using the keyboard displayed on the control panel.

1Press [Login] at the top right on the screen.

Operation panel screen illustration

2Press [User Name].

Operation panel screen illustration

3Enter the login user name, and then press [Done].

4Press [Password].

5Enter the login password, and then press [Done].

6Press [Login].

Note

  • If an incorrect password is entered a specified number of times, login with the same name is disabled (Lockout Function). The default setting for unsuccessful attempts before a user is locked out is five. If the user is locked out, the administrator must release the lockout.

  • To log out from the machine, press [Logout] at the top right on the screen, and then press [Execute].

  • Operation panel screen illustration

Logging In Using an IC Card

Hold an IC card over the card reader to the right of the control panel. If the card is not registered on the machine, enter the authentication information and register the card.

1Hold an IC card over the card reader.

the card reader illustration
  • When the card is registered on the machine, login operation finishes.

  • When the card is not registered, the registration screen is displayed. Proceed to the next step to register the card.

2Enter the Login User Name and Login Password, and then press [Register].

3Hold the IC card over the card reader again.

Note

  • To log out, hold the IC card over the card reader or press [Logout] at the top right on the screen.

  • If another user holds the IC card over the card reader while you are still logged in, you are automatically logged out and the new user logs in.

Logging In Using a Mobile Device

Log in to the machine using the RICOH Smart Device Connector app on your mobile device. You need a mobile device that supports Bluetooth Low Energy (BLE).

1Enable the Bluetooth function on your mobile device.

2Start the RICOH Smart Device Connector application on the mobile device, and then flick left or right to display the login screen.

3Press [NEXT].

4Display the login screen on the control panel of the machine, and hold the mobile device over the Bluetooth label.

Operation panel screen illustration

Note

  • To log out from the machine, hold the mobile device over the Bluetooth label on the control panel or press [Logout] at the top right on the screen.

  • If another user holds a mobile device over the card reader while you are still logged in, you are automatically logged out and the new user logs in.

Authenticating Using the User Code

When User Code Authentication is specified as the authentication method on the machine, enter the user code before operating an application.

1Enter the user code, and then press [OK].

Operation panel screen illustration

Note

  • When you finish the operation of the application, press [Energy Save] (Operation panel screen illustration) or press and hold [Reset] to release the authentication status.

Changing the Login Password

When Basic Authentication, Windows Authentication, or LDAP Authentication is configured on the machine, change the password periodically to prevent use of the machine by an unauthorized person.

Passwords can contain the following characters. Make the password difficult to guess.

  • Uppercase letters: A to Z (26 characters)

  • Lowercase letters: a to z (26 characters)

  • Numbers: 0 to 9 (10 characters)

  • Symbols: (space) ! “ # $ % & ‘ ( ) * + , – . / : ; < = > ? @ [ \ ] ^ _ ` { | } ~ (33 characters)

1Log in to the machine.

2Press [Address Book] on the Home screen.

Operation panel screen illustration

3Select the login user from the address book, and then press [Edit].

Operation panel screen illustration

The items displayed on the screen vary depending on the version of RICOH Always Current Technology that is implemented on the machine.

4Press the [User Management / Others] tab [User Management].

Operation panel screen illustration

5Enter the new login password, and then press [OK].

Operation panel screen illustration

You can enter up to 128 characters.

6Press [Settings].

7After completing the procedure, press [Home] (Operation panel screen illustration).