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Address List
Address Book > Address List

You can change the contents of the Address Book. Users and groups can be registered to the Address Book.

Note

For details about the [Protect Destination: Permissions for Users/Groups] page

View

Select from the following items you want to display in the list:

  • All
  • User
  • Group
  • User code
  • Fax
  • E-mail Address
  • Folder
  • Locked Out User

Note

  • "Locked Out User" appears only when Basic Authentication (User Authentication performed using Address Book data stored on the device) is enabled, and when you are logged in as User Administrator.

Search for

Select a search item in the [Search for] list, enter a search string in the box to the right, and then click [Search] to start searching for users and groups that match the search criteria.
Available search strings depend on the search item selected.

Note

When selecting [Registration No.]

A number between 1 and 50000 can be specified.

When selecting [Name]

Up to 20 characters can be entered.

When selecting [User Code]

Up to 8 digits can be entered.

When selecting [Fax Destination]

Up to 128 alphanumeric characters can be entered.

When selecting [E-mail Address]

Up to 128 alphanumeric characters can be entered.

When selecting [Folder]

Up to 128 characters can be entered.

Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the Go to the previous page button and the Go to the next page button.

[Go to the first page] button

Displays the first page.

[Go to the previous page] button

Displays the previous page.

[Go to the next page] button

Displays the next page.

[Go to the last page] button

Displays the last page.

[Page] box and [Go] button

Displays the specified page. Enter the number of the page in the [Page] box, and then click [Go] to display it.

Display Items

Select the number of display items per page.

Number of Registered

Displays the number of users and groups registered to the Address Book.

List of display items

Click the option button to the left of the registration information to select a user or group.
The items displayed are as follows:

Registration No.

Displays a user- or group-specific number assigned when the user or group is registered to the Address Book. The User icon to the left of the registration No. indicates a user. The Group icon indicates a group.

Name

Displays the name of the user or group.

Freq.

Displays whether the user or group is registered to the Freq. page.

Title 1

Displays the tab to which it belongs, when using Title 1.

Title 2

Displays the tab to which it belongs, when using Title 2.

Title 3

Displays the tab to which it belongs, when using Title 3.

User Code

Displays the user code registered for using a machine function. Group user codes do not appear.

Volume Used

Displays in units the total volume printed by the user to date. The "group volume" is the total volume (in units) printed to date by all group members combined.

Limit Value

Displays in units the user's print volume limit. The "group limit" is the total volume (in units) printable by all group members combined.

Fax Destination

Displays the destination of the document scanned by the fax function. Group fax numbers do not appear.

E-mail Address

Displays the e-mail address of the user. Group e-mail addresses do not appear.

Folder

Displays the users' shared folder. Group shared folders do not appear.

Note

  • If there is no information entered for [Title 1] to [Title 3], [User Code], [Fax Destination], [E-mail address], or [Folder], "---" appears.
  • Both [Volume Used] and [Limit Value] are expressed in units. A "unit" is a per-page numerical value that you can assign to paper sizes and print types. Specifying unit counts allows you to limit user printing according to the combination of print type and paper size. Use the [Print Volume Use Limitation] page to specify unit counts and print limits.
  • [Volume Used] and [Limit Value] will appear only if [User Authentication Management] is set to [User Code], [Basic Authentication], [Windows Authentication], or [LDAP Authentication], and [Stop Job] or [Finish Job and Limit] is selected for [Machine Action When Limit is Reached] on the [Print Volume Use Limitation] page.
  • "---" will appear for [Volume Used] and [Limit Value] if [Off] is selected for [Print Volume Use Limitation] on the [Add User] or [Change User] page.

Buttons

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[Refresh]

Click to update the currently displayed information.

[Change]

Select a user and click [Change] to display the [Change User] page. Select a group and click [Change] to display the [Change Group] page.

[Add User]

Click to display the page where new users can be registered.

[Add Group]

Click to display the page where new groups can be registered.

[Delete]

When clicking [Delete], the confirmation message about deleting the selected user or group appears.

[Maintenance]

Click to display the page for backing up and restoring Address Book data.

[Data Carry-over Setting for Address Book Auto-program]

Click to display the template settings page. This page enables you to specify a registration template that you can use to auto-register to the Address Book users who have already been authenticated by an external authentication service.

Note

 

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For details about the procedure (Changing User Information)
For details about the procedure (Adding Users)
For details about the procedure (Deleting Users)
For details about the procedure (Changing Group Information)
For details about the procedure (Adding Groups)
For details about the procedure (Deleting Groups)
For details about the procedure (Backing up)
For details about the procedure (Restoring)