Stored File E-mail Method
Document Server > Stored File E-mail Method
This page displays a list of files stored in the Document Server that contains the document linked to the URL in an e-mail message.
The files are listed in the Thumbnail view.
Note
- If user authentication is enabled, you must enter your user name and password after clicking the URL link to open the [Stored File E-mail Method] page.
- Depending on your e-mail application, a phishing warning might appear after you receive an e-mail message. To prevent phishing warnings appearing after you receive e-mail from a specified sender, you must add the sender to your e-mail application's exclusion list. For details about how to do this, see your e-mail application's Help.
Display Items
Select the number of display items per page.
List of display items
Select the check box to the left of the file information to select the file.
Up to 30 files can be selected.
The number of selected files appears for [Selected Files] above the list.
Click [Uncheck All] to deselect all files in the list.
Files not displayed on the current page are also deselected.
Items displayed in the list are as follows:
Thumbnails
Displays a thumbnail of the document's first page.
If the 
icon appears instead of a thumbnail, the file is protected by a password.
File Name
Displays the name of the document.
[Details] button
Click to display the [File Details] page.
Download
Downloadable files are indicated by their file formats appearing as links.
If you click [PDF], the document is converted and downloaded as a PDF file.
If you click [TIFF], the document is converted and downloaded as a multi-page TIFF file.
However, you cannot download documents when logged in as File administrator, so links are not displayed.
Note
- If you are using Internet Explorer 8, downloading will be slower than with other browsers. To download faster with Internet Explorer 8, open the browser's [Internet Options] menu and register the machine's URL as a trusted site. Then disable SmartScreen filter for trusted sites. For details about these settings, see the Internet Explorer 8 Help files.
Function
Displays the icon 
indicating that the file was stored using the scanner function.
On color-capable machines, one of the following icons appears next to the icons above, indicating the color mode. Pointing to the icon brings up the color mode name.
The file was stored in full color mode.
The file was stored in black & white mode.
Access Priv.
Displays icons indicating the access privilege specified for the file. Pointing to the icon brings up a text description of the access privilege.
The Read-only privilege is set.
The Edit privilege is set.
The Edit/Delete privilege is set.
The Full Control privilege is set.
The owner privilege is set.
Password
A password entry box appears if a document is password protected.
To perform operations (display properties, print, delete, etc.) on a password-protected document, after entering the password, click the [Authenticate] button on the right.
Passwords are not required if you are logged in as File administrator.
Note
- In the Thumbnail view, the display items [User Name], [Created], [Expires], and [Page(s)] are hidden. Pointing to a thumbnail brings up this information.
- Access privilege icons are displayed only when user authentication is enabled.
Selectable file formats
File formats that can be used for downloading depend on file type.
| File Type | TIFF | |
|---|---|---|
| Scanner File (uncompressed) |
yes | yes |
| Scanner File (compressed) |
yes | no |
Buttons
[Refresh]
Click to update the currently displayed information.
[Send]
Click to display the [Send File by Scanner] page.
Note
- You cannot send copier or printer files.
[Delete]
Click to display the [List of Files to Delete] page.
[Home]
Click to display the [Status] tab on the [Home] page.