About Access Privileges

"Access privileges" in Web Image Monitor refers to settings that allow or deny users access to the device for checking and performing operations via a Web browser.

Go to the list of available functions

Types of access privileges

R (Read): read-only privilege

With this privilege you can view status and other information about the device and jobs.

W (Write): write-only privilege

With this privilege you can edit but not view settings. Web Image Monitor gives each user type the privilege to enter the password settings used for PDF printing.

RW (Read and Write): read and write privilege

With this privilege you can view, edit, and manage the information and settings for various operations such as printing, deleting jobs, and configuring the device.

—: No privilege

With no privilege, you can neither view nor edit the settings or other information.

Different privileges granted based on user type

Not all users have the same access privileges.
Users are categorized as below depending on whether user authentication is enabled, and whether he/she is a general user or administrator.

User (user authentication disabled)

When user authentication is disabled, users can access the device by simply connecting to the device via a Web browser.
Users can view device status, job status, and some settings. You can print or delete jobs displayed in the list of sample print, locked print, hold print, or stored print documents stored on the device.
However, you cannot change device settings.

User (user authentication enabled)

When user authentication is enabled, fewer functions are available to users unless they are logged on. You can view device status and query information.
After logging on to the device by clicking [Login] in the header area, you can view job status and edit the Address Book.

User Administrator

Manages the Address Book. User Administrators can delete or change the password of a user registered to the Address Book even if the password is unknown.

Machine Administrator

Manages device settings. Machine Administrators can manage print jobs, make settings on the pages displayed by selecting [Configuration] - [Device Settings], and set up printer function.

Network Administrator

Sets up the device's network configuration. Network Administrators mainly make settings on the pages displayed by selecting [Configuration] - [Network].

File Administrator

Makes settings for files stored on the device. If the Print Jobs function is enabled, File Administrators can also delete or unlock jobs displayed in the list of sample print, locked print, hold print, or stored print documents stored on the device.

Supervisor

Supervisors can change or delete the password of Administrator or Supervisor on the [Configuration: Device Settings: Program/Change Administrator] page.
Supervisors are responsible for changing the password as needed; he/she cannot perform any other operation. A password is required for managing the device. For example, if the Administrator loses his/her password, he/she cannot log on to the device to change its settings. The Supervisor is provided to address this problem. The Supervisor has the right to change the Administrator's password, but only the Administrator can change device settings.

Note

When you have logged on to the device as Administrator or User, the [Login] button turns into the [Logout] button. When you finish operations, be sure to click [Logout] to log off.
Some Web browsers permit data caching while you use Web Image Monitor, which may cause data leakage.
When using Web Image Monitor on a computer that multiple users have access to, we recommend that you log off and clear cached files after finishing operations and quitting Web browsers that may be running to prevent data leakage or third party tampering.
Logon settings for Administrators and Supervisor are specified on the [Configuration: Device Settings: Program/Change Administrator] page.
When logged on as Administrator, you can change the Administrator's user name and password.
When logged on as a Supervisor, you can change the Supervisor's user name and password, as well as the Administrator's password.
To select whether to enable or disable user authentication, use the [Configuration: Device Settings: User Authentication Management] page. This setting is made by the Machine Administrator.