Sending Settings

This section describes the settings in [Sending Settings] under [Scanner Settings].

File Name

Setting Items	Description
Number of Digits for Single Page Files	Specify the number of digits in the number that is appended to the name of files with a single page. Default: [4 Digits]

Compression Settings

Setting Items	Description
Compression (Black & White)	Select whether to compress the data of an original scanned in black and white. By compressing the data, you can reduce the time required to send it. Default: [On]
Compression Method (Black & White)	Specify the compression method. Default: [MMR]
Compression (Gray Scale / Full Color)	Select whether to compress the data of an original scanned in multi-level (gray scale or full color). When applying compression, specify the compression level among 5 levels. A lower compression level improves the image quality, but the time required for sending the data becomes longer. Default: [On], (Compression Level 2) The compression ratio becomes higher as the number increases.
Compression Method for High Compression PDF	Specify the compression method to use in High Compression PDF files. Default Photo Image: [JPEG] Text Image: [JBIG2]
High Compression PDF Level	Specify the compression level of High Compression PDF files. Default: [Standard]

Email (Subject/Text)

Setting Items	Description
Default Email Subject	Specify the subject that is given to an e-mail when a subject is not specified on the scanner screen. Default: [Host Name] The host name specified in [System Settings][Network/Interface][Host Name] is used as the subject. Editing the Subject and Message When Sending the Scanned Document by E-mail
Insert Additional Email Information	Select whether to insert additional information (subject, scan date, and the administrator's e-mail address) into the e-mail message. On Select Language to insert additional information. Off Only the message specified on the scanner screen is entered as the e-mail message. Default: [On], [English]

Setting Items

Description

Default Email Subject

Specify the subject that is given to an e-mail when a subject is not specified on the scanner screen.

Default: [Host Name]
The host name specified in [System Settings][Network/Interface][Host Name] is used as the subject.

Editing the Subject and Message When Sending the Scanned Document by E-mail

Insert Additional Email Information

Select whether to insert additional information (subject, scan date, and the administrator's e-mail address) into the e-mail message.

On
Select Language to insert additional information.
Off
Only the message specified on the scanner screen is entered as the e-mail message.
Default: [On], [English]

Email (Size)

Setting Items	Description
Maximum Email Size	Specify the maximum size of a file that can be attached to an e-mail when sending the scanned data by e-mail. When selecting [On], specify the upper limit of the file size between 128 and 102,400 KB in [Maximum Size]. Use this setting and specify a size accordingly when the SMTP server to use has a restriction imposed on the size of e-mails. Default: [On], [2048] KB
Divide & Send Email	Select whether to divide an image that exceeds the file size specified in [Maximum Email Size] and send the data by attaching the divided parts to multiple e-mails. No The machine scans an original and pauses scanning when the size of the scanned data reaches the maximum size. You can select whether to send the data up to the page that is already scanned or discard the scanned data. Yes (per Page) A file is divided for each page so that the file size stays below the upper limit when sending a PDF/TIFF file with multiple pages. Yes (per Max. Size) A file is divided at the file size specified in [Maximum Email Size] regardless of the page separation. Specify the maximum number to divide the file to send into between 2 and 500 in [Maximum Number of Divisions]. Default: [Yes (per Page)]

Setting Items

Description

Maximum Email Size

Specify the maximum size of a file that can be attached to an e-mail when sending the scanned data by e-mail. When selecting [On], specify the upper limit of the file size between 128 and 102,400 KB in [Maximum Size]. Use this setting and specify a size accordingly when the SMTP server to use has a restriction imposed on the size of e-mails.

Default: [On], [2048] KB

Divide & Send Email

Select whether to divide an image that exceeds the file size specified in [Maximum Email Size] and send the data by attaching the divided parts to multiple e-mails.

