E-mail
Device Management > Configuration > Device Settings > E-mail

Configure the necessary settings for sending and receiving e-mail.

Note

Settings configured here relate to the following interfaces:
Ethernet and wireless LAN.
Settings on this page can be changed by the following administrators and users:
• Network Administrator (E-mail Reception Interval, Max. Reception E-mail Size, E-mail Storage in Server, SMTP Server Name, SMTP Port No., POP3 Reception Port No., and IMAP4 Reception Port No.)
• Machine Administrator (Items other than E-mail Reception Interval, Max. Reception E-mail Size, E-mail Storage in Server, SMTP Server Name, SMTP Port No., POP3 Reception Port No., and IMAP4 Reception Port No.)
• Users logged on (all items), provided that:
  User authentication is enabled on the device and users are permitted to make changes to administrator's setting items.

Administrator E-mail Address

Enter the e-mail address of administrator using up to 128 characters. E-mail notification may fail if the item is not specified.

Note

• To apply S/MIME encryption, the administrator e-mail address must be specified and it must match the e-mail address specified for the device certificate.
  You can check the e-mail address specified for the installed device certificate on the Device Management - Configuration - Security - Device Certificate page.

Create Email Signature

Signature

Enter the signature that is included at the end of every sent e-mail. The signature can contain up to 1,024 characters.

Reception

Reception Protocol

Select whether to receive e-mails, and if yes, select the protocol used for e-mail reception. The default is POP3.

E-mail Reception Interval

Select whether to poll the e-mail reception server at a specified interval to receive a new e-mail. When On is selected, enter the polling interval in the box below. You can enter a value between 2 and 1440 (min.). The default is 15.

Note

• The value entered here is enabled only when POP3 or IMAP4 is selected in the Reception Protocol list.

Max. Reception E-mail Size

Enter the maximum size of incoming e-mail. You can enter a value between 1 and 50 (MB). The default is 2.

E-mail Storage in Server

Select whether to leave e-mails on the server after reception. When Errors only is selected, only reception error condition e-mails are left on the server. The default is Off.

SMTP

SMTP Server Name

Enter the IP address or host name of the SMTP server using up to 127 characters.

Note

• When the SMTP server host name is specified, a DNS server must be set up so the IP address can be obtained from the host name (forward lookup).

SMTP Port No.

Enter the port number used when sending e-mail to the SMTP server. Enter a value between 1 and 65535. The default is 25.

SMTP Authentication

Select whether to log in to the SMTP server using SMTP AUTH when sending e-mail. The default is Off.

SMTP Auth. E-mail Address

Enter the e-mail address used when SMTP Auth. Password is set to On, using up to 128 alphanumeric characters.

SMTP Auth. User Name

Enter the SMTP account name used when SMTP Authentication is set to On. To specify the realmID, enter the SMTP authentication user name followed by "@realmID", using up to 191 single-byte (or 95 double-byte) characters.

SMTP Auth. Password

To set or change the password for SMTP AUTH, click Change. When the Change SMTP Auth. Password page appears, enter the password to be used.

For details about the Change SMTP Auth. Password page

SMTP Auth. Encryption

When SMTP Authentication is set to On, select whether to encrypt the password or not. Encryption takes place automatically according to the SMTP server setting when Auto Select is selected. The default is Auto Select.

POP before SMTP

POP before SMTP

Select whether to log in to the POP3 server before sending e-mail. The default is Off.

POP E-mail Address

Enter the e-mail address used when POP before SMTP is set to On, using up to 128 alphanumeric characters.

POP User Name

Enter the POP account name used when POP before SMTP is set to On. Use up to 191 alphanumeric characters.

POP Password

To set or change the POP password, click Change. When the Change POP Password page appears, enter the password to be used.

For details about the Change POP Password page

Timeout setting after POP Auth.

When POP before SMTP is set to On, enter the time available before connecting to the SMTP server after logging in to the POP server.
The entry range is 0 to 10000 milliseconds. The default is 300.

POP3/IMAP4

POP3/IMAP4 Server Name

Enter the e-mail reception server IP address or host name. Specify the POP3 or IMAP4 server according to the protocol selected in the Reception Protocol list. Use up to 127 alphanumeric characters.

Note

• When the reception server host name is specified, a DNS server must be set up so the IP address can be obtained from the host name (forward lookup).

POP3/IMAP4 Encryption

Select whether to encrypt the password or not when logging in to the e-mail reception server. Encryption takes place automatically according to the server (POP3 or IMAP4) setting when Auto Select is selected. The default is Auto Select.

E-mail Communication Port

POP3 Reception Port No.

Enter the port number for accessing the POP3 server. You can enter a value between 1 and 65535. The default is 110.

IMAP4 Reception Port No.

Enter the port number for accessing the IMAP4 server. You can enter a value between 1 and 65535. The default is 143.

Fax E-mail Account

Fax E-mail Account appears only if the machine supports the fax function.

Fax E-mail Address

Enter the device's e-mail address for receiving Internet faxes. Up to 128 alphanumeric characters can be entered.

Note

• You cannot set an address that is the same as that entered in the E-mail Notification E-mail Address, or whose user name portion is the same as that entered in E-mail Notification User Name.

Receive Fax E-mail

Select whether to use the Receive Fax E-mail function.

Fax E-mail User Name

Enter the user name for transmitting or receiving Internet faxes. Up to 191 characters can be entered.

Note

• You cannot set a user name that is the same as that entered in E-mail Notification User Name, or is the same as that in the address entered in E-mail Notification E-mail Address.

Fax E-mail Password

Enter the password for transmitting or receiving Internet faxes. Up to 128 characters can be entered.

For details about the Change Fax E-mail Password page

E-mail Notification Account

E-mail Notification E-mail Address

Enter the e-mail address of the device, using up to 128 alphanumeric characters.
This address must be entered to allow users to identify the e-mail sender.

Note

• You cannot set an address that is the same as that entered in Fax E-mail Address, or is the same as that in Fax E-mail User Name.

Receive E-mail Notification

Select whether to use the Receive E-mail Notification function. If you select On, replies are sent to request e-mail received from users. The default is Off: no reply is sent to request e-mail received from users.

E-mail Notification User Name

Enter the administrator's name as the Notification E-mail sender (using up to 191 alphanumeric characters).

Note

• You cannot set an address that is the same as that entered in Fax E-mail Address, or is the same as that in Fax E-mail User Name.

E-mail Notification Password

Set or change your E-mail Notification password by clicking the Change button. When the Change E-mail Notification Password page appears, enter the password you want to set.

For details about the Change E-mail Notification Password page

Buttons

Refresh

Click to update the currently displayed information.

Note

• Before making the settings, click Refresh to obtain the machine's current status.

OK

Click to apply the settings.

Cancel

Click to cancel the settings.