Procedure for search using Advanced Search (classic)
You can search the Address Book or LDAP server for a destination by specifying search parameters.
To use an LDAP server, the LDAP server must be registered in [Program / Change / Delete LDAP Server] on the System Settings menu and [LDAP Search] must be set to [On] on the System Settings menu in advance. For details, see "Administrator Tools", Settings.
The following conditions can be specified for Address Book searches: Name, Fax Destination, Email Address, and Folder Name.
The following conditions can be specified for LDAP server searches: Name, Fax Destination, Email Address, Company Name, and Department Name.
You cannot use the LDAP server to search for a folder.
Press [Search Dest.].
Select a location to search.
To search through the Address Book, select [Address Book].
To search through an LDAP server, select the relevant LDAP server.
Press [Fax], [Internet Fax], [Email], or [Folder] to switch the transmission type.
Press [Advanced Search].
Press the key for each condition, and then enter a partial string.
When searching via LDAP servers, the string you enter in the [Name] condition field is read as the first or last name, depending on the administrator's setting. For example, to search for the name "John Smith", ask the system administrator whether you should enter "John" or "Smith".
Select search criteria for each condition.
The meanings of the search criteria are as follows:
[Beginning Word]: Search for strings that start with the specified character.
Example: When searching for "ABC", enter "A".
[End Word]: Search for strings that end with the specified character.
Example: When searching for "ABC", enter "C".
[Exact Match]: Search for strings that fully match the specified character.
Example: When searching for "ABC", enter "ABC".
[Include one Word]: Search for strings that include the specified character.
Example: When searching for "ABC", enter "A", "B", or "C".
[Exclude Words]: Search for strings that do not include the specified character.
Example: When searching for "ABC", enter "D".
[Fuzzy Search]: Perform a fuzzy search.
This item appears when selecting an LDAP server in Step 2. The performance of fuzzy search depends on the search method supported by the LDAP server.
Press [OK].
Press [Start Search].
Select a destination, and then press [OK].
If the destination you require does not appear, press [
] or [
] to display it.
Press [Details] to display the details of a selected destination.
You can add one additional search condition for LDAP servers by specifying the Search Options under Program / Change / Delete LDAP Server under System Settings.
For details about text entry, see "Entering Text (Classic Applications)", For First-time Users.
A warning message appears if the search returns more than the maximum number of destinations you can search for at a time. Press [Exit] and change the destination name to view fewer destinations. For the maximum number of destinations you can search at a time using [Search Dest.], see Maximum Values.
Although one user can program multiple e-mail addresses, only one address can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed first is normally retrieved.