No
The machine scans an original and pauses scanning when the size of the scanned data reaches the maximum size. You can select whether to send the data up to the page that is already scanned or discard the scanned data.
Yes (per Page)
A file is divided for each page so that the file size stays below the upper limit when sending a PDF/TIFF file with multiple pages.
Yes (per Max. Size)
A file is divided at the file size specified in [Maximum Email Size] regardless of the page separation. Specify the maximum number to divide the file to send into between 2 and 500 in [Maximum Number of Divisions].
Default: [Yes (per Page)]

Email (URL Link)

Setting Items	Description
File Emailing Method	Specify the method when sending the scanned data in an e-mail. Attach to Email The scanned data is attached to an e-mail. Send URL Link The scanned data is stored in the machine and the URL of the stored data is sent in an e-mail. Auto Detect The scanned data is attached to an e-mail when the size of the outgoing e-mail is smaller than the setting specified in [Maximum Email Size]. When the size exceeds the limit, the data is sent as an URL link. The data is sent as an URL if the e-mail with the data attached exceeds 100 MB even when the upper limit is not specified on the size of an e-mail. To use this function, select [On] in [Download File Directly From URL Link]. Set by User Select this to specify the method from [Attach to Email], [Send URL Link], [Auto Detect] every time you send data on the scanner screen. To use this function, select [On] in [Download File Directly From URL Link]. Default: [Attach to Email]
Download File Directly From URL Link	This setting is applied when the machine is configured to send the URL of a scanned data and not to attach the data itself in an e-mail. Select whether to allow directly downloading the scanned data when the URL is clicked on a computer without accessing Web Image Monitor. Default: [Off] Storing the Scanned Document in the Machine and Sending the URL by E-mail
URL File Storage Period	Specify the storage period to retain the scanned data that is sent as an URL in the e-mail (1-168 hours). The data is deleted automatically after the specified period has passed. This setting can be specified when [On] is specified in [Download File Directly From URL Link]. Default: [24] hour(s)

Setting Items

Description

File Emailing Method

Specify the method when sending the scanned data in an e-mail.

Attach to Email
The scanned data is attached to an e-mail.
Send URL Link
The scanned data is stored in the machine and the URL of the stored data is sent in an e-mail.
Auto Detect
The scanned data is attached to an e-mail when the size of the outgoing e-mail is smaller than the setting specified in [Maximum Email Size]. When the size exceeds the limit, the data is sent as an URL link. The data is sent as an URL if the e-mail with the data attached exceeds 100 MB even when the upper limit is not specified on the size of an e-mail.
To use this function, select [On] in [Download File Directly From URL Link].
Set by User
Select this to specify the method from [Attach to Email], [Send URL Link], [Auto Detect] every time you send data on the scanner screen.
To use this function, select [On] in [Download File Directly From URL Link].
Default: [Attach to Email]

Download File Directly From URL Link

This setting is applied when the machine is configured to send the URL of a scanned data and not to attach the data itself in an e-mail. Select whether to allow directly downloading the scanned data when the URL is clicked on a computer without accessing Web Image Monitor.

Default: [Off]

Storing the Scanned Document in the Machine and Sending the URL by E-mail

URL File Storage Period

Specify the storage period to retain the scanned data that is sent as an URL in the e-mail (1-168 hours). The data is deleted automatically after the specified period has passed. This setting can be specified when [On] is specified in [Download File Directly From URL Link].

Default: [24] hour(s)

Resend Settings

Setting Items	Description
Scanner Resend	Specify whether to resend an e-mail when you cannot send an e-mail to the address specified in Email under the Scanner function. Specify the number of times for resending in [Number of Scanner Resends] (1 to 99). Default: [On], [3] time(s) This setting is not valid for the WSD [Scanner (Classic)] function.
Scanner Resend Interval Time	Specify the resend interval when you cannot send an e-mail to the address specified in Email under the Scanner function (60 to 900 seconds). Default: [300] second(s) This setting is not valid for the WSD [Scanner (Classic)] function.

Setting Items

Description

Scanner Resend

Specify whether to resend an e-mail when you cannot send an e-mail to the address specified in Email under the Scanner function. Specify the number of times for resending in [Number of Scanner Resends] (1 to 99).

Default: [On], [3] time(s)

This setting is not valid for the WSD [Scanner (Classic)] function.

Scanner Resend Interval Time

Specify the resend interval when you cannot send an e-mail to the address specified in Email under the Scanner function (60 to 900 seconds).

Default: [300] second(s)

This setting is not valid for the WSD [Scanner (Classic)] function.