Send (Email/Folder)

This section describes the settings in [Send (Email/Folder)] under [System Settings].

Email

Setting Items	Description
SMTP Server	Enter the Host Name or IPv4 Address in the server name. Specify whether to use the secure connection (SSL) or the port number. Default Use Secure Connection (SSL): [Off] Port Number: [25] Configuring the Settings to Send E-mails from the Machine
SMTP Authentication	Specify whether to enable or disable SMTP authentication. Default: [Off] When you select [On], specify the following authentication information: User Name Enter the user name used for SMTP authentication. Depending on the SMTP server type, "User Name" must be entered as "user name@realm". Email Address Enter the e-mail address of the SMTP authentication user. Password Enter the password used for SMTP authentication. Encryption Specify "Encryption" as described below according to the authentication method of the SMTP server. PLAIN, LOGIN, CRAM-MD5, DIGEST-MD5: [Auto] CRAM-MD5, DIGEST-MD5: [On] PLAIN, LOGIN: [Off]
POP before SMTP	Specify whether to enable or disable POP authentication (POP before SMTP). Default: [Off] When you select [On], specify the following authentication information: Wait Time after Authentication Specify the waiting time before connecting to an SMTP server after POP3 server authentication. Enter a value between 0 and 10,000 milliseconds. User Name Enter the user name used for POP3 server authentication. Email Address Enter the e-mail address of the POP3 server authentication user. Password Enter the password used for POP3 server authentication. Before specifying [POP before SMTP], you must specify [POP3 Settings] and [Email Communication Port].
POP3 Settings	Specify the POP3 server name. The specified server information is used for authentication by POP before SMTP. Enter the Host Name or IPv4 Address in the server name. To encrypt the password, select [Auto] or [On] depending on the POP server settings. You can select [SSL/TLS] or [STARTTLS] for encrypting the POP3 connection when receiving an e-mail or authenticating in POP before SMTP. You can also verify the server certificate.
Administrator's Email Address	Specify the Administrator's Email Address of the machine. This e-mail address is used as [Sender] for sending an e-mail under the Scanner function or the sender's address of the error notification e-mail.
Email Communication Port	Specify the port number for the POP3 Server. The POP3 Port Number is used for [POP before SMTP]. Default: [110]
Auto Specify Sender Name	Specify whether to specify the [Sender] when sending an e-mail on the machine. When you specify [On], the address specified in [Administrator's Email Address] is used as the sender's address if you do not specify the [Sender]. Default: [Off]
Auto Email Notify	When a machine error occurs, you can specify whether to send the details about the error to a preregistered e-mail address. Default: [On]

Folder

Setting Items	Description
Default User Name/Password (Send)	Specify user names and passwords required to authenticate the shared folders when sending the folders using the Scanner function. If authentication information is not specified to the folder destination in the Address Book, or when no authentication information is specified on the Authentication screen of direct transmission, the authentication information specified by Default User Name/Password (Send) is used. You can specify the authentication information for SMB protocol and FTP protocol separately. Scanning Documents and Sending the Scanned Data to a Folder

Setting Items

Description

Default User Name/Password (Send)

Specify user names and passwords required to authenticate the shared folders when sending the folders using the Scanner function. If authentication information is not specified to the folder destination in the Address Book, or when no authentication information is specified on the Authentication screen of direct transmission, the authentication information specified by Default User Name/Password (Send) is used.

You can specify the authentication information for SMB protocol and FTP protocol separately.

Scanning Documents and Sending the Scanned Data to a Folder