Send Settings
Device Management > Configuration > Scanner > Send Settings

Configure the default settings for sending scan files.

Note

• Settings on this page can be changed by the following administrators and users:
  • Machine Administrator (Items other than Max. E-mail Size and Divide & Send E-mail)
  • Network Administrator (Max. E-mail Size and Divide & Send E-mail)
  • Users logged in to a device that is set to perform user authentication
    Users must have normal scanner operation rights and permission to change settings that usually only administrators can change.

Compression (Black & White)

Select whether or not to compress black-and-white scan files. If you select On, specify the compression format.
Compression reduces the time required for transferring the scan file.

Note

• The actual time required for file transfer will vary depending on the file size and network load.

Compression (Gray Scale/Full Color)

Specify whether or not to compress multi-level (gray scale/full color) scan files.
If you select On, you can specify a compression level of 1 to 5. Higher compression levels reduce image quality but increase the file transfer speed. To maintain image quality, specify a low level of compression and allow for slower transfer speeds.

Note

• The actual time required for file transfer will vary depending on the file size and network load.

High Compression PDF Level

Select a compression level when creating highly compressed PDF files.

Compression Method for High Compression PDF

Select a compression method for image data scanned when creating highly compressed PDF files.

Max. E-mail Size

Select whether or not to limit the size of an e-mail to which an image is attached.
If you select On, you must enter a size limit between 128 and 102,400 KB.

Note

• If the size limit is determined by SMTP, you must specify that size limit here.

Divide & Send E-mail

This function is effective only if On is selected for Max. E-mail Size.
Select whether or not images exceeding the size specified in Max. E-mail Size are divided and sent by multiple e-mails.
If you select Yes (per Max. Size), you must enter a number between 2 and 500 for the Max. Number of Divisions.
If you select Multi-page: TIFF or Multi-page: PDF for Send File Type on the Default Settings for Normal Screens on Device or Default Settings for Simplified Screens on Device page, the image will not be divided, even if Yes (per Page) is selected.
If you select Yes (per Max. Size), some received files might not be restorable, depending on the e-mail application.
If you select No, the e-mail is not sent if its size exceeds the specified limit, and an error message appears. Oversize scan files are deleted.
In Max. E-mail Size, specify the maximum e-mail size allowed by the SMTP server.

Insert Additional E-mail Info

Specify the language in which e-mail information such as the title, document name, and administrator's e-mail address appears.
If you select On, you must specify a language. The e-mail text entered on the scanner screen is attached even if Off is selected. Template e-mail text cannot be changed.

No. of Digits for Single Page Files

Specify the number of digits in the serial number that is attached to the names of single page files.

Stored File E-mail Method

Specify the e-mail setting for sending stored files. You can select Send File or Send URL Link.

Note

• Depending on your e-mail application, a phishing warning might appear after you receive an e-mail message. To prevent phishing warnings appearing after you receive e-mail from a specified sender, you must add the sender to your e-mail application's exclusion list. For details about how to do this, see your e-mail application's Help.
• Depending on your security settings, the file stored at the link address attached to the e-mail might not be viewable.

Default E-mail Subject

Specify the default text of the e-mail subject line. You can enter the device host name or a text string of your choice.

Buttons

Refresh

Click to update the currently displayed information.

Note

• Before making the settings, click Refresh to obtain the machine's current status.

OK

Click to apply the settings.

Cancel

Click to cancel the settings.