Add E-mail Destinations
Document Server > Document Server > Send File by Scanner > Add E-mail Destinations

Use this page to add a destination to which scanner files are sent by e-mail from the Document Server. This page appears when you click [E-mail] on the [Send File by Scanner] page.

Add Destinations: Manual Entry

You can add a destination by entering an e-mail address directly.

E-mail Address

Enter the destination's e-mail address, using up to 128 alphanumeric characters.

Note

• The following characters can be used in e-mail addresses:
  ! # $ % & ' * + - / = ? ^ _ ` { | } ~ . @
• Do not use a period (.) at the start or end of e-mail addresses. Do not use the "at" sign (@) at the end of the address nor use two or more "at" signs consecutively. Doing so results in read errors.

[Save and Add Another]

If you click [Save and Add Another], the settings are applied and the fields under [Add Destinations: Manual Entry] are reset to their default values. Click this button to add another destination.

Add Destinations: E-mail Destinations

You can add a destination by selecting it from the Address Book.

Change Address Book

Specify which Address Book to use:

Switch Displayed Title

Sorts by title and displays users/groups belonging to the selected title tab.
When you select [Title 1], [Title 2], or [Title 3], [Current Title] appears. To display users/groups belonging to a tab, click the button corresponding to that tab.

Note

• This item appears only when [Device] is selected in the [Change Address Book] list.

Current Title

When you select the tab (button) corresponding to the title selected for [Switch Displayed Title], the users/groups belonging to that tab are displayed.
Both users and groups are displayed if [All] is selected for [View]. Either the users or groups are displayed if [User] or [Group] is selected.

Note

• This item appears only when [Device] is selected in the [Change Address Book] list.

View

Select from the following items you want to display in the list:

Note

• This item appears only when [Device] is selected in the [Change Address Book] list.

• All
• User
• Group

Search for

Select a search item in the [Search for] list, enter a search string in the box to the right, and then click [Search] to start searching for users and groups that match the search criteria.
Available search items depend on which Address Book is selected in the [Change Address Book] list. In addition, available search string characters differ depending on the search item.

Note

• To clear the current search criteria and search results, click [Clear Results].

Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the button and the button.

Display Items

Select the number of display items per page.

Total No. of Programmed Items

Displays the number of users/groups in the list.
If [Off] is selected for [Switch Displayed Title], the total number of registered users and groups is displayed. If [Title X] is selected for [Switch Displayed Title] and the tab (button) is selected for [Current Title], the number of users/groups belonging to that tab is displayed.

List of display items

To add to the destination, select the check box to the left of the user or group.
The list contains the following items:

Buttons

[OK]

Click to save the settings and return to the [Send File by Scanner] page. The settings made here are reflected in the destinations list on the [Send File by Scanner] page.

[Cancel]

Click to cancel the settings and return to the [Send File by Scanner] page.

 

For details about the procedure (Sending)