User GuideIM 7000/8000/9000

Making a Backup or Restoring the Address Book

You can save the backup data of the address book and restore it when required.

Important

  • If administrator authentication is specified, use the user administrator account to create a backup of or restore the address book.

  • To prevent eavesdropping of the data, encrypt the address book data before making a backup.

  • The data registered or changed after the backup was created will be lost when you restore the address book.

When restoring the address book, the following information registered using the address book is initialized:

Function

Item

Scanner

Programs using the destinations

Fax

Destination of the send result e-mail

Sender of sending documents

Box Setting Destinations of Personal Box

Box Setting Transfer Destinations of Personal Transfer Box

Reception File Settings Forwarding Destination

Reception File Settings Destination for Store Notification

Forwarding Destination in Program Special Sender

Notify destination of Folder Transfer Result Report

Stored Reception File User Setting

Receiver of Back Up Transmission Settings

Document Server

Access privilege to the stored files

Backing Up/Restoring the Address Book Using Control Panel

1Insert an SD card into the media slot in the upper left part of the control panel.

Control Panel illustration

2Press [Address Book] on the Home screen.

3Press [Management] on the Address Book screen.

4Press [Back Up/Restore Address Book], and then backup or restore the address book.

To Backup

  • Press [Back up] to store the address book data.

  • Use the following procedure to encrypt the address book data:

    1. Select [Specify] in "Encryption Key".

    2. Enter an encryption key using up to 32 single-byte alphanumeric characters.

    3. Re-enter the encryption key in "Confirm Encryption Key".

    4. Press [Start Backup].

    Be careful not to forget the encryption key entered here. You are required to enter it again when restoring the data.

To Restore

  • Press [Restore] to start the restoration process.

  • To restore the encrypted data of the address book, enter the encryption key specified when creating the backup, and then press [Start Restore].

5After backup or restoring, press [OK].

Backing Up/Restoring the Address Book Using Web Image Monitor

1Start the Web browser.

2Enter "http://(IP address of the machine) or (host name)/" in the address bar of the Web browser.

3On the top page of Web Image Monitor, click [Login].

Operation panel screen illustration

4Enter the login user name and password of the administrator, and then click [Login].

5Click [Address Book] from the [Device Management] menu.

Web browser screen illustration

6On the [Address List] screen, click [Maintenance].

7Backup or restore the address book.

To backup

  • Click [Backup] and specify the location to store the address book data, and the "Devicename_addr.udf" file is stored.

  • To encrypt the address book data, enter an encryption key using up to 32 single-byte alphanumeric characters, and then click [Backup]. Be careful not to forget the encryption key entered here. You are required to enter it again when restoring the data.

To restore

  • Click [Restore] and select the backup data of the address book to start the restoration process.

  • To restore the encrypted data of the address book, enter the encryption key specified when creating the backup, and then click [Restore].

8After backup or restoring, click [Logout], and then close Web Image Monitor.