User GuideIM 7000/8000/9000

Send (Email/Folder)

This section describes the settings in [Send (Email/Folder)] under [System Settings].

How to Use the "Settings"

Email

Setting Items

Description

SMTP Server

Enter the Host Name or IPv4 Address in the server name.

Specify whether to use the secure connection (SSL) or the port number.

  • Default

    • Use Secure Connection (SSL): [Off]

    • Port Number: [25]

Configuring the Settings to Send E-mails from the Machine

SMTP Authentication

Specify whether to enable or disable SMTP authentication.

  • Default: [Off]

When you select [On], specify the following authentication information:

  • User Name

    Enter the user name used for SMTP authentication.

    Depending on the SMTP server type, "User Name" must be entered as "user name@realm". When you use the Internet Fax function, specify the same account as Administrator's Email Address.

  • Email Address

    Enter the e-mail address of the SMTP authentication user.

  • Password

    Enter the password used for SMTP authentication.

  • Encryption

    Specify "Encryption" as described below according to the authentication method of the SMTP server.

    • PLAIN, LOGIN, CRAM-MD5, DIGEST-MD5: [Auto]

    • CRAM-MD5, DIGEST-MD5: [On]

    • PLAIN, LOGIN: [Off]

POP before SMTP

Specify whether to enable or disable POP authentication (POP before SMTP).

  • Default: [Off]

When you select [On], specify the following authentication information:

  • Wait Time after Authentication

    Specify the waiting time before connecting to an SMTP server after POP3 server authentication. Enter a value between 0 and 10,000 milliseconds.

  • User Name

    Enter the user name used for POP3 server authentication.

  • Email Address

    Enter the e-mail address of the POP3 server authentication user.

  • Password

    Enter the password used for POP3 server authentication.

Note

  • Before specifying [POP before SMTP], you must specify [POP3/IMAP4 Settings] and [Email Communication Port].

Reception Protocol

Specify the Reception Protocol for the Internet Fax function.

  • Default: [POP3]

POP3/IMAP4 Settings

Specify the POP3/IMAP4 server name. The specified server information is used for Internet fax reception or authentication by POP before SMTP.

Enter the Host Name or IPv4 Address in the server name. Specify [Auto] or [On] for encrypting the password according to the POP server settings.

You can select [SSL/TLS] or [STARTTLS] for Encrypt POP3/IMAP4 Connection when receiving an e-mail or authenticating in POP before SMTP. You can also verify the server certificate.

Administrator's Email Address

Specify the Administrator's Email Address of the machine. This e-mail address is used as [Sender] for sending an e-mail under the Scanner function or the sender's address of the error notification e-mail. When conducting SMTP authentication for the Internet Fax function, this address will appear in the "From:" box.

Email Communication Port

Specify the port number for the POP3/IMAP4 Server used for Internet fax reception. The POP3 Port Number is used for [POP before SMTP].

  • Default

    • POP3: [110]

    • IMAP4: [143]

Email Reception Interval

Specify whether to receive Internet faxes automatically. You can also specify the time interval to contact the server (2 to 1440 minutes).

  • Default: [On], [15] minute(s)

Maximum Reception Email Size

Specify the maximum reception e-mail size for receiving Internet faxes (1–50 MB).

The e-mail whose size is over 4 MB can be received when the machine is equipped with additional fax memory.

  • Default: [2] MB

Email Storage in Server

Specify whether to store received Internet fax e-mails on the server. You can specify to save only when an error occurs.

  • Default: [Off]

Register/Change/Delete Email Message

Specify an e-mail message to send on the machine. You can register up to 5 entries.

Editing the Subject and Message When Sending the Scanned Document by E-mail

Auto Specify Sender Name

Specify whether to specify the [Sender] when sending an e-mail on the machine. When you specify [On], the address specified in [Administrator's Email Address] is used as the sender's address if you do not specify the [Sender].

  • Default: [Off]

Auto Email Notify

Specify whether to send the error notification to the Administrator's Email Address.

  • Default: [On]

Folder

Setting Items

Description

Default User Name/Password (Send)

Specify user names and passwords required to authenticate the shared folders when sending the folders using the Scanner function. If authentication information is not specified to the folder destination in the Address Book, or when no authentication information is specified on the Authentication screen of direct transmission, the authentication information specified by Default User Name/Password (Send) is used.

You can specify the authentication information for SMB protocol and FTP protocol separately.

Scanning Documents and Sending the Scanned Data to a Folder