Specifying Login Information in the Printer Driver

When you cannot operate the machine without logging in from the control panel, specify the login user name and password in the printer driver. The machine cannot print jobs to which login information is not specified.

Specifying Login Information (Windows)

Important

  • To change the contents of the printer properties, you need the access privilege of [Management of this printer]. Log on your computer as a member of the Administrators Group to change the contents.

  • The contents of the [Advanced Options] tab specified in [Printer Properties] are applied to all user accounts.

  1. Display the [Devices and Printers] screen.

    Windows 11

    1. On the [Start] menu, click [All apps] [Windows Tools] [Control Panel].

    2. Click [View devices and printers].

    Windows 10 (version 1703 or later), Windows Server 2019/2022

    1. On the [Start] menu, click [Windows System] [Control Panel].

    2. Click [View devices and printers].

    Windows 10 (before version 1703), Windows Server 2016

    1. Right-click [Start], and then click [Control Panel].

    2. Click [View devices and printers].

    Windows 8.1, Windows Server 2012/2012 R2

    1. On the Charm Bar, click [Settings] [Control Panel].

    2. Click [View devices and printers].

  2. Right-click the printer icon, and then click [Printer properties].

  3. Click the [Advanced Options] tab and click [User Authentication].

    Driver screen illustration

  4. Click [On].

  5. If a driver encryption key is specified, enter the letters of the driver encryption key, and then click [OK].
    Perform this step if the driver encryption key is specified for the machine. Consult your administrator about the driver encryption key.

  6. Click [Apply].

  7. Click the [General] tab [Preferences].

  8. Click the [Basic] tab [Authentication...].

  9. Specify the login user name and login password.
    Enter the login user name and login password to log in from the control panel.
    OS screen illustration
    If the user name used to log in from the control panel is the same as the one to log on to Windows, select [Windows Login Name] from [Login User Name].

  10. Click [OK].

  11. After completing the configuration, close the setting screen of the printer driver.

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Specifying Login Information (macOS)

Specify the settings on the [User Authentication] menu.

  1. Open a document to print on the computer, and display the setting screen of the printer driver from the print menu in the application.

  2. Select [User Authentication].

  3. Click the [User Authentication] check box.
    Driver screen illustration

  4. Specify the login user name and login password.
    Enter the login user name and login password to log in from the control panel.
    Enter the login password again in the confirmation area.
    If the user name used to login from the control panel is the same as the one used to log on to the Mac, select [Mac Login Name] from [Login User Name].

  5. If a driver encryption key is specified, select the [Driver Encryption Key] check box and enter the driver encryption key, and then click OK.
    Perform this step if a driver encryption key is specified for the machine. Enter the driver encryption key again in the confirmation area.
    Consult your administrator about the driver encryption key.

  6. Click [Print].

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